What to bring for a winery visit

A winery visit needs more than wine glasses. Plan for transport, outdoor walking, group check-in, tasting notes, food service, and changing weather. This shopping list covers the practical items that are easy to overlook, from reusable water glasses and coolers to name badges, power banks, umbrellas, and first aid supplies. Use the participant count to set quantities, then confirm what the vineyard and dinner venue already provide before buying anything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 2
Folding chairsqty 4
Coat racksqty 2

Tableware

Reusable water glassesqty 40
Reusable wine glassesqty 40
Reusable platesqty 40
Reusable cutleryqty 40

Kitchen

Water jugsqty 6
Coolersqty 4
Food containers with lidsqty 8
Serving plattersqty 8
Serving utensilsqty 8

Organization

Name badgesqty 40
Badge holdersqty 40
Lanyardsqty 40
Clipboardsqty 4
Ballpoint pensqty 12
Programsqty 40
Participant Listqty 2
Directional signsqty 6
Presentation folder

Equipment

Portable speaker
Megaphone
Power banksqty 4
Charging cablesqty 6
Flashlightsqty 4

Safety

First aid kit
Reflective vestsqty 4
Umbrellasqty 6

Cleaning

Waste sorting binsqty 3
Hand brushes and dustpanqty 2
Reusable cleaning clothsqty 12

Catering

Groceries
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Cola - 6 liters
- Cola Zero - 6 liters
- Ginger ale - 3 liter
- Apple juice - 4 liter
- Orange juice - 4 liters
- Alcohol-free white wine - 6 bottles
- Coffee - 2 packs
- Tea assortment - 1 box
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 kilo
- Stirrers - 100 pieces
- Plain chips - 5 bags
- Paprika chips - 5 bags
- Low-salt crackers - 5 packs
- Gluten-free crackers - 3 packs
- Breadsticks - 5 packs
- Olives - 4 jars
- Unsalted mixed nuts - 2 kilos
- Grapes - 5 kilos
- Apples - 30 pieces
- Pears - 20 pieces
- Cherry tomatoes - 2 kilos
- Cucumbers - 10 pieces
- Carrots - 2 kilo
- Hummus - 4 tubs
- Vegan herb cream cheese - 3 tubs
- Young cheese - 2 kilos
- Vegan cheese - 1 kilo
- Napkins - 100 pieces
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Hand soap - 2 bottles
- Hand sanitizer - 2 bottles
- Cleaning wipes - 4 packs
- Wet wipes - 4 packs
- Aluminum foil - 2 rolls

Tips

Bring at least one reusable water glass per participant, plus two water jugs for the group. Guests tasting wine often forget to drink water, especially during a tour or warm afternoon.
Plan one reusable wine glass per participant for a seated tasting, or ask the vineyard how many glasses they supply. Pack a few extras if the group will be split into tour groups.
Prepare one name badge, badge holder, and lanyard per participant, with at least 5% extra for last-minute registrations or damaged badges. Keep the participant list and ballpoint pens with the check-in materials.
If food is served away from the vineyard, take food containers with lids, serving platters, and serving utensils. Confirm dietary requirements at least 7 days before the visit so the caterer or dinner venue can prepare suitable portions.
Pack one charged power bank per tour leader, charging cables, flashlights, umbrellas, and a first aid kit. Add reflective vests if the group will walk near roads or leave after dark; check the weather forecast 24 hours before departure.

Frequently asked questions

What should I bring to a winery visit?: Bring water glasses, wine glasses if the venue does not provide them, name badges, the participant list, programs, pens, and any food-service items. For an outdoor or walking visit, also pack umbrellas, a first aid kit, power banks, and flashlights.
How many wine glasses do I need for a winery tasting?: Allow one reusable wine glass per participant for a seated tasting, plus around 5% extra. For 20 guests, that means 21 glasses; confirm the vineyard’s provision at least 7 days before the visit.
How much water should I bring to a winery visit?: Pack at least one reusable water glass per person and two water jugs for the group. For a visit lasting more than 3 hours or taking place in warm weather, arrange additional drinking water with the vineyard or dinner venue.
What should I pack for a winery visit in bad weather?: Take one umbrella for every two participants if rain is likely, and keep spare umbrellas available at the departure point. Check the forecast 24 hours before leaving and send clothing advice at least 2 days in advance.

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