What you need for a tablet workshop

A tablet workshop needs more than tablets and a Wi-Fi connection. Plan one working tablet, charger access, printed practice materials, and a clear way to show instructions to each participant. Check accessibility needs before shopping: headphones and magnifying glasses may be needed, and some attendees may need adapted tablet settings. This list also covers the coffee station and serving supplies, so you are not buying cups or cooling equipment at the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 24
Tableclothqty 4

Equipment

Tabletsqty 15
Tablet chargersqty 15
Extension cordsqty 4
Power stripsqty 4
Wi-Fi router
Laptop
Projector
Projection screen
HDMI cable
Mouse
Keyboard
Speaker
Power banksqty 4
Magnifying glassesqty 6
Headphonesqty 6

Tableware

Coffee cupsqty 24
Drinking glassesqty 24
Platesqty 24
Cutlery setsqty 24
Serving spoonsqty 4

Kitchen

Thermos flasksqty 3
Water jugsqty 3
Coolersqty 2
Serving traysqty 3

Paperwork

Printed manualsqty 24
Practice sheetsqty 24
Name badgesqty 24
Ballpoint pensqty 24
Notepadsqty 24
Attendance listsqty 2

Cleaning

Disinfecting wipesqty 3
Cleaning sprayqty 2
Trash binsqty 3

Catering

Groceries
- Coffee - 3 packs
- Tea - 3 boxes
- Decaf coffee - 1 pack
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Sugar - 1 kilo
- Mints - 1 box
- Stirrers - 100 pieces
- Still water - 12 bottles
- Carbonated water - 6 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Biscuit - 4 packs
- Wholegrain crackers - 4 packs
- Butter - 500 grams
- Hummus - 4 tubs
- Young cheese - 1,5 kilo
- Turkey breast - 1 kilo
- Egg-free salad spread - 4 tubs
- Whole grain bread - 8 loaves
- Gluten-free bread - 2 loaves
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Apples - 30 pieces
- Bananas - 20 pieces
- Grapes - 3 kilos
- Paper napkins - 3 packs
- Disposable teaspoons - 50 pieces
- Cling film - 1 roll
- Aluminum foil - 1 roll
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Hand soap - 2 bottles

Tips

Allow one tablet and one charger connection per participant, then add at least 10% spare charging capacity if the group is larger than 10 people. Keep power strips and extension cords available where participants will actually sit.
Print one manual and one set of practice sheets per participant, plus 10% extra copies for late registrations, damaged pages, or notes. Prepare name badges before people arrive so registration does not delay the workshop.
Bring a power bank for roughly every five participants when the workshop runs for several hours. Charge every tablet beforehand and keep spare chargers together rather than distributing all of them at setup.
Test the projector, laptop, HDMI cable, mouse, keyboard, speaker, and projection screen as one complete setup at least 24 hours in advance. A cable that works with the laptop but not the projector is a common last-minute problem.
For a coffee station, provide one cup and one glass per participant, with a small reserve of about 10%. Use thermos flasks for hot drinks, water jugs for the room, and coolers for chilled products so refreshments remain ready during the session.

Frequently asked questions

What do I need for a tablet workshop?: You need tablets, chargers, power strips, extension cords, and reliable Wi-Fi equipment. Add printed manuals and practice sheets, a projector setup, accessibility aids such as headphones or magnifying glasses, and coffee and water serving supplies.
How many tablets should I bring to a workshop?: Bring one working tablet per registered participant and prepare at least 10% extra devices when possible. For 20 participants, that means 22 tablets, each tested and charged before the workshop.
How many printed handouts do I need for a tablet class?: Print one manual and one practice-sheet set per participant, plus 10% extra. For 20 participants, prepare at least 22 copies of each item to cover late arrivals and damaged pages.
When should tablets and workshop equipment be tested?: Test tablets, chargers, Wi-Fi, accessibility settings, and presentation equipment at least 24 hours before the workshop. Charge the tablets again on the day itself if the devices were stored overnight.

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