What you need for a traffic safety tour

A traffic safety tour needs more than bikes and a route map. Prepare supplies for the start and finish area, clear route marking, volunteer coordination, first aid and basic bike repairs. Plan drinking water for the full group, plus spare tubes, pumps and repair kits for common problems on the road. This list also covers practical items that are often arranged too late, such as power access, reflective gear and weather protection.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 70
Bicycle racksqty 12
Buffet tablesqty 3

Tableware

Reusable drinking glassesqty 80
Reusable platesqty 80
Reusable cutleryqty 80
Coffee cupsqty 70
Serving boardsqty 6

Equipment

Portable sound system
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4
Bike pumpsqty 4
Tool setsqty 3
Mobile phonesqty 6
Traffic conesqty 30
Crowd control barriersqty 8
Route sign holdersqty 20
Walkie-talkiesqty 8

Lighting

LED lampsqty 8
String lightsqty 4

Sports equipment

Safety vestsqty 25
Bike helmetsqty 12
Spare inner tubesqty 12
Bike repair kitsqty 6
Bike locksqty 20
Route card holdersqty 12
Reflective armbandsqty 80
Water jugsqty 80

First aid

First aid kitsqty 2
Emergency blanketsqty 6
Cold packsqty 12
Hand sanitizerqty 4

Decorations

Route mapsqty 80
Information boardsqty 6
Tableclothsqty 8
Name stickersqty 100
Wristbandsqty 100
Duct tapeqty 6
Cable tiesqty 200
Markersqty 12

Kitchen

Thermos flasksqty 6
Coffee machinesqty 2
Kettlesqty 2
Serving spoonsqty 6
Cutting boardsqty 4
Bread knivesqty 4

Cleaning

Waste binsqty 8

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Honey - 2 jars
- Water - 120 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Sports drink - 80 bottles
- Lemons - 12 pieces
- Cucumbers - 8 pieces
- Carrots - 4 kilos
- Cherry tomatoes - 3 kilos
- Grapes - 4 kilos
- Apples - 80 pieces
- Bananas - 80 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Hummus - 8 tubs
- Salsa - 6 jars
- Mixed nuts - 4 kilos
- Mini wraps - 120 pieces
- Chicken breast slices - 2 kilos
- Cheese - 2 kilos
- Hummus wrap filling - 2 kilos
- Whole wheat bread - 12 loaves
- Butter - 1 kilo
- Vegetable soup - 15 liters
- Sandwiches - 80 pieces
- Herb butter - 8 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Cookies - 8 packs
- Brownies - 80 pieces
- Napkins - 300 pieces
- Paper towels - 8 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 2 bottles
- Cleaning spray - 3 bottles
- Sponges - 12 pieces
- Rubber gloves - 8 pairs

Tips

Plan at least one water jug or refill point for every 20 to 30 participants, and bring reusable drinking glasses so the supply can be used at both the start and finish.
Set aside one bike pump, one repair kit and several spare inner tubes for every 30 to 40 bikes. Check the tools before the tour rather than discovering missing parts at the start.
Use safety vests for traffic marshals and reflective armbands for participants or volunteers who will be near the route after dark. Keep the reflective equipment together for quick distribution.
Test the portable sound system, wireless microphones, extension cords and power strips at least one day before the briefing. If the starting location has no reliable power, prepare LED lamps instead of depending on string lights alone.
Prepare route signs, traffic cones and crowd control barriers before participants arrive. Pack them in route order and keep mobile phones charged so marshals can report hazards or a route change immediately.

Frequently asked questions

What supplies do I need for a traffic safety tour?: Bring route signs, traffic cones, crowd control barriers, safety vests and reflective armbands, along with water jugs, reusable glasses and basic bike repair equipment. For the meeting area, allow for tables, chairs, shelter and a sound system if you need to brief a large group.
How much water should I buy for a bike safety tour?: Plan roughly 500 to 750 millilitres per participant for a short tour, and more in warm weather. Provide at least one refill point for every 20 to 30 people and keep extra water at the finish area.
How many spare bike parts should I bring?: For every 30 to 40 bikes, bring at least one pump, one repair kit and several spare inner tubes. Add more tubes if the route is long, remote or likely to include rough road surfaces.
When should I prepare the route signs and safety equipment?: Check and pack all signs, cones, barriers, vests and lights at least one day before the tour. Put the equipment in route order and brief marshals before participants begin registering.

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