Toy Collection Shopping List

A toy collection needs more than boxes for donations. You will need clearly marked collection and sorting areas, enough storage for different toy types, and a simple setup for volunteers and visitors. Plan refreshments for the people working the event, plus printing and power supplies for registration and information. This shopping list helps you gather the practical items before collection day, so sorting and pickup can start without delays.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Folding tablesqty 8
Chairsqty 20
Coat racksqty 2
Transport trolleyqty 2

Storage

Plastic containersqty 20
Cardboard boxesqty 60
Sturdy storage bagsqty 40
Palletsqty 4
Roll containersqty 4

Equipment

Laptopqty 2
Printer
Extension cordsqty 4
Power stripsqty 4
Handheld scannersqty 2
Coolersqty 3

Tableware

Mugsqty 30
Glassesqty 30
Platesqty 30
Cutlery setsqty 30
Pitcherqty 3

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving traysqty 4
Kitchen knivesqty 2

Decorations

Welcome sign
Information boardsqty 6
Buntingqty 4
Tableclothsqty 8

Lighting

LED lampsqty 4

Cleaning

Bucketsqty 3
Mopsqty 3
Dustpan and brushqty 2

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Coffee creamer - 2 packs
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Mini cookies - 5 packs
- Muesli bars - 3 boxes
- Apples - 5 kilo
- Bananas - 3 kilos
- Grapes - 2 kilos
- Cucumber - 4 pieces
- Cherry tomatoes - 4 trays
- Carrots - 3 bags
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Crackers - 5 packs
- Cheese slices - 2 packs
- Napkins - 6 packs
- Paper cups - 100 pieces
- Paper Plates - 100 pieces
- Stirrers - 100 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 3 bottles
- Hand sanitizer - 4 bottles
- Trash bags - 4 rolls
- All-purpose cleaner - 3 bottles
- Dish soap - 2 bottles
- Sponges - 10 pieces
- Rubber gloves - 20 pairs
- Paper towels - 4 packs
- Labels - 500 pieces
- A4 paper - 2 packs
- Ballpoint pens - 20 pieces
- Waterproof markers - 12 pieces
- Tape - 6 rolls
- Shipping labels - 100 pieces
- Rope - 2 rolls

Tips

Prepare at least one clearly labelled collection bin for each donation category, with spare cardboard boxes or sturdy storage bags for overflow. Keep labels large enough to read from several metres away.
For a volunteer team of 10, provide at least 10 chairs, several tables for registration and sorting, and one transport trolley so full containers do not need to be carried by hand.
Bring a printer, extension cords and power strips for visitor information, donation criteria and registration. Print the criteria before the event and keep extra copies at the collection point.
Allow two to three drinks per volunteer during the first hour, then about one drink per person per hour. A coffee maker, kettles, thermos flasks, mugs and glasses make serving faster during busy periods.
Check storage and transport capacity before shopping: roll containers, pallets, plastic containers and sturdy bags must fit the planned vehicle and the route to the charity pickup point.

Frequently asked questions

What do I need for a toy collection event?: Bring labelled collection bins, cardboard boxes or sturdy storage bags, sorting tables, chairs, a transport trolley and clear information signs. You will also need printing and power supplies, plus coffee, tea and drinking vessels for volunteers.
How many boxes do I need for a toy donation drive?: Start with at least one box or container per donation category, then add 25% spare capacity for unexpected volume. Use sturdier containers or bags for heavier items and label everything before doors open.
How much coffee and water should I buy for toy collection volunteers?: Plan two to three drinks per volunteer in the first hour and one drink per volunteer per hour after that. For 10 volunteers working three hours, allow roughly 40 drinks in total, including coffee, tea and water.
When should I prepare the toy collection supplies?: Buy or gather storage, signs, tableware and equipment at least 3 to 5 days before the event. Print donation criteria and visitor information no later than the day before, and check the room, keys and power on setup day.

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