What you need for a student walk

A student walk needs more than snacks and water. You will need supplies for registration, route marking, refreshment stations, food service and keeping people connected along the way. Plan reusable cups, coolers and thermos flasks for drinks, plus arrows and cones to make the route clear. Pack power banks, flashlights and a first aid kit before the day starts, because these are easy to overlook until someone needs them.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 45
Buffet tablesqty 2
Tableclothsqty 6

Tableware

Reusable cupsqty 60
Reusable platesqty 50
Reusable cutleryqty 50
Pitcherqty 4
Serving spoonsqty 6

Kitchen

Cutting boardsqty 3
Chef’s knives and bread knivesqty 6
Serving plattersqty 8
Coolersqty 4

Equipment

Portable speaker
Microphone
Extension cordsqty 3
Power stripsqty 3
Power banksqty 4

Sports equipment

Route arrowsqty 20
Conesqty 12
Frisbeesqty 4
Ballqty 2
Skipping ropesqty 3

Lighting

String lightsqty 3
LED lanternsqty 6
Flashlightsqty 6

Decorations

Buntingqty 4
Balloonsqty 40
Name stickersqty 60

Catering

Thermos flasksqty 4
Water dispensersqty 2
Picnic blanketsqty 8
Groceries
- Whole wheat baguettes - 10 pieces
- White baguettes - 6 pieces
- Wholegrain bread rolls - 50 pieces
- Hummus - 2 kilograms
- Cream cheese - 1 kilogram
- Young cheese - 2 kilograms
- Cooked ham - 1 kilogram
- Smoked chicken breast - 1 kilogram
- Egg salad - 1 kilogram
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 500 grams
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 12 pieces
- Arugula - 6 bags
- Carrots - 3 kilogram
- Celery - 4 heads
- Grapes - 4 kilograms
- Apples - 50 pieces
- Bananas - 40 pieces
- Oranges - 30 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 4 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Muesli bars - 60 pieces
- Cookies - 6 packs
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 8 bottles
- Sparkling water - 4 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Sugar - 1 kilogram
- Lemons - 12 pieces
- Ice cubes - 10 kilograms
- Paper napkins - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Parchment paper - 1 roll
- Trash bags - 40 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Bandages - 2 boxes
- Disinfectant - 2 bottles

Cleaning

Waste binsqty 4
Cleaning bucketsqty 2
Broom and dustpanqty 2
Mop setsqty 2

Tips

Plan drinks by hour: allow two to three drinks per person for the first hour, then about one drink per person for each additional hour. Chill them in coolers before participants arrive and keep extra water at the stations.
Prepare one registration set for every 25 to 30 participants, including name stickers, wristbands or numbers, pens and the final participant list. Put these on the reception table at least 30 minutes before opening.
Mark the route at every turn and crossing with route arrows and cones. Bring spare markers and place them in a support vehicle or with a route marshal in case signs are moved or damaged.
Pack serving supplies together instead of leaving them at the venue: reusable cups, plates, cutlery, serving spoons, cutting boards, knives and serving platters. Add tablecloths so the buffet and reception tables are ready without a last-minute shopping trip.
Test the portable speaker, microphone, extension cords and power strips before participants arrive. Charge power banks and keep flashlights or LED lanterns available if the walk or setup continues after daylight.

Frequently asked questions

How many drinks do I need for a student walk?: Allow two to three drinks per person for the first hour, then one drink per person for every additional hour. Add extra water for warm weather and for the refreshment stations along the route.
What should I buy for student walk registration?: Prepare name stickers, wristbands or participant numbers, pens and a printed final list. Set everything out at least 30 minutes before registration opens so the queue can move quickly.
How many route markers do I need for a student walk?: Use one route arrow at every turn, junction and crossing, with cones where walkers could take a wrong path. Count the route in advance and bring spare arrows and cones for roughly 10% of the marked points.
When should I chill drinks for a student walk?: Put drinks in coolers at least 4 hours before the start, or the night before if the quantities are large. Keep a separate reserve so the water stations can be refilled without emptying the reception supply.

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