What you need for an anniversary judo tournament

An anniversary judo tournament needs more than mats and medals. You will need equipment for each competition area, tables for registration and scoring, supplies for officials, and enough catering equipment for the audience and volunteers. Use this list alongside your tournament schedule so nothing is left to collect on the morning of the event. Check borrowed equipment, printed forms, awards, and chilled food at least one day before the hall opens.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Judo matsqty 80
Game clocksqty 4
Scoreboardsqty 4
Red referee armbandsqty 4
White referee armbandsqty 4
Judo beltsqty 20
Bib numbersqty 150

Furniture

Competition tablesqty 4
Registration tablesqty 2
Catering tablesqty 4
Chairsqty 180
Clothes racksqty 4
Waste binsqty 8

Equipment

Sound system
Microphoneqty 2
Extension cordsqty 6
Power stripsqty 6
Laptopqty 2
Printer
Coolersqty 6

Tableware

Reusable cupsqty 220
Coffee cupsqty 100
Platesqty 180
Cutlery setsqty 180
Serving plattersqty 20
Serving spoonsqty 10
Pitchersqty 12

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 8
Cutting boardsqty 4
Kitchen knivesqty 6
Serving tongsqty 8
Bottle openersqty 4
Ice packsqty 24

Decorations

Anniversary bannerqty 2
Balloonsqty 100
Balloon standsqty 4
Tableclothsqty 12
Pennant garlandsqty 8
Flower arrangementsqty 6

Lighting

LED string lightsqty 6
LED lampsqty 8

Cleaning

Mopsqty 4
Bucketsqty 4
Broomsqty 3
Dustpan and brushqty 3
Cleaning cart

Catering

Trophiesqty 12
Gold medalsqty 40
Silver medalsqty 40
Bronze medalsqty 40
Diploma foldersqty 150
Name badgesqty 180
Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 4 liters
- Chocolate milk - 8 liters
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 12 crates
- Spa Rood - 4 crates
- Apple juice - 6 liters
- Orange juice - 6 liters
- Alcohol-free beer - 3 cases
- Beer - 4 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Bubbles - 6 bottles
- Paper straws - 250 pieces
- Stir sticks - 250 pieces
- Napkins - 500 pieces
- Paper plates - 200 pieces
- Paper snack trays - 200 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Savory nuts - 6 bags
- Snack mix - 6 bags
- Popcorn - 4 bags
- Mini butter cookies - 8 packs
- Coffee cakes - 120 pieces
- Apples - 80 pieces
- Bananas - 60 pieces
- Grapes - 8 kilos
- Mandarins - 60 pieces
- Cucumbers - 8 pieces
- Cherry tomatoes - 5 kilo
- Carrots - 4 kilos
- Bell peppers - 12 pieces
- Hummus - 12 tubs
- Herb cream cheese - 8 tubs
- Baguettes - 20 pieces
- Multigrain bread - 8 loaves
- Wraps - 100 pieces
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Ham - 3 kilos
- Chicken breast topping - 3 kilos
- Vegetarian spreads - 20 tubs
- Lettuce - 12 heads
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Peanut sauce - 3 jars
- Mini sausages - 6 kilo
- Vegetarian mini sausages - 3 kg
- Mini meatballs - 6 kilos
- Vegetarian meatballs - 3 kilos
- Chicken satay - 6 kilo
- Vegetarian satay - 3 kilos
- Satay sauce - 4 jars
- Herb butter - 12 tubs
- Olives - 8 jars
- Pickles - 6 jars
- Cheese cubes - 5 kilos
- Grape juice - 6 liters
- Anniversary cake - 2 cakes
- Birthday candles - 2 boxes
- Ice cubes - 20 bags
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfecting wipes - 8 packs
- Microfiber cloths - 30 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Hand soap - 6 dispensers
- Hand sanitizer gel - 6 bottles

Tips

Match each competition area with one working clock, scoreboard, table and chair before the tournament starts. Test every clock and scoreboard together, rather than discovering a missing cable during the first bout.
Order medals and trophies early enough to check names, categories and quantities before the event. Keep a small buffer for late confirmations or a damaged award.
Plan catering quantities from the confirmed attendance, officials and volunteers, then add roughly 10% for unexpected guests. Chill perishable food before collection and use cool boxes if the venue has limited refrigerator space.
Prepare registration materials in separate packs for each desk: name badges, start numbers, printed forms, pens and the laptop or printer. Test the printer and bring spare paper before registration opens.
Count extension leads, power strips, pitchers, reusable cups, coffee cups and thermos flasks before loading the car. Walk through the hall layout once so cables do not cross walkways and catering tables stay away from the competition area.

Frequently asked questions

How many competition clocks and scoreboards do I need for a judo tournament?: Plan one working competition clock and one scoreboard for each active competition area. For example, three simultaneous areas require three clocks and three scoreboards, plus tested power supplies or spare batteries where applicable.
How much catering should I buy for an anniversary judo tournament?: Base quantities on the confirmed number of competitors, officials, volunteers and guests, then add about 10% extra. For drinks, allow two to three servings per person during the first hour and less for each following hour.
When should I order medals and trophies for the tournament?: Order them at least 3 to 4 weeks before the event so names, categories and quantities can be checked. Do a final count against confirmed participants no later than 3 days before the tournament.
What should I prepare the day before a judo tournament?: Pack printed forms, start numbers, name badges, referee bands, judo belts and awards the day before. Also test the laptop, printer, microphone and sound system, and refrigerate or collect perishable catering supplies before the hall opens.

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