What you need for an Anniversary Partner Day

This shopping list covers the practical supplies for an Anniversary Partner Day, from registration and catering to presentations and room setup. Plan tableware by guest count, then add a small buffer for breakage, late arrivals and extra servings. Drinks need their own quantities: allow two to three drinks per person during the first hour, followed by about one drink per person per hour. Order disposable or rental items early, especially champagne glasses, wireless microphones and presentation equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 70
Buffet tablesqty 3
Registration desk
Bar stoolsqty 6
Tableclothsqty 12
Clothing rack
Waste binsqty 6

Tableware

Dinner platesqty 80
Dessert platesqty 80
Coffee cupsqty 80
Water glassesqty 100
Wine glassesqty 80
Champagne glassesqty 80
Cutlery setsqty 80
Serving plattersqty 20

Decorations

Name badgesqty 70
Table numbersqty 10
Balloonsqty 60
Buntingqty 8
Flower arrangementsqty 10
Photo backdrop
Welcome sign
Candlesqty 30

Equipment

Speakersqty 2
Wireless microphonesqty 2
Mixer
Laptop
Projector
Projection screen
Extension cordsqty 6
Power stripsqty 6
Rechargeable batteriesqty 12
Camera

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 4
Coolersqty 4
Ice cube traysqty 4
Cutting boardsqty 4
Kitchen knivesqty 4
Serving tongsqty 8
Thermos flasksqty 4

Cleaning

Bucketsqty 3
Mopsqty 3
Spongesqty 6
Microfiber clothsqty 12
Trash bag holdersqty 6
Toilet brushesqty 2

Lighting

String lightsqty 6
LED spotlightsqty 4
Table lampsqty 10
Night lightsqty 2

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea assortment - 3 boxes
- Fresh mint tea - 6 bunches
- Sugar - 2 packs
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Still mineral water - 48 bottles
- Sparkling mineral water - 36 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Ginger ale - 6 bottles
- Apple juice - 6 packs
- Orange juice - 8 packs
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 6 bottles
- Champagne - 10 bottles
- Gin - 2 bottles
- Vodka - 2 bottles
- Bourbon - 2 bottles
- Liqueur - 2 bottles
- Cocktail ice - 10 bags
- Aperitif mix - 8 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Olives - 6 jars
- Mixed nuts - 4 bags
- Cucumber - 10 pieces
- Cherry tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Bell peppers - 12 pieces
- Grapes - 4 kilograms
- Apples - 50 pieces
- Melons - 4 pieces
- Cream cheese - 2 kilograms
- Hummus - 2 kilograms
- Tzatziki - 1 kilogram
- Baguettes - 20 pieces
- Toast - 12 packs
- Crackers - 8 packs
- Herb butter - 1 kilogram
- Mild cheese - 3 kilograms
- Brie - 2 kilograms
- Fuet - 2 kilogram
- Smoked salmon - 1 kilogram
- Wraps - 80 pieces
- Chicken breast - 4 kilograms
- Falafel - 3 kilograms
- Mixed salad - 5 kilograms
- Potatoes - 12 kilogram
- Rice - 5 kilograms
- Pasta - 5 kilogram
- Pasta sauce - 8 jars
- Vegetable mix - 8 kilograms
- Sandwiches - 80 pieces
- Hamburgers - 70 pieces
- Vegetarian burgers - 15 pieces
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Butter - 1 kilogram
- Eggs - 30 pieces
- Whipped cream - 3 liters
- Vanilla ice cream - 8 liters
- Chocolate sauce - 2 bottles
- Brownies - 80 pieces
- Mini pastries - 80 pieces
- Chocolate - 3 kilograms
- Coffee spoons - 80 pieces
- Cocktail picks - 4 boxes
- Napkins - 300 pieces
- Paper straws - 100 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Hand soap - 4 bottles

Tips

Count every place setting before ordering: dinner plates, dessert plates, cutlery sets, coffee cups and water glasses should cover the confirmed guest total plus 5–10% spare items.
Plan drinks by service rather than buying at random. For the first hour, allow two to three drinks per guest, then about one per guest per hour; chill the first supply before guests arrive.
Keep registration supplies separate from the catering setup. Put the registration desk, name badges, welcome sign and printed route maps together so the check-in team is not searching through buffet materials.
For a presentation-led programme, test the laptop, projector, projection screen, speakers, mixer and wireless microphones at least one day before the event, not when guests are entering.
Order or collect decorations and room items early: tables, chairs, tablecloths, waste bins, table numbers and flower arrangements affect the layout, while candles, balloons, bunting and the photo backdrop can be added after furniture is placed.

Frequently asked questions

How many drinks do I need for an Anniversary Partner Day?: Allow two to three drinks per person for the first hour, then about one drink per person per hour. Add 5–10% extra if the programme runs long or transport options limit departures.
How much tableware should I buy for the event?: Start with one complete place setting per confirmed guest and add 5–10% spare pieces. Include dinner plates, dessert plates, cutlery, coffee cups, water glasses and the appropriate wine or champagne glasses.
When should I order catering and rental items?: Place the catering order and reserve furniture, tableware and equipment as soon as registrations are confirmed, preferably at least 7–14 days before the event. Confirm final dietary requirements and guest numbers again 2–3 days beforehand.
What should I prepare for guest registration?: Set aside one registration desk, name badges, a welcome sign, printed programmes and route maps, plus a few blank badges for changes. Sort the badges in alphabetical order at least 1 hour before doors open.

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