What you need for an anniversary bike tour

An anniversary bike tour needs more than bikes and refreshments. You’ll need clear route materials, visible signs, safety equipment, and a reliable setup for the final venue. Plan drinks for the full ride and keep extra supplies at registration and the finish. This checklist also covers the less obvious items, such as power banks, extension cords, coolers, roadside assistance kits, and lighting for a late finish.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 50
Bar stoolsqty 4

Tableware

Glassesqty 60
Coffee cupsqty 40
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 12
Serving spoonsqty 8

Equipment

Coolersqty 4
Bluetooth speakersqty 2
Extension cordsqty 4
Power stripsqty 3
Power banksqty 4
Walkie-talkiesqty 4

Sports equipment

Directional signsqty 30
Conesqty 20
Safety vestsqty 8
Roadside assistance kitsqty 2
Ratchet strapsqty 6
Flashlightsqty 6

Decorations

Buntingqty 6
Balloon archesqty 2
Anniversary banner
Tableclothsqty 8

Lighting

String lightsqty 6
LED lanternsqty 8

Kitchen

Coffee machinesqty 2
Thermos flasksqty 4
Cutting boardsqty 3
Chef's knifeqty 3
Ice packsqty 12
Waste binsqty 4

Cleaning

Cleaning bucketsqty 2
Floor squeegeesqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Bitter lemon - 3 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Beer - 5 crates
- Alcohol-free beer - 2 crates
- White wine - 6 bottles
- Red wine - 4 bottles
- Prosecco - 5 bottles
- Ice cubes - 10 bags
- Baguettes - 12 pieces
- Mini bake-off rolls - 80 pieces
- Butter - 500 grams
- Herb butter - 8 tubs
- Young cheese - 2 kilos
- Brie - 1 kilo
- Ham - 1,5 kilo
- Filet americain - 1 kilo
- Hummus - 8 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilos
- Bell peppers - 10 pieces
- Grapes - 3 kilos
- Apples - 40 pieces
- Bananas - 30 pieces
- Nut mix - 1.5 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Olives - 6 jars
- Pickles - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Whipped cream - 6 cans
- Anniversary cake - 1 piece
- Cookies - 6 packs
- Paper towels - 6 rolls
- Napkins - 150 pieces
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Toilet paper - 24 rolls
- Liquid hand soap - 4 bottles

Tips

Allow 2–3 drinks per person during the first hour, then plan roughly 1 drink per person per hour. Keep chilled drinks in coolers and bring extra water for delays or warmer weather.
Prepare one route pack per participant, plus at least 10 spare packs. Keep printed route books and bib numbers at the registration desk rather than packing everything at the last minute.
Take enough directional signs and cones to mark every turn, junction, and confusing section. Add spare signs and ratchet straps so signs can be secured if the route changes or the wind picks up.
Bring one safety vest for every route marshal and check the roadside assistance kits before departure. Pack power banks, flashlights, and walkie-talkies where staff can reach them quickly.
For the finish venue, count one chair per seated guest and allow at least one serving glass per person, plus 10% extra. Check coffee cups, cutlery, serving utensils, tablecloths, extension cords, and power strips before setup day.

Frequently asked questions

What drinks do I need for an anniversary bike tour?: Plan 2–3 drinks per person for the first hour and about 1 drink per person for each following hour. Add extra water and keep chilled supplies in coolers at registration and the finish.
How many route packs should I prepare?: Prepare one route pack for every registered participant, then add at least 10 spare packs. Keep the spare route books and bib numbers at the registration desk for late changes or replacements.
How much seating and tableware do I need at the finish venue?: Provide one chair per seated guest and at least one glass, plate, and cutlery set per guest. Add 10% extra tableware so breakages, spills, and unexpected guests do not stop service.
What safety equipment should I bring on the bike tour?: Bring safety vests for every marshal, directional signs and cones for the route, plus roadside assistance kits, flashlights, walkie-talkies, and power banks. Check all equipment at least one day before the tour.

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