What to buy for an anniversary gymnastics competition

An anniversary gymnastics competition needs more than apparatus and medals. You also need a workable registration desk, clearly prepared judging stations, reliable sound equipment and enough serving items for competitors, families and volunteers. Use the confirmed participant count to calculate catering, certificates and bib numbers, then add a small buffer for late changes. Check technical equipment and power supplies before the venue setup day, because missing cables, microphones or printer supplies are difficult to replace at the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 10
Chairsqty 120
Jury tablesqty 6
Bar stoolsqty 4
Coat racksqty 2
Waste binsqty 8

Tableware

Reusable platesqty 120
Reusable bowlsqty 60
Drinking glassesqty 150
Coffee cupsqty 80
Mugsqty 40
Cutlery setsqty 150
Serving spoonsqty 12
Serving plattersqty 16

Equipment

Sound system
Wireless microphonesqty 2
Microphone standsqty 2
Speakersqty 2
Extension cordsqty 6
Power stripsqty 6
Laptopqty 2
Printer
Power banksqty 4
Coolersqty 4

Sports equipment

Gym matsqty 12
Crash matsqty 6
Springboardsqty 2
Barsqty 2
Bridgesqty 2
Balance beamsqty 2
Ringsqty 2
Pegasus horsesqty 2
Conesqty 20
Bib numbersqty 100
Jury table numbersqty 6
Scoreboardsqty 6
Whistlesqty 4
Stopwatchesqty 4
First aid kit

Decorations

Anniversary bannerqty 2
Buntingqty 8
Balloon archesqty 2
Balloonsqty 150
Tableclothsqty 10
Anniversary numbers
Flower arrangementsqty 4
Photo backdrop

Lighting

LED light stringsqty 6
LED spotlightsqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 6
Thermos flasksqty 4
Cutting boardsqty 4
Bread knivesqty 4
Serving tongsqty 8

Cleaning

Vacuum cleanerqty 2
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Cleaning glovesqty 8

Catering

Pitchersqty 8
Cooler cratesqty 4
Drink dispensersqty 4
Coffee filtersqty 100
Medal pouchesqty 100
Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Mints - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Lemonade syrup - 2 bottles
- Ice cubes - 8 bags
- Mineral Water for the Jury - 24 bottles
- Whole grain bread - 8 loaves
- White bread - 6 loaves
- Mini rolls - 150 pieces
- Butter - 4 packs
- Margarine - 2 tubs
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Vegetarian spread - 6 tubs
- Hummus - 6 tubs
- Peanut butter - 2 jars
- Jam - 3 jars
- Chocolate sprinkles - 2 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Cucumber - 12 pieces
- Tomatoes - 4 kilos
- Bell peppers - 3 kilos
- Carrots - 3 kilos
- Lettuce - 8 heads
- Arugula - 6 bags
- Corn - 8 cans
- Cucumber salad - 4 tubs
- Potato salad - 8 kilos
- Pasta salad - 8 kilo
- Raw vegetable salad - 6 kilo
- Vegetarian wraps - 80 pieces
- Chicken wraps - 80 pieces
- Falafel - 3 kilos
- Chicken fillet strips - 5 kilo
- Mini frikandellen - 4 kilo
- Vegetarian snacks - 3 kilos
- Bitterballen - 4 kilo
- Sweet chili sauce - 2 bottles
- Satay sauce - 3 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salty breadsticks - 6 bags
- Mixed nuts - 3 kilo
- Olives - 6 jars
- Grapes - 6 kilos
- Apples - 80 pieces
- Bananas - 60 pieces
- Mandarins - 80 pieces
- Cherry tomatoes - 4 kilos
- Blueberries - 2 kilos
- Anniversary cake - 2 large cakes
- Cupcakes - 120 pieces
- Whipped cream - 6 cans
- Cookies - 8 packs
- Brownies - 80 pieces
- Vegetable bouillon - 2 jars
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 2 bottles
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Napkins - 400 pieces
- Paper cups - 200 pieces
- Paper straws - 150 pieces
- Coffee stirrers - 200 pieces
- Trash bags - 40 pieces
- Hand soap - 4 bottles
- Dish soap - 3 bottles
- Dishwasher tablets - 60 pieces
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Sponges - 12 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Paper towels - 12 packs

Tips

Plan catering for the full attendance figure, not just registered gymnasts. Count judges, volunteers and accompanying family members, then add 10% extra portions so the serving table does not run short.
Prepare the registration desk with bib numbers, start lists, participant letters and a working printer at least one day before the competition. Print 5–10 spare copies of every key document for corrections or missing paperwork.
Test the sound system, wireless microphones and speakers in the actual venue 24 hours before the event. Pack at least two extension cords, power strips and fully charged power banks so announcements and music do not depend on one outlet.
Separate judging supplies from general office supplies before loading the venue. Put jury forms, competition rules, pens and certificates in labelled boxes, with one complete set for each jury table plus 10% spare forms.
Count medals, cups and certificates against the final start groups before shopping is finished. Keep 5–10 blank certificates and a small reserve of presentation supplies available for name changes or tie-breaks.

Frequently asked questions

How much catering do I need for a gymnastics competition?: Calculate one meal or substantial serving for every expected attendee, including gymnasts, judges and volunteers. Add 10% extra portions, and plan two to three drinks per person for the first hour before switching to one drink per person per additional hour.
How many spare certificates and printed forms should I prepare?: Print certificates for every award recipient and keep at least 5–10 blank copies for spelling corrections, late changes or ties. For jury forms, start lists and competition rules, prepare one set per relevant table or group plus 10% spare copies.
When should I test the sound system and competition equipment?: Test the sound system, microphones, speakers and power connections at the venue at least 24 hours before the competition. Check mats, springboards, bars, bridges and balance beams during setup, not when the first group is waiting to start.
How many bib numbers should I bring?: Prepare one bib number for every registered gymnast in each start group, then bring at least 5–10 spare numbers for replacements or registration changes. Sort them in start-list order before the registration desk opens.

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