What to Buy for a VR Game Night
A VR game night needs more than headsets and games. You need practical supplies for charging, cleaning, safe play areas, snacks, drinks, and a smooth arrival. Plan for one drink glass and one plate per guest, plus a few extras for spills and replacements. Keep spare batteries, USB-C cables, lens wipes, and hygienic headset covers ready before guests arrive, because these are easy to overlook and difficult to source once the games have started.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 6
- Chairsqty 28
- Side tablesqty 2
- Coat rack
Equipment
- VR headsetsqty 6
- VR controllersqty 12
- Charging stationsqty 6
- WiFi router
- Network switch
- Ethernet cablesqty 8
- Extension cordsqty 4
- Power stripsqty 8
- Portable speaker
- Timersqty 2
- Spare batteriesqty 24
- USB-C cablesqty 8
- Lens cleaning wipesqty 12
- Hygienic Headset Coversqty 30
Sports equipment
- Floor matsqty 6
- Cable traysqty 8
Tableware
- Drinking glassesqty 30
- Coffee mugsqty 24
- Platesqty 30
- Cutlery setsqty 30
- Serving plattersqty 8
- Serving spoonsqty 4
Kitchen
- Coffee maker
- Kettle
- Coolersqty 3
- Ice spoonsqty 2
Decorations
- Tableclothsqty 6
- Welcome sign
- Round signsqty 6
Lighting
- Atmosphere lightsqty 4
Cleaning
- Vacuum cleaner
- Broomqty 2
- Trash binsqty 3
- Microfiber clothsqty 12
Catering
- Groceries
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Coffee - 2 packs
- Tea - 1 box
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Lemons - 6 pieces
- Ice cubes - 8 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Snack nuts - 3 bags
- Popcorn - 3 bags
- Salted sticks - 3 bags
- Mini wraps - 36 pieces
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Chicken breast slices - 3 packs
- Young cheese - 3 packs
- Cucumbers - 4 pieces
- Bell peppers - 6 pieces
- Cherry tomatoes - 4 trays
- Grapes - 3 trays
- Apples - 24 pieces
- Bananas - 18 pieces
- Brownies - 24 pieces
- Cookies - 4 packs
- Napkins - 4 packs
- Paper cups - 50 pieces
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 2 bottles
- Hand gel - 4 bottles
- Toilet paper - 12 rolls
Tips
- Prepare one hygienic headset cover and a set of lens cleaning wipes for each headset, plus at least 10% extra if several people will share equipment. Clean lenses between sessions rather than waiting until the end.
- Allow at least one charging connection per headset and controller set. Keep two spare USB-C cables, spare batteries, and a fully accessible charging station available for equipment that runs low during the evening.
- Use one floor mat for each active VR play area and add cable trays wherever power or network cables cross a walkway. Keep extension cords and power strips out of reach and test every connection before guests arrive.
- Buy enough drinks for the schedule: allow two to three drinks per person during the first hour, then about one drink per person for each additional hour. Chill them before setup and keep ice ready in a cooler with an ice scoop.
- For food service, provide one plate, cutlery set, and drinking glass per guest, with at least five extra place settings. Use serving platters and serving spoons so guests do not handle shared snacks directly.
Frequently asked questions
- What should I buy for a VR game night?
- Buy or gather headset hygiene covers, lens wipes, floor mats, cable trays, spare batteries, USB-C cables, power strips, extension cords, drinks, snacks, and tableware. Plan one place setting per guest plus five extras, and keep at least two spare charging cables available.
- How many drinks do I need for a VR game night?
- Plan on two to three drinks per person for the first hour, followed by about one drink per person for every additional hour. Add 10% extra for unexpected guests or longer play sessions, and chill the drinks before participants arrive.
- How many VR headset covers and cleaning wipes do I need?
- Prepare one hygienic cover per headset and at least one lens-cleaning wipe per headset for every planned session. Keep 10% extra covers and wipes available when equipment is shared by multiple players.
- What cables and power supplies are needed for a VR game night?
- Have one suitable charging connection per headset and controller set, plus at least two spare USB-C cables. Add extension cords and power strips for each station, then test the full setup no later than 30 minutes before guests arrive.
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