What you need for a taster lesson day

A taster lesson day needs more than sports equipment. You also need a working reception desk, clear participant information, refreshments and supplies that can handle several sessions in different halls. Check the venue’s existing stock before buying anything, especially balls, mats, nets and cones. Use the final registration numbers to decide how many cups, plates, drinks and catering portions to prepare, then shop at least one day before the event.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 80
Tablesqty 10
Clothes racksqty 2
Tableclothqty 6

Sports equipment

Exercise matsqty 20
Training ballsqty 20
Conesqty 40
Hoopsqty 12
Skipping ropesqty 12
Training bibsqty 30
Resistance bandsqty 15
Mini goalsqty 4
Tennis netsqty 2
Volleyballsqty 8
Basketballsqty 8
Badminton setsqty 6
Shuttlesqty 12

Equipment

Stopwatchesqty 6
Bluetooth speakerqty 2
Extension cordsqty 3
Power stripsqty 3

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Coffee potsqty 3

Kitchen

Coolersqty 4
Serving traysqty 6
Water jugsqty 6
Cutting boardsqty 3
Bread knivesqty 3

Decorations

Balloonsqty 100
Buntingqty 6
Name badge holdersqty 80
Information boardsqty 8

Lighting

LED string lightsqty 4

Cleaning

Bucketsqty 3
Mopsqty 3
Broom setsqty 3
Waste binsqty 6

Safety

First aid kitsqty 2
Ice packqty 6
Non-slip matsqty 6

Catering

Groceries
- Coffee - 4 packs
- Tea - 3 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 1 kilo
- Mints - 1 box
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 4 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Muesli bars - 80 pieces
- Rice cakes - 6 packs
- Mini wraps - 100 pieces
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 2 kilos
- Turkey breast - 1,5 kilo
- Cucumber - 8 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 3 kilos
- Herb cream cheese - 4 tubs
- Gluten-free crackers - 4 packs
- Vegan spread - 4 packs
- Cookies - 6 packs
- Lemons - 8 pieces
- Ice cubes - 8 bags
- Napkins - 400 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Hand soap - 4 bottles
- Hand sanitizer gel - 4 bottles
- Dish soap - 2 bottles
- Cleaning spray - 3 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces
- Disposable gloves - 2 boxes
- Paper towels - 6 packs

Tips

Plan one registration pack per participant: include a name label, the printed participant list or session information, and any consent paperwork that must be completed on arrival.
For refreshments, prepare at least two reusable cups per participant if people will stay for several sessions. Allow one plate and one cutlery set per catering portion, plus about 10% extra for replacements.
Check each hall before shopping for sports equipment. A session may need one ball or racket set per small group, while cones, bibs and stopwatches are shared between coaches.
Bring enough power access for the reception desk and speaker: count every device, then add at least one spare socket through an extension cord or power strip. Keep cables away from entrances and changing-room routes.
Pack serving equipment separately from sports gear. Water jugs, coolers, trays, cutting boards and bread knives are easy to forget when shopping is split between the venue setup and catering collection.

Frequently asked questions

What should I buy for a taster lesson day?: Plan for four groups of supplies: sports equipment for the sessions, reception materials, catering and serving items, and venue setup supplies. Use the registration total to calculate cups, plates and food, then check the halls’ existing equipment before buying duplicates.
How many cups and plates do I need per participant?: Allow two reusable cups per participant for a half-day event and one plate and one cutlery set per catering portion. Add around 10% extra so you are covered for dropped, misplaced or dirty items.
When should I shop for a taster lesson day?: Buy non-perishable supplies at least one day before the event. Collect or chill catering items on the day, and check sports equipment, power supplies and serving items during venue setup before participants arrive.
How much sports equipment is needed for taster sessions?: The quantity depends on the number of halls, sessions and groups, but avoid planning around a single shared item. Aim for one main ball, racket set or activity station per small group, with shared cones, bibs and stopwatches available to each coach.

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