Tennis training checklist from registration to wrap-up

A tennis training session runs smoothly when court time, group sizes and equipment are settled before participants arrive. This checklist takes you from invitations and registrations through court setup, safety instructions and refreshments. It also covers details that are easy to leave too late, such as access keys, dietary requirements, weather checks and lighting. Use it to give trainers clear groups, prepare the reception point and keep the session moving from arrival to the final clean-up.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Collect dietary requirements
Reserve tennis courts
Confirm trainer and supervisors
Divide the training groups
Develop training program
Send practical information
Check the weather forecast
Do the shopping
2 people
Check tennis balls and rackets
2 people
Arrange keys and access
Print participant list
Chill drinks
2 people
Prepare sandwiches and fruit
2 people
Set up tables and chairs
3 people
Set up the reception table
Set out sports equipment
3 people
Check tennis courts
2 people
Test the lighting and sound system
2 people
Prepare safety equipment

Event

Receive participants
2 people
Register attendance
Inform training groups
2 people
Give safety instructions
Lead the warm-up
2 people
Coach tennis training
4 people
Distribute water and fruit
2 people
Refill drinks
Lead second training block
4 people
Serve sandwiches and snacks
3 people
Serve coffee and tea
Guide the final training round
4 people
Restock drinks and snacks
Give closing remarks and thanks

Aftercare

Gather sports equipment
3 people
Clear tables and chairs
3 people
Collect waste
2 people
Wash tableware and equipment
2 people
Clean the cafeteria and changing rooms
2 people
Leave tennis courts tidy
2 people
Return borrowed items
Handle lost and found
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 30
Tableclothsqty 6

Sports equipment

Tennis racketsqty 8
Tennis ballsqty 72
Training conesqty 40
Agility laddersqty 2
Skipping ropesqty 12
Training bibsqty 24
Scoreboardsqty 6
Ball basketsqty 6
Tennis bagqty 2

Tableware

Reusable drinking cupsqty 40
Platesqty 30
Cutlery setsqty 30
Coffee cupsqty 30
Serving plattersqty 6

Kitchen

Coolersqty 3
Thermos flasksqty 3
Cutting boardsqty 2
Bread knivesqty 2
Serving tongsqty 4
Corkscrewsqty 2

Equipment

Portable speaker
Microphone
Extension cordsqty 3

Lighting

Outdoor lightsqty 4

Cleaning

Waste binsqty 4
Broom and dustpanqty 2
Mop set
First aid kit

Catering

Groceries

Tips

Close registrations early enough to divide players into training groups and send practical information before the session. Include the arrival time, court location, what to bring and who to contact on the day.
Confirm the trainer, supervisors and court booking several days in advance. Recheck access keys and court availability on the day, especially if the session uses more than one court.
Count rackets, tennis balls and training aids before setup, then place equipment by court or training group. Check balls for damage and keep spare balls in ball baskets rather than searching for them during drills.
Prepare sandwiches, fruit and chilled drinks before participants arrive, including a separate plan for recorded dietary requirements. Allow enough reusable cups, plates and serving utensils so refreshments do not interrupt the training schedule.
Check the forecast and lighting before the session starts. Set out safety equipment, test the portable speaker or microphone if used, and keep a clear route around tables, chairs, cables and the courts.

Frequently asked questions

How far in advance should I organise a tennis training session?: Reserve the tennis courts and confirm the trainer at least 2 to 4 weeks ahead. Send invitations early enough to close registrations and divide groups before practical information goes out.
How many tennis balls do I need for a training session?: Plan on roughly 3 to 6 balls per player for drills, depending on the exercises and whether players share baskets. Add a spare supply and check every ball before participants arrive.
When should I check the weather for outdoor tennis training?: Check the forecast 24 hours before the session and again on the morning itself. Use the second check to confirm court conditions, lighting and any changes you need to communicate.
What should happen when participants arrive at tennis training?: Have the reception table ready 15 to 30 minutes before the advertised start time. Register attendance, direct players to their groups and give safety instructions before anyone begins on court.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.