Archery Competition Checklist

Organising an archery competition means coordinating safety, competitors, equipment and timing long before the first arrow is shot. Set the format and rules before opening registration, then match the schedule to your venue, range layout and available referees. Check every bow, arrow, target and safety barrier in advance, including spare equipment. On the day, allow time for registration, safety instructions, scorecard distribution and weather-related changes.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the match date
2 people
Reserve venue
2 people
Define the competition format
2 people
Draw up competition rules
2 people
Prepare safety plan
2 people
Set the budget
2 people
Send invitations
2 people
Open the registration form
Keep track of the participant list
Collect dietary requirements
Recruit volunteers
2 people
Assign referees
2 people
Record emergency contact
Check material stock
2 people
Rent missing equipment
2 people
Order prizes and medals
Create the match schedule
2 people
Create start lists
Prepare scorecards
2 people
Confirm participants
Check the weather forecast
Check the shopping list
2 people
Do the shopping
2 people
Collect materials
3 people
Copy score sheets
Checking prizes
Chill drinks
2 people

Event

Open venue
2 people
Mark off the competition area
4 people
Set up shooting lanes
4 people
Place goal targets
4 people
Attach the target faces
3 people
Install safety nets
4 people
Carry out materials check
3 people
Set up the registration desk
2 people
Build the catering buffet
3 people
Prepare coffee and tea
2 people
Receive participants
3 people
Hand out race numbers
2 people
Give safety instructions
3 people
Supervise test shots
4 people
Guide the first competition round
6 people
Check scores
3 people
Refill drinks
2 people
Serve snacks
2 people
Lead the second round of the competition
6 people
Replace the target faces
3 people
Enter scores
2 people
Restock break buffet
2 people
Announce finalists
2 people
Check the final lanes
4 people
Assist with the finals
6 people
Check final scores
3 people
Prepare awards ceremony
2 people
Handle prize ceremony
3 people
Take group photo
2 people
See participants off
3 people

Aftercare

Dismantle competition equipment
4 people
Clear away the target covers
4 people
Leave the site clean
4 people
Wash dishes
2 people
Collect waste
2 people
Empty coolers
2 people
Lock up the venue
2 people
Return rental equipment
2 people
Store your own equipment
2 people
Publish results
Thank participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 40
Registration desk
Waste binsqty 6

Sports equipment

Recurve bowsqty 24
Spare bowsqty 4
Arrowsqty 120
Spare arrowsqty 24
Goal suitsqty 8
Target facesqty 32
Target pinsqty 64
Bow standsqty 24
Arrow quiversqty 24
Arm guardsqty 24
Finger protectorsqty 24
Spit turnersqty 8
Arch tensionersqty 4
Arrow quiver labelsqty 30
Measuring tapesqty 4
Barrier tapeqty 6
Conesqty 24
Safety netsqty 4
Arrow binsqty 4

Equipment

Megaphonesqty 2
Walkie-talkiesqty 6
Extension cordsqty 4
Power stripsqty 4
Laptopsqty 2
Printers
Power banksqty 6

Tableware

Reusable cupsqty 80
Platesqty 60
Cutlery setsqty 60
Coffee cupsqty 40

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Serving traysqty 8
Serving jugsqty 4
Pliersqty 6
Cutting boardsqty 3
Knivesqty 6

Decorations

Competition postersqty 6
Direction signsqty 12
Start number signsqty 30
Stage blocksqty 3
Medalsqty 12
Cupsqty 3

Lighting

LED lampsqty 6
Battery lanternsqty 6

Cleaning

Broomqty 2
Litter pickersqty 2
Bucketsqty 3
Mopqty 2
Hand brush and dustpanqty 3
Microfiber clothsqty 12

Catering

Groceries

Tips

Set the competition format and rules before sending invitations. State the divisions, number of ends, scoring method, equipment requirements and registration deadline so competitors know exactly what to expect.
Inspect the range and safety equipment at least one week before the match. Check target faces, target pins, safety nets, barrier tape, cones, arrow bins and measuring tapes, then rent or replace anything missing.
Create start lists and scorecards only after registration closes. Keep a confirmed participant list, record emergency contacts and assign referees and volunteers to registration, range control, scoring and equipment support.
Prepare a weather backup plan instead of waiting until match day. Check the forecast 48 hours beforehand, confirm whether party tents and tables can be used safely, and decide when participants will be notified of changes.
Pack scoring and communication equipment separately from sports gear. Test laptops, printers, extension cords, power strips, megaphones and walkie-talkies before leaving for the venue, and bring copied score sheets in case technology fails.

Frequently asked questions

How far in advance should I organise an archery competition?: Start planning at least 8 to 12 weeks before the competition. Reserve the venue, define the format and rules, open registration and recruit referees early; complete equipment checks during the final 7 days.
What equipment do I need for an archery competition?: Plan for bows, spare bows, arrows, spare arrows, targets, target faces, bow stands, quivers, arm guards and finger protectors. You also need safety nets, barrier tape, cones, arrow bins, scorecards and a way to communicate range commands.
How many referees and volunteers does an archery competition need?: The number depends on the range layout and participant count, but assign at least one referee or range official to each active shooting area. Add volunteers for registration, scoring, equipment and refreshments, and confirm all roles at least 1 week before the event.
When should I prepare the archery competition schedule?: Draft the schedule once registration closes and participant numbers are confirmed, usually 1 to 2 weeks before the match. Print start lists and scorecards the day before, then keep a digital copy for last-minute changes.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.