Worm Bin Workshop Checklist

Use this checklist to organize a worm bin workshop from the first booking to the final cleanup. It covers participant registrations, dietary requirements, compost and worms, workstations, drilling equipment, handouts, refreshments, and safety checks. Order live worms and compost early, then confirm that every workstation has the right materials before participants arrive. The day runs more smoothly when bins, lids, drip trays, labels, bedding, and tools are already distributed and ready to use.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve date and location
Send invitations
Process registrations
Collect dietary requirements
Finalize the participant list
Order worms and compost
Check workshop materials
2 people
Check the shopping list
Do the shopping
2 people
Set out worm bins and lids
2 people
Mark drill points
2 people
Prepare worksheets
2 people
Assemble participant folders
Set out coffee and tea
2 people
Set up tables and chairs
3 people
Distribute materials per workstation
3 people
Set up the reception table
2 people
Check workspaces and walking routes
2 people

Event

Receive participants
2 people
Explain the schedule and safety rules
Demonstrate worm bin
Supervise drilling work
3 people
Serve break drinks
2 people
Distribute bedding and compost
3 people
Divide worms among the trays
3 people
Explain food waste and food
Moderate the Q&A
Set up the buffet
3 people
Serve dinner
3 people
Refill drinks
Explain aftercare and maintenance
Label worm bins
2 people
Let participants say goodbye
2 people

Aftercare

Sort leftover materials
2 people
Collect and sort waste
2 people
Wash dishes and utensils
3 people
Clear tables and chairs
3 people
Clean work area
2 people
Pack up materials
2 people
Return borrowed items
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 24
Work stoolsqty 4
Coat racksqty 2

Equipment

Rotary hammersqty 3
Hand drillsqty 3
Extension cordsqty 3
Power stripsqty 3
Coffee machinesqty 2
Kettlesqty 2

Kitchen

Measuring cupsqty 10
Mixing bowlsqty 6
Soup potsqty 2
Serving spoonsqty 4
Cutting boardsqty 3

Workshop materials

Worm binsqty 10
Lid coversqty 10
Drip traysqty 10
Work glovesqty 24
Measuring tapesqty 6
Funnelsqty 6
Compost binsqty 4
Worm bin labelsqty 12
Waterproof markersqty 12
Floor matsqty 10
Wood shavingsqty 4
Compostqty 6
Compost wormsqty 10
Instructionsqty 24

Tableware

Platesqty 30
Bowlsqty 30
Mugsqty 30
Glassesqty 30
Cutlery setsqty 30

Catering

Groceries

Cleaning

Bucketsqty 4
Broom setsqty 2
Dustpansqty 2
Mop setsqty 2

Decorations

Information boardsqty 4
Name badgesqty 24
Tableclothsqty 8

Tips

Order compost and live compost worms early enough to allow for delivery problems; confirm the quantity against the final participant list before the workshop.
Set up one complete workstation before the others, including a worm bin, lid, drip tray, gloves, measuring tape, funnel, compost, bedding, labels, and markers. Use it as a reference for the remaining stations.
Mark every drilling point before participants arrive and test the rotary hammers, hand drills, extension cords, and power strips. Keep cords out of walking routes and place floor mats where needed.
Prepare participant folders and worksheets in advance, then place the instructions at each workstation. This avoids stopping the demonstration to explain steps that participants could read themselves.
Plan refreshments around the schedule: have coffee and tea ready at reception, and serve the break drinks only after the drilling work is supervised and tools can be set aside safely.

Frequently asked questions

How far in advance should I order worms for a worm bin workshop?: Order compost worms and compost at least 7 to 14 days before the workshop. Confirm the delivery date and keep a small buffer before the event so you can resolve shortages or delays.
How many worm bins do I need for a workshop?: Plan one worm bin or tray setup per workstation, based on the final participant list. A practical group size is usually 2 to 4 people per station, so 20 participants would need about 5 to 10 workstations.
When should I set up the worm bin workshop room?: Set out tables, chairs, work stools, bins, lids, drip trays, and workstation materials at least 60 to 90 minutes before participants arrive. Complete the safety and walking-route check after all tools and extension cords are in place.
What should participants receive at a worm bin workshop?: Give each participant or workstation clear instructions, worksheets, gloves, and access to the bin materials, bedding, compost, and worms. Prepare folders before the workshop and divide the worms among the trays only after the demonstration.

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