What to bring for a Sustainable Architecture Walk

A Sustainable Architecture Walk needs more than refreshments for the welcome table. You will be moving between venues, checking an accessible route, guiding participants and keeping information visible at each stop. This shopping list covers the practical supplies for registration, drinks, snacks, signage, communication and safety. Plan quantities around your participant count, then add a small reserve for late registrations, spilled drinks and materials that get damaged outdoors.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 50
Tableclothsqty 6

Tableware

Reusable cupsqty 70
Reusable platesqty 70
Reusable cutleryqty 70

Kitchen

Thermos flasksqty 6
Pouring jugsqty 4
Cutting boardsqty 3
Knivesqty 6
Serving plattersqty 8
Serving spoonsqty 8

Equipment

Kettlesqty 2
Coolersqty 4
Power banksqty 4
Portable megaphonesqty 2
Mobile phonesqty 4
Camerasqty 2

Lighting

LED lanternsqty 8
Extension cordsqty 4

Decorations

Directional signsqty 20
Info panelsqty 8
Information leafletsqty 70
Name stickersqty 70
Markersqty 12
Adhesive tapeqty 6
Clipboardsqty 6
Pensqty 30

Sports equipment

Reflective vestsqty 8

Safety

First aid kit
Flashlightsqty 6

Cleaning

Reusable cleaning clothsqty 12
Waste binsqty 6
Hand soap dispensersqty 3

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Still water - 8 bottles
- Sparkling water - 8 bottles
- Apple juice - 6 liters
- Grape juice - 4 liters
- Cola - 4 liters
- Cola Zero - 4 liters
- Lemonade - 4 liters
- Non-alcoholic beer - 24 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Wholemeal baguettes - 8 pieces
- Whole grain crackers - 6 packs
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Young cheese - 1,5 kilo
- Grilled vegetables - 2 kilos
- Olives - 1 kilo
- Cherry tomatoes - 2 kilos
- Cucumbers - 8 pieces
- Carrots - 2 kilo
- Grapes - 3 kilos
- Apples - 50 pieces
- Unsalted nuts - 1 kilo
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Olive oil - 1 liter
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Paper napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Compostable bags - 20 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 3 bottles
- Hand sanitizer - 4 bottles
- Bandages - 2 boxes

Tips

Bring reusable cups, plates and cutlery for the full registered group, plus around 10% extra. That gives you a buffer without relying on disposable tableware.
Plan two to three drinks per person for the first hour, then add one drink per person for each additional hour. Use coolers for cold drinks and thermos flasks or kettles for coffee and tea.
Prepare route signs and information panels before the walk, and pack extra kleefband, stiften and pens. Outdoor signs often need replacing or securing again after the route check.
Pack one clipboard, pen and name sticker for each registration or information point, with a few spares. Keep the printed participant list protected from rain rather than loose on the welcome table.
Charge mobile phones, power banks and camera batteries the day before. If the route may run into low light, bring LED lanterns, reflective vests and an EHBO-kit instead of arranging them on the morning itself.

Frequently asked questions

What drinks do I need for a Sustainable Architecture Walk?: Allow two to three drinks per person for the first hour, then one extra drink per person for every additional hour. Include water alongside coffee and tea, and chill cold drinks before participants arrive.
How many reusable cups and plates should I buy?: Use the final registration count as your base and provide at least 10% extra cups, plates and cutlery. For 40 participants, that means preparing 44 of each item.
What should I bring for route signs and information points?: Bring directional signs, information panels, folders, clipboards, pens and name stickers for every planned point on the route. Add extra tape and markers, and pack at least two spare signs in case one is lost or damaged.
When should I charge phones and power banks for the walk?: Charge all phones, power banks and camera batteries the day before, then check them again at least two hours before departure. This leaves time to replace a faulty cable or move equipment to another bag.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.