What you need for an anniversary sing-along

Use this shopping list to prepare an anniversary sing-along without running short on servingware, refreshments or performance equipment. Plan quantities from your confirmed guest count, then add a small buffer for cups, plates and printed lyrics. The setup also needs practical items such as microphones, speakers, stands, cables and lighting. Fresh food should be bought close to the event, while decorations and paper supplies can be prepared earlier.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 90
Tablesqty 10
Buffet tablesqty 3
Stage sectionsqty 4
Clothing rack

Tableware

Coffee cupsqty 90
Glassesqty 120
Platesqty 100
Cake platesqty 100
Forksqty 100
Teaspoonsqty 100
Serving plattersqty 12
Serving tongsqty 6

Equipment

Active speakersqty 2
Wireless microphonesqty 4
Microphone standsqty 4
Audio mixer
Music player
Extension cordsqty 6
Power stripsqty 4
Keyboard
Music standsqty 8

Lighting

LED spotlightsqty 4
Mood lightingqty 4

Decorations

Anniversary banner
Balloonsqty 60
Tableclothsqty 10
Flower arrangementsqty 6
Candle holdersqty 10
LED candlesqty 20

Organization

Reception desk
Name badgesqty 100
Program boardsqty 4
Clipboardsqty 4
Pensqty 12
Song foldersqty 12

Groceries

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Beer - 48 bottles
- Alcohol-free pilsner - 12 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Sparkling wine - 3 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Party nuts - 3 bags
- Cheese biscuits - 4 packs
- Salty breadsticks - 3 packs
- Mini meatballs - 3 kilograms
- Mini cheese rolls - 120 pieces
- Mini vegetable spring rolls - 100 pieces
- Hummus - 4 tubs
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilograms
- Grapes - 3 kilograms
- Apples - 40 pieces
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Young cheese - 2 kilograms
- Brie - 1 kilogram
- Grape jam - 2 jars
- Cookies - 8 packs
- Mini apple pies - 100 pieces
- Whipped cream - 6 cans
- Lemons - 10 pieces
- Ice cubes - 10 bags
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Napkins - 200 pieces
- Trash bags - 4 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Cleaning sponges - 6 pieces
- Microfiber cloths - 12 pieces

Tips

Buy about 10% more cups, glasses, plates and forks than your confirmed guest count. For 60 guests, that means roughly 66 of each item, allowing for breakage, dropped items and people taking seconds.
Plan drinks by time rather than by guesswork: allow two to three drinks per person for the first hour, then one drink per person per hour. Chill refrigerated items on the day and keep extra stock accessible near the buffet.
Print song lyrics and program sheets at least two days before the event. Prepare one copy per participant, plus 10% spare copies, and keep the run sheet separate for the people coordinating performances.
Check the sound setup before guests arrive, including the active speakers, mixer, music player, wireless microphones, microphone stands, keyboard, extension cords and power strips. Test every microphone and music track with the actual stage layout.
Buy fresh catering ingredients one or two days before the sing-along, but arrange non-perishable food, tablecloths, serving platters and decorations earlier. Set aside the anniversary banner, balloons, flowers and LED candles so they are not forgotten during room setup.

Frequently asked questions

How many plates and cups do I need for an anniversary sing-along?: Start with one plate and one cup per guest, then add 10% spare stock. For 50 guests, prepare at least 55 plates and 55 cups; allow extra glasses if drinks will be served throughout the event.
How much food and drink should I buy for an anniversary sing-along?: Base food quantities on the confirmed guest count and the serving format. For drinks, plan two to three per person in the first hour and one per person for each additional hour, with refrigerated items chilled on the event day.
How many song lyric copies should I print?: Print one lyric or program sheet per singer or guest who is expected to join in, plus 10% spare copies. For 40 participants, print about 44 copies and finish printing at least two days before the event.
When should I buy supplies for an anniversary sing-along?: Buy decorations, tableware, cables and other non-perishable supplies several days in advance. Buy fresh products one or two days before the event, then chill refrigerated items on the day and test the equipment before opening the venue.

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