What you need for a VR game tournament

Use this shopping list to prepare a VR game tournament without discovering missing cables or serving supplies on the day. The core setup combines VR headsets, gaming computers, monitors, controllers, network equipment, and safe play areas. You will also need practical items for registration, scoring, breaks, and food service. Check every connection and charge power banks before participants arrive, because replacement equipment is rarely available at short notice.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 30
Bar stoolsqty 4
Coolersqty 3

Equipment

VR headsetsqty 8
Gaming computersqty 8
Gaming monitorsqty 8
VR controllersqty 16
Keyboardsqty 8
Miceqty 8
Headset standsqty 8
Network switch
Wi-Fi router
Ethernet cablesqty 12
Extension cordsqty 10
Power stripsqty 8
Power banksqty 4
Timerqty 2
Bluetooth speaker
Laptop for the scoreboard
HDMI cablesqty 8

Sports equipment

Barrier conesqty 16
Floor matsqty 8
Wristbandsqty 30

Tableware

Reusable cupsqty 40
Platesqty 30
Cutlery setsqty 30
Serving plattersqty 8
Soup ladlesqty 4
Coffee cupsqty 20
Thermos flasksqty 3

Kitchen

Cutting boardsqty 3
Kitchen knivesqty 3
Pizza cutterqty 2
Serving spoonsqty 6

Decorations

Tournament board
Name badgesqty 30
Markersqty 6
Prizesqty 3

Cleaning

Waste binsqty 4

Lighting

Standing lampsqty 4

Catering

Groceries
- Margherita pizza - 6 pieces
- Salami pizza - 6 pieces
- Vegetarian pizza - 4 pieces
- Mixed green salad - 3 bags
- Cucumber - 4 pieces
- Cherry tomatoes - 1,5 kilograms
- Red bell pepper - 6 pieces
- Corn - 4 cans
- Feta cheese - 600 grams
- Olives - 2 jars
- Yogurt dressing - 2 bottles
- Garlic sauce - 2 bottles
- Ketchup - 1 bottle
- Mayonnaise - 1 jar
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Tortilla chips - 4 bags
- Salsa - 3 jars
- Snack nuts - 3 bags
- Popcorn - 2 bags
- Cookies - 4 packs
- Brownies - 30 pieces
- Apples - 30 pieces
- Bananas - 24 pieces
- Grapes - 2 kilogram
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Sparkling mineral water - 6 bottles
- Still mineral water - 8 bottles
- Fruit juice - 4 cartons
- Beer - 48 bottles
- Non-alcoholic beer - 24 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 pack
- Lemons - 6 pieces
- Ice cubes - 8 bags
- Paper napkins - 4 packs
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 1 pack

Tips

Plan one VR headset, controller set, gaming computer, and monitor for each simultaneous player. Add at least one spare controller and keep replacement batteries or charging options ready before the first match.
Bring enough Ethernet cables, extension cords, and power strips for every station, plus two or three spare cables. Label cables before setup so a faulty connection can be replaced in under five minutes.
Mark each VR play area with barrier cones and floor mats, leaving clear space around every player. Set up the safety layout before connecting the headsets, not after the tournament starts.
Use wristbands to identify teams or match groups, and keep the printed schedule beside the scoreboard laptop. A timer and Bluetooth speaker help announce match changes when several games run at once.
For a two-hour tournament, plan at least two drinks per participant for the first hour and one more for each additional hour. Keep reusable cups, plates, cutlery, serving platters, and coffee cups together so breaks do not interrupt the equipment area.

Frequently asked questions

What equipment do I need for a VR game tournament?: For each simultaneous player, prepare one VR headset, one controller set, one gaming computer, and one monitor. You also need a network switch, Wi-Fi router, Ethernet cables, HDMI cables, power strips, and extension cords for the shared setup.
How many VR headsets should I buy or rent?: Match the number of headsets to the number of players competing at the same time. For example, eight simultaneous players require eight headsets; add one spare headset if the budget and availability allow.
How many Ethernet cables do I need for a VR tournament?: Count one network cable for every connected gaming computer, then add at least two spare cables. For eight computers, prepare 10 Ethernet cables so one failed connection does not stop a match.
What food and drink supplies are needed for a VR tournament?: For a two-hour event, plan two drinks per person for the first hour and one additional drink per person for the second hour. Provide reusable cups, plates, cutlery sets, serving platters, and coffee cups, and keep drinks in coolers away from the electronics.

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