What you need for an acrobat show
An acrobat show needs more than the performance equipment itself. Plan for audience seating, a working drinks and catering service, performer changing space, and a sound setup that can be tested before doors open. This shopping list covers the practical items to buy, borrow, or bring, including aerial silks, aerial hoops, mats, microphones, cable protection, tables, and serving equipment. Check quantities against your audience size, crew, venue layout, and the acrobatic group’s technical requirements.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Foldable tablesqty 10
- Folding chairsqty 180
- Bar stoolsqty 12
- Coat racksqty 3
- Clothes hangersqty 220
- Waste binsqty 8
- Buffet tablesqty 4
- Dressing room tablesqty 2
Tableware
- Reusable drinking glassesqty 220
- Coffee cupsqty 100
- Tea glassesqty 60
- Cake platesqty 220
- Dinner platesqty 120
- Forksqty 220
- Knivesqty 120
- Teaspoonsqty 100
- Serving plattersqty 12
- Serving tongsqty 8
- Coffee potsqty 4
- Thermos flasksqty 6
Equipment
- Active speakersqty 2
- Audio mixer
- Wireless microphonesqty 3
- Microphone standsqty 3
- Extension cordsqty 8
- Power stripsqty 8
- Cable traysqty 12
- Aerial silksqty 2
- Aerial hoopsqty 2
- Acrobatics matsqty 10
- Crash matsqty 6
- Handstand blocksqty 4
- Balance beamsqty 2
- Juggling pinsqty 12
- Juggling ballsqty 20
- Storage binsqty 8
- Walkie-talkiesqty 8
- Power banksqty 6
- Spare batteriesqty 30
Lighting
- LED spotlightsqty 8
- Stage lightsqty 4
- Light standqty 2
- Mood lightingqty 8
- LED string lightsqty 6
Safety
- Crowd barriersqty 12
- Barrier tapeqty 4
- Floor tapeqty 6
- First aid kitsqty 2
- Fire extinguishersqty 4
- Emergency lightsqty 4
- Work glovesqty 8
Decorations
- Welcome sign
- Program postersqty 8
- Theater curtainsqty 2
- Tableclothsqty 10
- Decorative flagsqty 12
- Directional signsqty 8
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Coolersqty 6
- Food warmersqty 4
- Cutting boardsqty 4
- Chef's knifeqty 4
- Scissorsqty 4
- Serving trolleysqty 2
Cleaning
- Mopsqty 4
- Bucketsqty 4
- Broom setsqty 3
- Dustpan and brushqty 3
- Cleaning cartsqty 2
Catering
- Groceries
- Coffee beans - 3 kilo
- Tea bags - 200 pieces
- Decaf coffee - 500 grams
- Milk - 12 liters
- Oat milk - 6 liters
- Coffee cream - 4 bottles
- Sugar - 2 kilos
- Sweeteners - 200 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Ginger ale - 6 bottles
- Spa Blauw - 18 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 48 bottles
- Beer - 72 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Prosecco - 6 bottles
- Ice cubes - 15 kilos
- Lemons - 3 kilos
- Limes - 2 kilos
- Cucumbers - 3 kilos
- Cherry tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Carrots - 3 kilos
- Grapes - 4 kilos
- Apples - 5 kilo
- Bananas - 4 kilos
- Strawberries - 3 kilos
- Hummus - 2 kilos
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Goat cheese - 1 kilo
- Savory wraps - 180 pieces
- Mini sandwiches - 220 pieces
- Whole grain bread - 8 loaves
- Baguettes - 12 pieces
- Pita bread - 80 pieces
- Butter - 2 kilos
- Herb cream cheese - 1 kilo
- Chicken breast slices - 2 kilos
- Dry-cured ham - 1 kilo
- Vegetarian spreads - 2 kilos
- Egg salad - 1 kilo
- Herb butter - 1 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted peanuts - 3 kilos
- Cashews - 2 kilo
- Olives - 2 kilos
- Pickles - 2 jars
- Crackers - 12 packs
- Toast - 12 packs
- Cookies - 10 packs
- Brownies - 180 pieces
- Mini muffins - 180 pieces
- Apple pie - 6 pieces
- Whipped cream - 12 cans
- Jam - 4 jars
- Honey - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Barbecue sauce - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Garlic powder - 250 grams
- Spice mix - 250 grams
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Napkins - 500 pieces
- Paper cups - 300 pieces
- Paper plates - 300 pieces
- Wooden stirrers - 300 pieces
- Coffee filters - 200 pieces
- Trash bags - 80 pcs
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 8 packs
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Toilet freshener - 6
Tips
- Confirm the acrobatic group’s equipment requirements before buying anything. Aerial silks, aerial hoops, and acrobatics mats must match the venue, rigging points, floor, and act.
- Provide at least one seat per registered visitor, plus a few spare folding chairs if space allows. Add bar stools only where they will not block sightlines or escape routes.
- For drinks service, allow roughly 2–3 drinks per guest during the first hour, then about 1 drink per hour. Count reusable drinking glasses separately from coffee cups and tea glasses.
- Protect every cable crossing a public or backstage route with cable trays, and bring extension cords and power strips only after checking the venue’s available power points.
- Set aside tables and hangers for the dressing room and coat area before shopping for buffet supplies. These are easy to overlook and difficult to arrange once visitors have arrived.
Frequently asked questions
- What equipment do I need for an acrobat show?
- At minimum, confirm the required aerial silks, aerial hoops, acrobatics mats, active speakers, audio mixer, microphones, stands, extension cords, power strips, and cable trays. Ask the acrobatic group for final specifications at least 2–4 weeks before the show.
- How many glasses do I need for an acrobat show?
- Plan for at least 1.5 reusable drinking glasses per expected guest if you have washing or collection during the event, or 2 glasses per guest without it. Add coffee cups, tea glasses, cake plates, dinner plates, and cutlery according to the catering menu and guest count.
- How many chairs should I arrange for an acrobat show?
- Provide one folding chair for each seated visitor, then add around 5–10% spare capacity when the venue allows. Keep aisles, escape routes, the stage floor, and technical access clear rather than filling every available space.
- What should I prepare for performers backstage?
- Allow at least one dressing room table and enough clothes hangers for the performers’ costumes and personal items. Prepare this area before the venue opens, and confirm any additional backstage needs with the group at least 1 week in advance.
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