What to buy for an anniversary walk

An anniversary walk needs more than a route and a few snacks. You’ll need water for the walking group, clear route markers, bib numbers, safety vests and practical supplies for the start and finish. Plan separately for the route and the final venue: tables, seating, serving equipment, waste bins and power supplies are easy to overlook. This shopping list helps you check what must be bought, collected or brought along before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 100
Buffet tablesqty 4
Waste binsqty 8
Clothes racksqty 2

Tableware

Reusable cupsqty 150
Coffee cupsqty 100
Platesqty 150
Dessert platesqty 120
Knivesqty 150
Forksqty 150
Spoonsqty 120
Serving spoonsqty 12

Equipment

Coffee machinesqty 3
Kettlesqty 2
Coolersqty 8
Food warmersqty 6
Sound system
Microphoneqty 2
Extension cordsqty 6
Power stripsqty 4
Power banksqty 6

Lighting

LED light stringsqty 6
LED lampsqty 8

Sports equipment

Route arrowsqty 40
Route signsqty 12
Bib numbersqty 120
Safety vestsqty 15
Crates of drinking waterqty 10
Cool backpacksqty 6
Walking sticksqty 10
Umbrellasqty 10
Clipboardsqty 8
Pensqty 30
Route mapsqty 130
Emergency blanketsqty 10
First aid kitsqty 3
Flashlightsqty 8
Whistlesqty 12

Decorations

Balloonsqty 100
Buntingqty 12
Tableclothsqty 12
Welcome sign
Photo backdrop
Commemorative medalsqty 120
Name badgesqty 120

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Serving plattersqty 12
Serving tongsqty 8
Pitchersqty 12
Thermos flasksqty 8
Cool napkinsqty 4

Cleaning

Cleaning bucketsqty 4
Microfiber clothsqty 20
Broom setsqty 3
Mop setsqty 2
Toilet brushesqty 2
Hand soap dispensersqty 4

Catering

Groceries
- Still water - 180 bottles
- Sparkling water - 60 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Alcohol-free beer - 48 bottles
- Beer - 120 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 8 bottles
- Coffee beans - 4 kilos
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Cappuccino sachets - 2 boxes
- Sugar - 2 kilos
- Sweetener - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lemons - 3 kilos
- Ice cubes - 20 kilo
- Mini sandwiches - 240 pieces
- Mini cheese rolls - 120 pieces
- Mini sausage rolls - 120 pieces
- Vegetarian wraps - 60 pieces
- Vegan wraps - 30 pieces
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Ham - 2 kilos
- Smoked chicken breast - 2 kilo
- Cucumbers - 4 kilos
- Cherry tomatoes - 4 kilos
- Arugula - 1 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted breadsticks - 6 bags
- Mixed nuts - 4 kilos
- Olives - 3 kg
- Grapes - 6 kilos
- Apples - 120 pieces
- Bananas - 80 pieces
- Oranges - 80 pieces
- Muesli bars - 150 pieces
- Currant buns - 120 pieces
- Raisins - 3 kilos
- Cupcakes - 120 pieces
- Anniversary cake - 3 cakes
- Whipped cream - 12 cans
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Chili sauce - 2 bottles
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Salt - 1 kilo
- Pepper - 500 grams
- Italian herbs - 2 jars
- Garlic - 500 grams
- Plastic wrap - 4 rolls
- Aluminum foil - 4 rolls
- Baking paper - 2 rolls
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Trash bags - 100 pieces
- Freezer bags - 2 boxes
- Food storage containers - 30 pieces
- Hand sanitizer - 8 bottles
- Bandages - 3 boxes
- Disposable gloves - 4 boxes

Tips

Plan at least one drinking-water supply for every planned rest stop, plus extra bottles or crates at the finish. Water is often ordered too late because catering quantities are confirmed first.
Buy route arrows and signs in sufficient quantities for every turn, checkpoint and entrance. Pack spare markers as well as tape or another way to secure them outdoors.
Count reusable cups, plates, cutlery and coffee cups against the registered participants, then add a practical reserve rather than relying on one item per person.
Check the power plan before collecting coffee machines, kettles, a sound system or LED lighting. Extension cords, power strips and power banks should be packed at the same time, not on the event morning.
Prepare a separate weather and safety kit: party tents, coolers, safety vests and lighting may be needed at different points along the route. Keep bib numbers and printed route maps dry in a labelled container.

Frequently asked questions

How much drinking water do I need for an anniversary walk?: Plan at least 0.5 litres per participant for a short walk, with additional water at rest stops and the finish. Add extra supplies for warm weather or a route lasting more than two hours.
How many route signs should I buy for an anniversary walk?: Count every turn, checkpoint, entrance and confusing junction on the route, then buy at least 10% extra signs or arrows. A route with 20 marking points therefore needs about 22 markers.
When should I order catering and event supplies?: Order catering and any personalised prizes or bib numbers at least 2 to 3 weeks before the walk. Check reusable equipment, tents, tables and power supplies again 3 to 5 days before the event.
What should I bring for the start and finish of the walk?: Bring tables, chairs, waste bins, route maps, bib numbers, drinking water and safety vests, plus serving and coffee equipment if food is served. Pack lighting, power cables and a microphone separately so they are not left behind with the catering.

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