What you need for an anniversary quiz

An anniversary quiz needs more than questions and a host. You also need enough printed sheets, pens, tableware, drinks equipment and working presentation gear for every team. Use the number of participants and tables as your starting point: prepare one quiz booklet and answer sheet per team, plus spare copies. The items below cover the practical supplies that are easy to overlook, especially cables, power strips, name badges and materials for scoring.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Registration desk
High tablesqty 3
Waste binsqty 4

Tableware

Dinner platesqty 60
Dessert platesqty 60
Drinking glassesqty 70
Coffee cupsqty 60
Cutlery setsqty 60
Serving spoonsqty 8

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Wireless microphone
HDMI cableqty 2
Extension cordsqty 4
Power stripsqty 4
Coolersqty 3
Kitchen timerqty 2

Office supplies

Ballpoint pensqty 70
Score sheetsqty 15
Answer sheetsqty 150
Quiz bookletsqty 60
Name badgesqty 60
Tapeqty 3
Scissorsqty 3
Markersqty 2

Decorations

Anniversary banner
Balloonsqty 100
Balloon ribbonqty 2
Tableclothsqty 8
Tealight holdersqty 12

Lighting

LED string lightsqty 3

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Cutting boardsqty 3
Knivesqty 4

Cleaning

Washing-up bowlsqty 2
Spongesqty 6
Cleaning clothsqty 8
Broom and dustpanqty 2
Mopqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea assortment - 120 bags
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Non-alcoholic beer - 24 bottles
- Ice cubes - 6 bags
- Mini sandwiches - 100 pieces
- Baguettes - 8 pieces
- Butter - 500 grams
- Young matured cheese - 2 kilos
- Back ham - 1.5 kilos
- Chicken breast slices - 1 kilo
- Hummus - 1 kilo
- Cream cheese - 1 kilo
- Egg salad - 1 kilo
- Arugula - 500 grams
- Tomatoes - 2 kilos
- Cucumbers - 6 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salted peanuts - 3 bags
- Pretzels - 3 bags
- Popcorn - 3 bags
- Cheese cookies - 3 packs
- Mixed cookies - 4 packs
- Apples - 50 pieces
- Grapes - 3 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Freezer bags - 2 packs
- Dish soap - 2 bottles
- Dishwasher tablets - 1 package
- Hand soap - 3 bottles
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls

Tips

Prepare one quiz booklet, one answer sheet and one score sheet for each team, then print at least 10% extra in case of late registrations, damaged pages or a last-minute team change.
Count pens by team rather than by guest: provide at least two working ballpoint pens per team, with 10% extra ready at the registration desk.
Test the laptop, projector, screen, speakers, wireless microphone and HDMI cable together at least 24 hours before the quiz. Keep extension cords and power strips available so the setup does not depend on one outlet.
Set aside tableware before shopping for refreshments: plan one dinner plate, one dessert plate, one drinking glass and one cutlery set per guest, plus about 10% spare.
Pack prizes, name badges, markers, tape and scissors in one labelled box before the event. These small items are often needed during registration or scoring and are easy to leave behind.

Frequently asked questions

How many quiz booklets and answer sheets do I need?: Prepare one quiz booklet and one answer sheet per team, not per individual guest. Print at least 10% extra of each, and keep a few spare copies with the host.
How many pens should I buy for an anniversary quiz?: Plan two ballpoint pens per team, plus 10% spare. For example, 12 teams need 24 working pens; bringing 27 or 28 avoids interruptions when one runs dry.
When should I test the quiz equipment?: Test the laptop, projector, screen, speakers, microphone and HDMI connection at least 24 hours before the event. Repeat a short sound and presentation check 60 minutes before guests arrive.
How much tableware do I need for the quiz?: Start with one dinner plate, one dessert plate, one drinking glass and one cutlery set per guest, then add 10% spare. Coffee cups should match the number of guests expected to drink coffee, with a few extras.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.