What to Buy for a Team Weekend

A team weekend needs more than food and drinks. You will also need enough tableware for shared meals, coolers and serving equipment, practical kitchen items, and materials for activities. Use the plan’s shopping list to prepare the accommodation, welcome table, barbecue and group games without last-minute trips to the store. Confirm the final headcount and dietary requirements before buying, then add a small buffer for broken, spilled or forgotten items.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Bar stoolsqty 4
Tableclothqty 6

Tableware

Platesqty 24
Bowlsqty 24
Glassesqty 30
Coffee cupsqty 24
Knivesqty 24
Forksqty 24
Spoonsqty 24
Serving spoonsqty 8

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Mixing bowlsqty 4
Small bowlsqty 8
Storage binsqty 8

Equipment

Barbecueqty 2
Coolersqty 4
Bluetooth speakersqty 2
Extension cordsqty 3
Power banksqty 4
Thermos flasksqty 3

Sports equipment

Footballsqty 2
Frisbeesqty 3
Tug of war rope
Conesqty 12
Game cardsqty 4

Decorations

Buntingqty 4
Balloonsqty 40
Name badgesqty 24

Lighting

String lightsqty 3
LED lanternsqty 4

Cleaning

Waste binsqty 4
Bucketsqty 2
Spongesqty 6
Cleaning clothsqty 8

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Water - 24 bottles
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Tonic - 2 bottles
- Beer - 48 cans
- Alcohol-free beer - 12 bottles
- White wine - 4 bottles
- Red wine - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Bread - 8 loaves
- Pistolets - 30 pieces
- Croissants - 24 pieces
- Butter - 4 packets
- Young matured cheese - 1.5 kilos
- Back ham - 1 kilo
- Vegetarian spreads - 6 tubs
- Eggs - 30 pieces
- Bacon - 1 kilo
- Yogurt - 4 liters
- Muesli - 2 packs
- Strawberry jam - 2 jars
- Peanut butter - 2 jars
- Chicken skewers - 2 kilo
- Hamburgers - 24 pieces
- Sausages - 24 pieces
- Vegetarian burgers - 12 pieces
- Hamburger buns - 30 pieces
- Garlic sauce - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Barbecue sauce - 2 bottles
- Mustard - 1 bottle
- Mixed salad - 2 kilos
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Bell peppers - 12 pieces
- Corn cobs - 24 pieces
- Potato salad - 3 kilos
- Baguettes - 8 pieces
- Herb butter - 8 tubs
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Party nuts - 3 bags
- Grapes - 2 kilos
- Apples - 24 pieces
- Watermelons - 2 pieces
- Ice - 8 kilo
- Marshmallows - 4 bags
- Cookies - 4 packs
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 30 pieces
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Barbecue charcoal - 3 bags
- Firelighters - 2 boxes
- Paper towel holders - 2 pieces

Tips

Plan tableware for the largest meal, not the average one: have at least one plate, bowl, glass, cup, knife, fork and spoon per person, plus 10% extra.
For drinks, estimate two to three drinks per person for the first hour and one to two for each following hour. Chill the first batch before arrival and keep the rest in coolers.
Buy or bring enough kitchen equipment for group cooking: allow one large serving spoon per dish, at least two cutting boards, and separate storage bins for leftovers and dry supplies.
Check the activity plan before shopping for sports equipment. Count the teams and playing areas, then pack spare game cards, cones and power banks so one missing item does not stop an activity.
Pack practical arrival items separately from the main shopping: the program, route and addresses, room assignments, extension cords and charged Bluetooth speakers should be ready before participants arrive.

Frequently asked questions

How much food and drink do I need for a team weekend?: Base quantities on the confirmed participant list and count every planned meal. For drinks, allow two to three per person during the first hour and one to two per person per additional hour, then add about 10% extra.
How many plates, glasses and cups should I buy?: Provide one complete place setting per person for the largest meal, plus 10% spare. For a group of 20, that means at least 22 plates, glasses, cups, knives, forks and spoons.
What should I buy for a team weekend barbecue?: Prepare the barbecue, serving spoons, cutting boards, kitchen knives, mixing bowls, storage bins, plates and drinks. Finish the shopping at least 24 hours before the barbecue so meat, vegetables and drinks can be chilled in time.
When should I prepare the team weekend shopping list?: Make the first list when registrations close and dietary requirements are collected, usually 7 to 10 days before the weekend. Check it again 24 hours before departure against the final participant count and the weather forecast.

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