What you need for an anniversary bike ride

An anniversary bike ride needs more than bicycles and a planned route. You will need practical support for the start, the ride itself and the gathering at the finish: bike parking, route information, refreshments, seating and basic repair equipment. Plan quantities from your confirmed rider count, then add a small buffer for drinks, cups and disposable supplies. The items below help you prepare for route support, a checkpoint and a comfortable finish without leaving key equipment until the last day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 50
Beer tablesqty 4
Bicycle racksqty 8
Buffet tablesqty 3
Waste binsqty 6
Clothes racks

Tableware

Reusable platesqty 60
Reusable bowlsqty 50
Reusable glassesqty 100
Coffee cupsqty 50
Knivesqty 60
Forksqty 60
Spoonsqty 60
Serving spoonsqty 8
Serving plattersqty 8
Serving traysqty 6
Coffee potsqty 3
Teapotsqty 2

Equipment

Coolersqty 6
Food warmersqty 4
Coffee machinesqty 2
Kettlesqty 2
Bluetooth speaker
Microphone
Extension cordsqty 3
Power stripsqty 3
Power banksqty 4

Sports equipment

Bike pumpsqty 4
Repair kitsqty 4
Spare inner tubesqty 12
Tire leversqty 8
Bicycle valve adaptersqty 4
Reflective vestsqty 8
Bike flagsqty 6
Bike map holdersqty 6
Drinking water jerry cansqty 50
Course ribbonqty 4
Traffic conesqty 12
Safety mirrorsqty 2

First aid

First aid kitsqty 2
Cold packsqty 6
Emergency blanketsqty 4
Disposable glovesqty 20

Decorations

Anniversary banner
Balloonsqty 80
Balloon weightsqty 8
Tableclothsqty 8
Bike flagsqty 50
Start arch
Memorial Ribbonsqty 50
Photo framesqty 6

Paper goods

Route mapsqty 60
Participant listsqty 6
Bib numbersqty 50
Directional signsqty 30
Markersqty 12
Waterproof markersqty 6
Tapeqty 6
Rope rollsqty 4

Lighting

LED string lightsqty 4
Rechargeable lampsqty 6

Cleaning

Trash bagsqty 60
Dish brushesqty 4
Microfiber clothsqty 12
Bucketsqty 3
Broomqty 2
Dustpan
Dishpanqty 3
Hand soapqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Still mineral water - 10 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Ice tea - 4 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Rosé - 4 bottles
- Red wine - 3 bottles
- Sparkling wine - 4 bottles
- Ice cubes - 10 kilos
- Baguettes - 8 pieces
- Whole wheat bread - 5 loaves
- Gluten-free bread - 2 loaves
- Butter - 4 packets
- Young cheese - 2 kilos
- Brie - 1 kilo
- Hummus - 6 tubs
- Herb cream cheese - 6 tubs
- Ham - 1 kilo
- Chicken breast slices - 1 kilo
- Cucumber - 8 pieces
- Tomatoes - 2 kilos
- Arugula - 6 bags
- Bell peppers - 10 pieces
- Red onion - 1 kilo
- Olives - 4 jars
- Sun-dried tomatoes - 3 jars
- Pesto - 4 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Herb butter - 6 tubs
- Pasta salad - 6 kilos
- Potato salad - 5 kilos
- Mixed green salad - 5 kilo
- Vegan pasta salad - 2 kilos
- Vegan vegetable burgers - 20 pieces
- Chicken skewers - 50 pieces
- Vegetarian skewers - 30 pieces
- Satay sauce - 3 jars
- Burger buns - 50 pieces
- Corn on the cob - 30 pieces
- Cherry tomatoes - 2 kilos
- Cucumber salad - 3 kilos
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Tortilla chips - 4 bags
- Salted peanuts - 3 bags
- Mixed nuts - 3 bags
- Rice cakes - 4 packs
- Muesli bars - 60 pieces
- Bananas - 60 pieces
- Apples - 60 pieces
- Oranges - 40 pieces
- Grapes - 5 kilos
- Watermelon - 3 pieces
- Currant buns - 50 pieces
- Raisins - 2 bags
- Cookies - 6 packs
- Brownies - 50 pieces
- Birthday cake - 2 cakes
- Whipped cream - 6 cans
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 2 bottles
- Hand sanitizer - 4 bottles
- Paper towels - 8 rolls
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Freezer bags - 2 boxes
- Wooden skewers - 200 pieces
- Barbecue sauce - 2 bottles
- Garlic sauce - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Disposable gloves - 2 boxes
- Ice packs - 20 pieces

Tips

Plan two to three drinks per person for the first hour, then add one drink per person for each additional hour of riding. Bring extra water for the bike checkpoint, especially in warm weather.
Set aside one route map or digital route file per rider or riding group, plus printed backup maps for the people leading and sweeping the ride. Directional signs should be ready before setup begins.
Prepare at least one pump and a repair kit at the checkpoint, and keep a second pump or repair kit with the support team. Check both kits before the ride rather than discovering missing tools on the day.
For the finish, count one reusable plate, bowl, glass and full cutlery set per guest, then add 10% spare tableware. Keep coffee cups separate so they are available after the meal without holding up buffet service.
Charge phones and power banks overnight, and test the speaker, microphone, coffee machines, kettles and extension cords at least one day before the ride. Pack route files onto phones before participants arrive.

Frequently asked questions

What should I buy for an anniversary bike ride?: Plan for drinks, food-service tableware, coffee supplies, route maps, directional signs, bicycle parking and repair support. For the finish, allow one place setting per guest plus 10% spare items, and prepare at least one pump and repair kit for the checkpoint.
How much water do I need for a group bike ride?: Allow two to three drinks per person during the first hour, then one additional drink per person for every extra hour. Add a reserve for the checkpoint and support vehicle, particularly when the forecast is warm.
How many disposable plates and cups should I get for a bike ride anniversary?: Count one plate, bowl, glass and cutlery set per guest, then add 10% spare supplies. If 40 people are attending, prepare 44 of each frequently used item so damaged or misplaced pieces do not cause a shortage.
When should I prepare the route and bike repair equipment?: Test-drive the route and check bottlenecks at least one week before the ride, then load the final route file onto phones the day before. Inspect pumps and repair kits no later than the evening before departure.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.