What you need for a wellness day

A wellness day needs more than yoga mats and healthy food. Plan supplies for the yoga session, meditation room, massage rooms, catering, drinks, and quiet breaks between activities. Use one drinking glass per attendee, plus at least 10% extra, and prepare enough chilled storage for anything that must stay cold. Check dietary requirements before shopping so special meals can be labelled and served without last-minute confusion.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Chairsqty 45
Lounge sofasqty 4
Side tablesqty 8
Clothes racksqty 3
Paraventsqty 4

Tableware

Reusable drinking glassesqty 60
Coffee cupsqty 45
Platesqty 60
Bowlsqty 45
Cutlery setsqty 60
Serving bowlsqty 12
Serving plattersqty 8
Pitchersqty 8
Serving spoonsqty 10

Sports equipment

Yoga matsqty 45
Yoga blocksqty 45
Yoga strapsqty 45
Meditation cushionsqty 45
Throwsqty 45
Massage ballsqty 20
Foam rollersqty 15

Equipment

Portable speakerqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Rechargeable batteriesqty 12

Kitchen

Coolersqty 4
Food warmersqty 4
Thermos flasksqty 6
Kettlesqty 3
Cutting boardsqty 4
Chef's knifeqty 4
Serving tongsqty 8
Measuring cupsqty 3
Bottle openersqty 3

Decorations

Linen tableclothsqty 8
Cloth napkinsqty 60
Name badgesqty 45
Welcome sign
Artificial plantsqty 8

Lighting

LED lanternsqty 12
String lightsqty 4

Cleaning

Waste binsqty 6
Vacuum cleaner
Mopqty 2
Bucketsqty 3
Microfiber clothsqty 20
Hand sanitizer pumpsqty 6

Catering

Groceries
- Still mineral water - 60 bottles
- Sparkling mineral water - 40 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Ginger lemonade - 6 liters
- Lemon - 20 pieces
- Lime - 15 pieces
- Fresh mint - 8 bunches
- Ginger - 1 kilo
- Coffee beans - 2 kilos
- Decaf coffee - 500 grams
- Black tea - 2 boxes
- Green tea - 2 boxes
- Herbal tea - 3 boxes
- Chamomile tea - 2 boxes
- Oat milk - 8 liters
- Semi-skimmed milk - 6 liters
- Cane sugar - 1 kilo
- Honey - 3 jars
- Oatmeal - 3 kilo
- Granola - 3 kilos
- Natural yogurt - 8 kilos
- Coconut yogurt - 3 kilos
- Bananas - 8 kilos
- Apples - 6 kilos
- Pears - 5 kilo
- Grapes - 5 kilos
- Blueberries - 2 kilos
- Strawberries - 3 kilos
- Mangoes - 3 kilo
- Cucumber - 12 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell peppers - 18 pieces
- Avocado - 15 pieces
- Arugula - 1 kilo
- Spinach - 1 kilo
- Mixed salad - 2 kilos
- Red onion - 1 kilo
- Garlic - 6 bulbs
- Chickpeas - 12 cans
- Lentils - 8 cans
- Quinoa - 3 kilos
- Brown rice - 3 kilos
- Wholewheat pasta - 3 kg
- Whole wheat bread - 12 loaves
- Whole wheat wraps - 60 pieces
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Goat cheese - 2 kilos
- Feta - 2 kilos
- Young cheese - 3 kilos
- Smoked chicken breast - 2 kilo
- Falafel - 3 kilos
- Tofu - 2 kilos
- Olive oil - 2 liters
- Balsamic vinegar - 1 liter
- Apple cider vinegar - 1 liter
- Tahini - 1 kilo
- Pesto - 1 kilo
- Yogurt dressing - 2 liters
- Mustard - 2 jars
- Sea salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Cumin - 250 grams
- Italian herbs - 250 grams
- Cinnamon - 250 gram
- Almonds - 2 kilos
- Cashews - 2 kilo
- Walnuts - 1 kilo
- Rice cakes - 8 packs
- Dark chocolate - 1 kilo
- Dried apricots - 1 kilo
- Raisins - 1 kilo
- Dates - 1 kilo
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Trash bags - 40 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Dishwasher tablets - 60 pieces
- Paper towels - 8 packs
- Nitrile gloves - 2 boxes
- Cling film - 3 rolls
- Aluminum foil - 3 rolls
- Baking paper - 2 rolls
- Food storage containers - 20 pieces

Tips

Allow two to three drinks per person during the first hour, then about one drink per person for each additional hour. Add extra water for yoga and keep chilled products in coolers until serving.
For yoga, provide one mat per participant and keep at least 10% extra if the group is larger than 20 people. Blocks and straps are useful for participants who need more support.
Set up one meditation cushion and one throw per participant, with several extras for people who prefer more padding or warmth. Store the throws separately from food and drinks.
Plan the massage rooms before the day starts: provide a clear space for each therapist, use paravents for privacy, and prepare massage balls and foam rollers where they can be reached without interrupting sessions.
Buy or collect serving bowls, platters, pitchers, coffee cups, plates, and cutlery at least one day ahead. Keep diet meals labelled from the moment they arrive, and use food warmers or thermos flasks if serving times are spread out.

Frequently asked questions

What do I need to buy for a wellness day?: Plan food and drinks, reusable glasses, coffee cups, plates, bowls, cutlery, pitchers, and serving ware. You will also need yoga mats, blocks, straps, meditation cushions, throws, massage accessories, coolers, and any equipment needed for sound and power.
How many yoga mats do I need for a wellness day?: Provide one yoga mat per participant and keep at least 10% extra. For 20 attendees, prepare 22 mats if possible, especially when equipment is rented or borrowed.
How much food and drink should I buy for a wellness day?: Allow two to three drinks per person for the first hour and about one more drink per person for each following hour. Order catering only after dietary requirements are collected, and add a small buffer for unexpected attendees or spills.
When should I prepare the wellness day shopping list?: Make the first list at least one week before the event, then check it again after registrations and dietary requirements are final. Buy shelf-stable items one to two days ahead and collect chilled food on the day whenever possible.

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