Anniversary Korfball Tournament Checklist

An anniversary korfball tournament needs more than a match schedule. You have to secure the venue and changing rooms, confirm teams, book referees and arrange first aid before the day fills up. This checklist follows the work from choosing the date through registration, catering and the final equipment check. It also covers details that are easy to miss, such as dietary requirements, parking instructions, competition forms, spare ball needles and a clear registration desk.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set tournament date
2 people
Reserve the sports venue
Reserve changing rooms
Draw up the match schedule
2 people
Write tournament information
Send invitations
2 people
Open the registration form
Approach sponsors
2 people
Book referees
2 people
Arrange first aid contact
Create music playlist
Order prizes
Process registrations
2 people
Collect dietary requirements
Confirm teams
2 people
Assign volunteers
2 people
Develop competition rules
2 people
Create floor plan
Send parking information
Print competition forms
Print team assignments
Check the shopping list
2 people
Order catering
Collect prizes
Do the shopping
3 people
Chill drinks
2 people
Prepare snacks
3 people
Collect materials
3 people
Bring materials to the venue
3 people
Check the fields
2 people
Mark out fields
4 people
Set up goals
4 people
Set up tables
3 people
Set up chairs
3 people
Build party tents
4 people
Set up the registration table
2 people
Set up the catering table
3 people
Set up coffee station
2 people
Hang decorations
3 people
Connect the sound system
2 people
Display prizes
Prepare competition materials
2 people
Brief volunteers
2 people

Event

Staff the reception desk
2 people
Register teams
2 people
Welcome spectators
2 people
Give the opening speech
Supervise races
4 people
Keep track of match scores
2 people
Support referees
2 people
Serve coffee and tea
2 people
Serve snacks
3 people
Refill drinks
2 people
Empty trash bins
2 people
Check changing rooms
Restock first aid supplies
Restock break snacks
2 people
Supervise the final match
4 people
Handle prize ceremony
3 people
Serve anniversary toast
3 people
Provide music
Escort the last visitors
2 people

Aftercare

Catering breakdown
3 people
Gather sports equipment
4 people
Remove decorations
3 people
Clear tables and chairs
4 people
Take down party tents
4 people
Collect waste
3 people
Wash dishes
3 people
Clean the venue
4 people
Leave the changing rooms clean
2 people
Pack up the sound system
2 people
Return materials
3 people
Return borrowed items
2 people
Store leftover food
2 people
Publish results
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Foldable tablesqty 10
Folding chairsqty 80
Beer tablesqty 6
Registration desk
Coat racksqty 2

Sports equipment

Korfball postsqty 8
Korfball hoopsqty 8
Korfballsqty 12
Field marking conesqty 40
Field linesqty 4
Whistlesqty 8
Scoreboardsqty 4
Competition bibsqty 40
Spare pumpsqty 2
Ball needlesqty 10
First aid kit
Ice packsqty 12
Athletic tapeqty 8

Equipment

Speakerqty 2
Microphone
Microphone stand
Extension cordsqty 6
Power stripsqty 4
Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Rechargeable work lightsqty 4

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 120
Forksqty 120
Knivesqty 120
Spoonsqty 100
Serving spoonsqty 12
Small bowlsqty 20
Coffee spoonsqty 80

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving plattersqty 12
Scissorsqty 4
Can openersqty 2
Aluminum foilqty 2
Cling filmqty 2

Decorations

Balloonsqty 150
Balloon ribbonqty 2
Anniversary bannerqty 2
Buntingqty 8
Tableclothsqty 12
Team table signsqty 8
Table decorationsqty 10
Trophiesqty 4
Medal ribbonsqty 80

Lighting

String lightsqty 4
Batteriesqty 24

Cleaning

Waste binsqty 8
Trash bag holdersqty 8
Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 6
Microfiber clothsqty 20
Hand soap dispensersqty 4
Paper towel dispensersqty 4

Catering

Groceries

Tips

Set the date only after checking venue availability, changing rooms and referee capacity. Keep the registration deadline at least 2–3 weeks before the tournament so you can confirm teams and publish the schedule.
Build the match schedule around realistic changeover time, not just playing time. Print team assignments, competition forms and rules before event day, and keep spare copies at the registration desk.
Assign volunteers to specific jobs and time slots, including registration, scoring, catering, parking and equipment checks. A named person should also manage the microphone, speaker, playlist and announcements.
Check every playing area with the posts, hoops, balls, cones and field lines before teams arrive. Pack spare pumps, ball needles, whistles, athletic tape and ice packs where officials and first aid helpers can reach them quickly.
Order catering only after collecting dietary requirements and confirming the team count. Arrange tables, chairs, coolers, coffee machines, kettles, thermos flasks and reusable cups early; power strips and extension cords are easy to overlook.

Frequently asked questions

How far in advance should I organise an anniversary korfball tournament?: Start at least 8–12 weeks before the tournament. Reserve the sports venue, changing rooms and referees first, then allow 2–3 weeks before the event to close registrations and confirm teams.
When should korfball tournament registration close?: Close registration around 2–3 weeks before match day. That gives you enough time to process entries, collect dietary requirements, draw up the schedule and print team assignments and competition forms.
How many referees and volunteers do I need for a korfball tournament?: Plan at least one referee for each court in use, plus a reserve if possible. Assign volunteers separately for registration, scoring, catering, parking, first aid contact and equipment, with shifts of about 2–3 hours.
What equipment is easy to forget for a korfball tournament?: Check spare pumps, ball needles, field marking cones, whistles, scoreboards, extension cords and power strips at least 1 week beforehand. On the day, also verify the first aid kit, ice packs, athletic tape, microphone and rechargeable work lights.

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