What you need for a sunrise walk

A sunrise walk needs more than coffee and a planned route. Before participants arrive, you need a clear registration point, visible route markers, lighting for low visibility and a safe rest stop with drinks and breakfast. This shopping list covers the practical supplies for preparing, guiding and closing the walk. Use your registration numbers to calculate quantities, then add a small reserve for unexpected guests, spills and delays.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Folding benchesqty 6
Registration desk
Tableclothsqty 4

Tableware

Reusable cupsqty 40
Breakfast platesqty 40
Knivesqty 40
Forksqty 40
Serving spoonsqty 6

Equipment

Thermos flasksqty 6
Coolersqty 3
Water dispensersqty 2
Power banksqty 4
Mobile phonesqty 3

Lighting

Headlampsqty 12
LED lanternsqty 6

Safety

First aid kitsqty 2
Reflective vestsqty 6
Emergency blanketsqty 4

Route signage

Directional signsqty 12
Conesqty 8
Ropeqty 50

Communication

Route mapsqty 35
Clipboardsqty 3
Ballpoint pensqty 10

Kitchen

Cutting boardsqty 3
Bread knivesqty 3
Serving plattersqty 8

Cleaning

Washing-up tubsqty 2
Cleaning clothsqty 8
Hand soap dispensersqty 2

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 2 liter
- Sugar - 1 kilo
- Mints - 1 box
- Coffee creamer - 2 packs
- Spa Blauw - 30 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Croissants - 40 pieces
- Whole wheat bread - 5 loaves
- White bread - 3 loaves
- Gluten-free bread - 2 loaves
- Butter - 500 grams
- Young cheese - 1,5 kilo
- Aged cheese - 1 kilo
- Shoulder ham - 1 kilo
- Chicken breast slices - 750 grams
- Hummus - 1 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Chocolate sprinkles - 2 packs
- Cucumbers - 5 pieces
- Cherry tomatoes - 1 kilo
- Apples - 35 pieces
- Bananas - 35 pieces
- Grapes - 3 kilos
- Muesli bars - 40 pieces
- Paper napkins - 100 pieces
- Paper towels - 4 rolls
- Garbage bags - 20 pieces
- Dish soap - 1 bottle
- Hand sanitizer - 2 bottles

Tips

Plan at least 2 reusable cups per participant if you will serve both hot drinks and water. Bring extra cups for the rest stop, where people may refill after walking.
Prepare 2 to 3 drinks per person for the first hour, including water, coffee and tea. Use coolers for chilled drinks and thermos flasks for hot drinks; chill everything the day before.
Use one headlamp or LED lantern at each dark section, turn, registration point and rest area. Test all lights and charge power banks before the evening before the walk.
Pack route signs, cones and rope in separate bundles for each section of the route. Bring one printed route map on a clipboard for every person guiding or checking the walk.
Set aside one first aid kit, reflective vest and emergency blanket for the registration point, plus a charged mobile phone. Keep the safety equipment accessible rather than packed under breakfast supplies.

Frequently asked questions

How much water do I need for a sunrise walk?: Plan at least 0.5 litres of water per participant for the walk, plus extra for the rest stop. Add roughly 10% more if the route is long, the weather is warm or refill access is limited.
How many cups and plates do I need for a sunrise walk?: Count one breakfast plate and one set of cutlery per participant, then add 10% spare tableware. Plan 2 reusable cups per person when you serve both hot drinks and water.
When should I buy supplies for a sunrise walk?: Buy dry goods, route signage and safety supplies at least 3 days beforehand. Buy or collect fresh breakfast items and chilled drinks the day before, so the final morning is limited to setup and preparation.
How many lights are needed for a sunrise walk?: Use at least one headlamp or LED lantern at every dark turn, crossing, registration point and rest area. Check the route after sunset and add one spare light for every 5 planned lights.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.