What you need for an architecture walk

An architecture walk needs more than a good route and interesting buildings. You will need printed route maps, information materials, name stickers and wristbands, plus drinks and simple catering for the stop before or after the walk. Plan equipment around the group size: tables, cups, coolers, thermos flasks and microphones can quickly become easy to forget. Use this list to buy or bring everything before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Folding chairsqty 12
Tableclothsqty 4

Tableware

Reusable cupsqty 80
Coffee cupsqty 50
Platesqty 70
Forksqty 70
Knivesqty 70
Spoonsqty 70
Serving plattersqty 8
Serving tongsqty 6

Equipment

Portable sound system
Wireless microphonesqty 2
Extension cordsqty 2
Power stripsqty 3
Coolersqty 3
Thermos flasksqty 4
Kettlesqty 2

Lighting

LED lampsqty 6
String lightsqty 3

Decorations

Info boardsqty 8
Route arrowsqty 20
Chalkboardsqty 3
Table décorqty 6

Catering

Route mapsqty 80
Program leafletsqty 80
Name stickersqty 80
Wristbandsqty 80
Pensqty 20
Clipboardsqty 10
Quiz formsqty 80
Answer cardsqty 80
Coffee filtersqty 100
Insulated flasksqty 4

Cleaning

Waste binsqty 6
Trash bagsqty 40
Cleaning clothsqty 12
Dish brushesqty 3
Washing-up basinsqty 4
Hand soap dispensersqty 3
Hand sanitizerqty 4
Paper towelsqty 6
Cleaning sprayqty 3
Dish soapqty 3
Paper towelsqty 6
Toilet paperqty 24

Kitchen

Cutting boardsqty 3
Bread knivesqty 3
Storage binsqty 12
Aluminum foilqty 2
Ice packsqty 12

Safety

First aid kitsqty 2
Reflective vestsqty 6
Flashlightsqty 4
Umbrellasqty 6

Groceries

Groceries
- Spa Blauw - 80 bottles
- Spa Rood - 30 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ginger ale - 3 bottles
- Alcohol-free beer - 36 bottles
- White beer - 24 bottles
- Rosé - 6 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Fresh mint - 4 bunches
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 5 kilos
- Mini cucumbers - 40 pcs
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted nuts - 2 kilos
- Student mix - 2 kilo
- Rice cakes - 6 packs
- Whole grain crackers - 6 packs
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Young cheese - 2 kilos
- Savory spreads - 6 tubs
- Gluten-free crackers - 3 packs
- Vegan spreads - 3 packages
- Allergen stickers - 2 sheets
- Ice cubes - 12 bags
- Napkins - 300 pieces
- Wooden stirrers - 200 pieces
- Sugar sachets - 200 pieces
- Cling film - 2 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces

Tips

Print one route map per participant, plus at least 10% extra for late registrations, lost copies and guides. Keep a few spare maps on a clipboard at the meeting point.
Prepare one name sticker and wristband for every registered participant, then add 5–10 spare sets. Bring enough pens for at least one per registration or check-in position.
For a one-hour welcome or closing reception, allow two to three drinks per person for the first hour. Chill drinks in coolers in advance and use thermos flasks for coffee or tea.
Match serving supplies to the headcount: provide one reusable cup, coffee cup, plate, fork, knife and spoon per person, plus 10% extra. Serving platters and tongs should be ready before catering arrives.
Check power needs before bringing a portable sound system, kettles or LED lamps. Pack extension cords and power strips, and test the microphones at least 30 minutes before the briefing or welcome.

Frequently asked questions

What should I bring to an architecture walk?: Bring route maps, programme leaflets, name stickers, wristbands and pens for check-in. For the gathering point, also prepare drinks, cups, serving supplies, tables and any sound or lighting equipment your group needs.
How many maps do I need for an architecture walk?: Print one map per participant and add 10% extra. For 40 participants, print 44 maps so you have copies for late registrations, guides and replacements.
How many drinks should I buy for an architecture walk?: For a one-hour reception, allow two to three drinks per person for the first hour. For 40 people, that means 80 to 120 drinks, with additional water if the route is long or the weather is warm.
When should I prepare the materials for an architecture walk?: Finish printing, packing and checking the materials at least one day before the walk. Chill drinks in advance, and test the sound system, microphones and power connections at least 30 minutes before participants arrive.

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