Trampoline Party Checklist

A trampoline party needs more than a booking and a birthday cake. You need to confirm the park’s package rules, collect permissions and dietary details, and give parents clear clothing and travel information. On the day, the busiest moment is usually arrival: checking attendance, handing out name stickers and guiding children to change. This checklist puts those jobs in a practical order, from booking and registrations to drinks, decorations and pickup.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Book the trampoline park
Check the party package and group rules
Send invitations
Process registrations
Collect dietary requirements
Collect participation permissions
Record parents' contact details
Report number of participants
Plan the gift table and welcome table
Check the shopping list
Do the shopping
2 people
Set up decorations and materials
2 people
Pick up birthday cake
Chill drinks
Prepare name stickers
Print participant list
Inform parents about clothing
Share the venue and route

Event

Set up the reception table
2 people
Set up the gift table
Hang decorations
2 people
Receive participants
2 people
Check attendance
Hand out name stickers
Guide participants to change
2 people
Lead the safety briefing
2 people
Guide the jumping round
3 people
Set out break drinks
2 people
Serve snacks
2 people
Refill drinks
Supervise during breaks
2 people
Cut the cake
2 people
Serve cake and ice cream
2 people
Accompany the birthday song
Collect and store gifts
Guide participant departures
2 people
Check for left-behind items

Aftercare

Collect waste
2 people
Clean tables and chairs
2 people
Wash dishes
2 people
Empty and clean coolers
Remove decorations
2 people
Pack up materials
2 people
Leave the venue tidy
2 people
Return borrowed items

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 3
Chairsqty 12
Tableclothsqty 3
Gift table
Waste binsqty 3

Sports equipment

Non-slip socksqty 24
Sports towelsqty 24
Wristbandsqty 24
Spare sportswearqty 4

Tableware

Reusable cupsqty 30
Reusable platesqty 30
Reusable cutleryqty 30
Cake knife
Serving plattersqty 5

Catering

Coolersqty 2
Thermos flasksqty 2
Water jugsqty 3
Groceries

Decorations

Balloonsqty 40
Balloon pump
Buntingqty 4
Table décorqty 4
Name stickersqty 30
Markersqty 6

Equipment

Bluetooth speaker
Charging cablesqty 2
Power stripqty 2
Extension cordsqty 2
Ice packsqty 8

Kitchen

Cutting boardsqty 2
Cake spatula
Kitchen knifeqty 2

Cleaning

Hand brush and dustpan
Bucketsqty 2
Cleaning clothsqty 8
Disinfectant wipesqty 2

Tips

Book the trampoline park before sending invitations, then check the package, session length, group rules and what the venue provides. Report the final participant count by the venue’s deadline, rather than waiting until the party week.
Set a firm RSVP deadline at least 10 days before the party. Use the responses to collect dietary requirements, participation permissions and each parent’s contact details in one list.
Send clothing and travel information with the invitation or reminder. Tell guests when to arrive, where the venue is, what to wear for jumping and whether non-slip socks are required.
Prepare the reception table before guests arrive, with the printed participant list, name stickers and markers ready. Keep a separate gift table so attendance checks and gift drop-offs do not block each other.
Chill drinks and collect the cake before setup starts, allowing at least 30 minutes for decorations and tables. Bring spare sportswear, towels and extra charging equipment if the venue does not supply them.

Frequently asked questions

How far in advance should I book a trampoline party?: Book as soon as you know the preferred date, especially for weekend sessions. Aim for at least 4 to 6 weeks ahead, then send invitations only after the package and group rules are confirmed.
When should I ask parents for permission and dietary information?: Request both with the invitation and set the RSVP deadline 10 days before the party. Review the final list 3 to 5 days beforehand and report the participant count by the park’s stated deadline.
What should children wear to a trampoline party?: Tell parents to choose comfortable sportswear and avoid loose items that could catch during jumping. Ask them to bring non-slip socks if the park does not include them, and arrive 15 minutes before the session for changing and check-in.
How early should I arrive at the trampoline park?: Arrive 30 to 45 minutes before the guests for reception and decoration setup. Ask children to arrive about 15 minutes before the jump session so attendance, name stickers and changing can be completed without cutting into jumping time.

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