Archery Competition Checklist

Use this checklist to organise an archery competition in the right order, from booking the venue and setting the match date to preparing the range and scoring materials. It covers the details that are easy to leave until the last week, including permits, insurance, participant confirmations, volunteer roles, and backup equipment. Allow time to check every bow, arrow, target, safety barrier, and power requirement before competitors arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve competition venue
Set the match date
2 people
Draw up competition rules
2 people
Determine Shooting Distances
2 people
Prepare safety plan
2 people
Check insurance
Check permits
Send invitations
2 people
Open registration form
Process registrations
2 people
Collect dietary requirements
Send participant confirmations
Assign volunteers
2 people
Confirm judges
Order catering
Check the archery equipment
3 people
Arrange prize money and prizes
Check the weather forecast
Print participant list
Prepare scorecards
2 people
Do the shopping
2 people
Chill drinks
2 people
Bring materials to the venue
3 people
Mark out the shooting range
4 people
Build Shooting Ranges
4 people
Install safety nets
4 people
Set up goals and target sheets
4 people
Set up the registration desk
2 people
Build the catering point
3 people
Set up tables and chairs
3 people
Prepare competition administration
2 people
Conduct a safety check
3 people

Event

Receive participants
3 people
Register participants
2 people
Handle Material Distribution
2 people
Give welcome briefing
2 people
Guide the tasting round
4 people
Guide competition rounds
6 people
Check scores
2 people
Serve drinks and snacks
3 people
Refill drinks
2 people
Keep the break area clean
2 people
Guide the final round
4 people
Prepare the final results
2 people
Present prizes
2 people
See participants off
2 people

Aftercare

Take down goals and nets
4 people
Dismantle furniture
3 people
Collect waste
3 people
Wash dishes
2 people
Clean the grounds
4 people
Return materials
3 people
Return borrowed items
2 people
Email the results to participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 50
High tablesqty 4
Tableclothsqty 8

Sports equipment

Archery bowsqty 12
Arrowsqty 120
Arrow quiversqty 12
Goal suitsqty 6
Target sheetsqty 30
Arrow pullerqty 6
Spare stringsqty 6
Armguardsqty 12
Finger protectorsqty 12
Safety netsqty 4
Bollardsqty 20
Barrier tapeqty 4
Conesqty 30
Measuring tapesqty 3
Spare parts

Equipment

Megaphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4
Thermos flasksqty 4
Laptopsqty 2
Printers
Power banksqty 4

Lighting

LED string lightsqty 4
LED lanternsqty 6

Tableware

Reusable cupsqty 80
Platesqty 60
Cutlery setsqty 60
Coffee cupsqty 40

Kitchen

Kettlesqty 2
Cutting boardsqty 2
Knivesqty 4
Serving plattersqty 8
Serving tongsqty 4
Corkscrewsqty 2

Decorations

Competition flagsqty 6
Direction signsqty 8
Name badgesqty 60

Cleaning

Waste binsqty 6
Broom setsqty 2
Dustpan and brushqty 2
Bucketsqty 3
Spongesqty 6
Work glovesqty 8
Hand sanitizer holdersqty 4

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Safety vestsqty 8

Catering

Groceries

Tips

Set the rules and shooting distances before opening registration. Participants need to know the format, categories, number of ends, scoring method, and distances before they commit.
Complete the safety plan before marking out the range. Check the position of safety nets, bollards, cones, and barrier tape, then make sure the shooting line and waiting area are clearly separated.
Confirm judges and volunteers at least 1–2 weeks before the competition. Assign specific roles for registration, range control, scoring, equipment checks, catering, and announcements rather than relying on general help.
Prepare more than the exact number of scorecards and target sheets. Print the participant list and keep spare cards, pens, replacement strings, spare parts, and an arrow puller at the scoring and equipment areas.
Check practical conditions the day before and again on the morning itself. Review the weather forecast, cool drinks, test laptops and printers, charge power banks, and bring extension cords and power strips if results or announcements need electricity.

Frequently asked questions

How early should I start organising an archery competition?: Start at least 8–12 weeks before the match date. Venue availability, permits, insurance, judges, registrations, catering, and equipment checks all need time, especially if the event has several shooting ranges.
How far apart should archery targets be?: There is no single distance for every competition, because it depends on the rules, bow category, age group, and target format. Set the distances in the competition rules first, then measure and mark every shooting lane before building the ranges.
How many volunteers do I need for an archery competition?: For a small competition, plan on at least 4–6 volunteers in addition to the judges: registration, range safety, scoring, equipment support, catering, and announcements. Add people when competitors shoot in multiple groups or ranges at the same time.
When should I send participant confirmations?: Send confirmations after registrations and dietary requirements have been processed, ideally 1–2 weeks before the competition. Include the arrival time, shooting schedule, rules, distances, venue instructions, and anything participants need to bring.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.