What you need for a wildlife bike tour

A wildlife bike tour needs more than bikes and binoculars. Plan supplies for registration, safe riding, route marking, wildlife viewing and a comfortable start and finish area. This shopping list covers practical equipment such as pumps, spare inner tubes, reflective vests, waterproof maps and repair kits, along with drinks, snacks and serving items. Use the number of registered riders and viewing posts to adjust quantities before shopping.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 50
High tablesqty 4
Tableclothsqty 6

Sports equipment

Bike pumpsqty 3
Bike repair kitsqty 3
Spare inner tubesqty 12
Reflective vestsqty 12
Binocularsqty 12
Field guidesqty 8
Clipboardsqty 12
Route arrowsqty 45
Marking tapeqty 6
Waterproof route mapsqty 50
Bib numbersqty 50
Pensqty 30
Wildlife spotting formsqty 50
Flashlightsqty 8
Spare bike lightsqty 12
Bike bellsqty 6

Equipment

Megaphone
Power banksqty 6
Charging cablesqty 6
Coolersqty 4

Lighting

String lightsqty 4
LED lampsqty 6
Extension cordsqty 4

Tableware

Reusable cupsqty 80
Soup bowlsqty 60
Platesqty 60
Cutlery setsqty 60
Coffee cupsqty 50

Kitchen

Thermos flasksqty 6
Soup kettlesqty 2
Soup ladlesqty 2
Cutting boardsqty 3
Chef's knifeqty 3
Serving traysqty 6
Pliersqty 4
Measuring cupsqty 2

Safety

First aid kitsqty 3
Emergency blanketsqty 6
High-visibility vestsqty 10
Warning trianglesqty 3

Cleaning

Waste binsqty 8
Hand broomsqty 2
Dustpan and brushqty 2
Cleaning clothsqty 20
Washing-up tubsqty 3

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Sparkling mineral water - 8 bottles
- Still mineral water - 12 bottles
- Apple juice - 4 packs
- Alcohol-free beer - 48 bottles
- Beer - 72 bottles
- Rosé - 6 bottles
- White wine - 4 bottles
- Red wine - 4 bottles
- Bitter lemon - 2 bottles
- Ice cubes - 10 bags
- Tomato soup - 12 liters
- Vegetable soup - 12 liters
- Baguettes - 12 pieces
- Butter - 1 kilogram
- Herb butter - 6 tubs
- Young cheese - 2 kilograms
- Hummus - 8 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilogram
- Grapes - 4 kilograms
- Apples - 50 pieces
- Bananas - 40 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Muesli bars - 60 pieces
- Raisins - 2 kilograms
- Cookies - 6 packs
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Olive oil - 1 bottle
- Lemon juice - 2 bottles
- Dish soap - 3 bottles
- Hand soap - 4 bottles
- Hand sanitizer gel - 6 bottles
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper napkins - 300 pieces
- Reusable straws - 60 pieces

Tips

Pack one reflective vest and one waterproof route map per participant, plus a few spare maps for route leaders and damaged copies. Keep participant lists and wildlife spotting forms on clipboards so they remain usable outdoors.
Allow at least one working bike pump and one repair kit at the start area, and carry additional kits with the route team. Bring spare inner tubes in several common sizes rather than assuming every bike uses the same tube.
Plan two to three drinks per person for the first hour, then add extra water for the full route and warm weather. Chill drinks in coolers before riders arrive and provide reusable cups at the refreshment point.
Take binoculars and field guides to each wildlife viewing post, with pens and spotting forms available for every small group. Pack marking tape and route arrows separately so signs can be placed and removed without losing them.
Check lights and power before the tour: bring spare bike lights, flashlights, power banks and charging cables, especially if the route may run late. Test extension cords, LED lamps and string lights before setting up the registration and finish areas.

Frequently asked questions

How much food and drink do I need for a wildlife bike tour?: Plan two to three drinks per person for the first hour, then add water for the remaining route. Provide at least one snack portion and one piece of fruit per rider, with extra portions for guides and late arrivals.
What bike repair supplies should I bring on a wildlife bike tour?: Bring at least one bike pump and one repair kit at the start, plus a route kit for every group with a leader. Pack spare inner tubes in the sizes used by the registered bikes and check all supplies the day before.
How many route maps and wildlife forms do I need?: Prepare one waterproof route map per participant and print roughly 10% extra for replacements. Give each rider or small group a wildlife spotting form, with one pen per form or clipboard.
What should I pack if the wildlife bike tour ends after dark?: Bring one working front and rear bike light for every rider who may cycle in darkness, plus spare bike lights and flashlights. Charge power banks and test LED lamps, string lights and extension cords at least one day before the tour.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.