What you need for an anniversary premiere

An anniversary premiere needs more than a film and a guest list. You will need drinks and snacks for the reception, enough tableware for the buffet and coffee service, and the right equipment to show the film without last-minute cable problems. Plan supplies around your confirmed guest count, then add a small buffer for breakages, spills and unexpected guests. This list also covers signage, decorations and practical items such as coat racks and waste bins.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 60
Bistro tablesqty 8
Buffet tablesqty 4
Reception desk
Coat racksqty 2
Waste binsqty 4

Tableware

Dinner platesqty 70
Pastry platesqty 70
Water glassesqty 70
Wine glassesqty 70
Coffee cupsqty 60
Forksqty 70
Knivesqty 70
Spoonsqty 70
Serving spoonsqty 12

Equipment

Projector
Projection screen
Speakersqty 2
Wireless microphone
Laptop
Extension cordsqty 4
Power stripsqty 4
HDMI cablesqty 2
Spare batteriesqty 8

Decorations

Anniversary bannersqty 3
Balloonsqty 50
Balloon weightsqty 6
Table runnersqty 8
Flower arrangementsqty 6
Photo backdrop
String lightsqty 4

Lighting

LED spotlightsqty 4

Kitchen

Serving traysqty 6
Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Serving tongsqty 8
Storage binsqty 12
Aluminum foilqty 2
Cling filmqty 2

Cleaning

Bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2
Cleaning glovesqty 6

Catering

Name badgesqty 60
Program bookletsqty 65
Menusqty 8
Serving bowlsqty 12
Groceries
- White baguettes - 8 pieces
- Whole wheat baguettes - 4 pieces
- Mini sandwiches - 80 pieces
- Wraps - 30 pieces
- Cream cheese - 2 tubs
- Hummus - 3 tubs
- Young cheese - 2 kilograms
- Brie - 1,5 kilogram
- Smoked chicken breast - 1 kilogram
- Smoked salmon - 750 grams
- Vegetarian spread - 3 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilograms
- Bell peppers - 8 pieces
- Carrots - 2 kilogram
- Grapes - 3 kilograms
- Apples - 40 pieces
- Bananas - 30 pieces
- Olives - 3 jars
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Salted nuts - 4 bags
- Mini cookies - 4 packs
- Brownies - 60
- Chocolate - 3 boxes
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 5 bottles
- Bitter lemon - 4 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Alcohol-free sparkling wine - 8 bottles
- Prosecco - 8 bottles
- White wine - 6 bottles
- Red wine - 6 bottles
- Beer - 4 crates
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Ice cubes - 10 kilograms
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Ketchup - 2 bottles
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 1 bottle
- Paper napkins - 250 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 6 pieces
- Microfiber cloths - 10 pieces

Tips

Plan tableware for the full guest count, then add 10% extra plates, glasses and cutlery. A reception with wine, water, coffee and pastries uses more pieces than a single seated meal.
Buy drinks according to the reception length: allow two to three drinks per person for the first hour, then one additional drink per person for each extra hour. Chill wine and soft drinks several hours before guests arrive.
Check the film file, laptop, projector, screen, speakers and HDMI cables at least 48 hours before the premiere. Pack spare batteries and bring power strips and extension cords long enough to reach the venue’s outlets.
Prepare the reception supplies before opening the venue. Keep name badges, the printed programme, signage and serving spoons together so registration and the buffet can start without searching through boxes.
Add practical extras that are easy to overlook: one waste bin near the buffet, one near the screening area, coat racks for the expected number of coats, and balloon weights wherever balloons are used.

Frequently asked questions

How much food and drink do I need for an anniversary premiere?: For a one-hour reception, plan two to three drinks per guest and several small snack portions per person. Increase the order by about 10% if attendance is uncertain or guests have not confirmed their registration.
How many glasses and plates should I buy for the premiere?: Start with one complete place setting per confirmed guest, then add 10% extra. Include separate water glasses, wine glasses, dinner plates, pastry plates and coffee cups if all of these will be served.
When should I test the projector and film file?: Run a complete test at least 48 hours before the anniversary premiere, using the actual laptop, projector, screen, speakers and HDMI cables. Test again when the venue is set up, because cable length, power access and room lighting may differ.
What should I buy for the reception table and buffet?: Prepare name badges, the printed programme, signage, serving spoons, plates, glasses, napkins and waste bins. Put these supplies together at least one day before the event so registration and catering setup do not depend on a last-minute shopping trip.

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