What you need for an animal lottery

An animal lottery needs more than raffle books and prizes. You also need a clear prize table, a working payment setup, serving equipment and signs that guide guests from the entrance to the raffle desk. Buy or borrow supplies according to your guest count, then add a small buffer for cups, plates and raffle materials. This checklist helps you spot the items that are commonly left until the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 80
Cloth for prize tableqty 2
Bar stoolsqty 4
Waste binsqty 6

Equipment

Sound system
Microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Payment terminalqty 2
Laptop
Printer
Coolersqty 4

Tableware

Coffee cupsqty 80
Glassesqty 100
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Ice cube traysqty 4

Decorations

Animal balloonsqty 80
Animal garlandsqty 10
Table décorqty 12
Information boardsqty 8
Directional signsqty 10

Lighting

String lightsqty 6
LED lanternsqty 8

Cleaning

Trash bag holdersqty 6
Cleaning bucketsqty 2
Broom and dustpanqty 2

Catering

Groceries
- Coffee - 4 packs
- Tea assortment - 2 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salted peanuts - 4 bags
- Cheese cubes - 3 kilo
- Grapes - 4 kilos
- Apples - 40 pieces
- Cucumber - 8 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilos
- Hummus - 8 tubs
- Herb cream cheese - 6 tubs
- Baguettes - 12 pieces
- Mini wraps - 8 packs
- Chicken breast slices - 2 kilos
- Young cheese - 2 kilos
- Vegetarian spreads - 8 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Mini muffins - 100 pieces
- Cookies - 8 packs
- Chocolate bars - 80 pieces
- Napkins - 300 pieces
- Stir sticks - 200 pieces
- Disposable cups for hot drinks - 150 pieces
- Disposable gloves - 2 boxes
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs

Tips

Plan one raffle ticket or number for every entry, plus at least 10% extra in case of mistakes, late registrations or replacement tickets.
For catering, count one plate, one cutlery set and one glass per guest, then add 10% spare. Prepare at least two serving platters if food is served in more than one area.
Keep the payment terminal, laptop, printer and extension cords together at the raffle desk. Test every device at least 24 hours before the event and bring power strips rather than relying on a single socket.
Set aside a separate cloth-covered prize table and label each prize before guests arrive. Put information boards beside the table so the prize categories and raffle terms are visible without staff having to explain them repeatedly.
Buy or collect waste bins, trash bag holders and replacement bags before setup day. Place one waste point near the catering area and another near the entrance or raffle desk to prevent cups and tickets accumulating on tables.

Frequently asked questions

What do I need to buy for an animal lottery?: You need raffle materials, prizes, tables, chairs, a prize-table cloth, payment equipment, signs, catering tableware and waste supplies. Match quantities to your guest list and add about 10% spare for disposable or easily misplaced items.
How many raffle tickets do I need per person?: Prepare at least one ticket or raffle number for every registered guest, then add 10% extra. For 100 guests, that means preparing about 110 tickets or numbers before registration opens.
When should I prepare the animal lottery supplies?: Confirm prizes, raffle books, payment equipment and catering supplies at least 7 days before the event. Test the printer, laptop, payment terminal and sound equipment no later than 24 hours beforehand.
How many cups, plates and glasses do I need for an animal lottery?: Provide one cup, plate, glass and cutlery set per guest, plus 10% spare. For 80 guests, prepare at least 88 of each item, unless some items are washed and reused during the event.

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