Street party shopping list

A street party needs more than food and drinks. You will also need reusable tableware, coolers, seating, shelter and equipment for serving and cooking outdoors. Plan quantities from your final guest list, then add a small margin for breakages, spills and unexpected visitors. Check dietary requirements before shopping, chill drinks in stages, and make sure gas, power and sound equipment are ready before the street fills up.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Beer tablesqty 4
Chairsqty 70
Bar stoolsqty 6
Buffet tablesqty 3
Changing Room Screen

Tableware

Reusable platesqty 80
Reusable bowlsqty 30
Reusable drinking glassesqty 100
Wine glassesqty 40
Coffee cupsqty 40
Forksqty 80
Knivesqty 80
Spoonsqty 80
Serving spoonsqty 12
Scissorsqty 3

Decorations

Buntingqty 8
Balloon archesqty 2
Balloonsqty 100
Tableclothsqty 8
Napkin holdersqty 8
Menu boardsqty 4
Sidewalk chalkqty 12
Plantersqty 6

Equipment

Barbecueqty 2
Gas cylindersqty 2
Coolersqty 4
Party speakersqty 2
Mixer
Microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Thermos flasksqty 4
Coffee machinesqty 2

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Serving plattersqty 12
Serving tongsqty 8
Aluminum traysqty 20
Storage boxesqty 12
Ice packsqty 20
Oven mittsqty 4
Meat Tongsqty 4
Meat thermometersqty 2
Bread knivesqty 3

Cleaning

Waste binsqty 6
Broomsqty 3
Tin bucketsqty 4
Mopsqty 3
Handwash sinksqty 2
Reusable cleaning clothsqty 20

Lighting

String lightsqty 6
Rechargeable lampsqty 8

Sports equipment

Footballsqty 2
Kubb set
Frisbeesqty 4
Skipping ropesqty 4
Ring toss set

Catering

Groceries
- Hamburgers - 70 pieces
- Chicken skewers - 60 pieces
- Vegetarian burgers - 15 pieces
- Vegetarian skewers - 15 pieces
- Hamburger buns - 80 pieces
- Baguettes - 10 pieces
- Herb butter - 1 kilogram
- Iceberg lettuce - 8 heads
- Tomatoes - 5 kilograms
- Cucumbers - 4 kilogram
- Red onions - 2 kilograms
- Peppers - 3 kilograms
- Courgettes - 3 kilograms
- Mushrooms - 2 kilogram
- Corn cobs - 30 pieces
- Potato salad - 4 kilogram
- Pasta salad - 4 kilograms
- Raw vegetable salad - 3 kilograms
- Hummus - 1.5 kilograms
- Olives - 1 kilogram
- Feta - 1 kilogram
- Grated cheese - 1,5 kilograms
- Pickles - 3 jars
- Fried onions - 4 bags
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Barbecue sauce - 3 bottles
- Garlic sauce - 3 bottles
- Chili sauce - 2 bottles
- Olive oil - 2 bottles
- Sunflower oil - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Italian herbs - 1 jar
- Satay seasoning - 1 jar
- Potato seasoning - 1 jar
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Peanuts - 2 kilograms
- Apples - 5 kilograms
- Bananas - 4 kilogram
- Grapes - 3 kilograms
- Watermelons - 3 pieces
- Cookies - 6 packs
- Brownies - 50 pieces
- Ice pops - 80 pieces
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Lemonade - 6 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Fruit juice - 8 packs
- Alcohol-free beer - 3 cases
- Beer - 5 crates
- Rosé - 8 bottles
- Red wine - 6 bottles
- White wine - 8 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 4 liters
- Lemons - 2 kilograms
- Mint - 6 bunches
- Ice cubes - 20 kilograms
- Barbecue charcoal - 4 bags
- Firelighters - 2 boxes
- Aluminum foil - 4 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Hand soap - 4 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 5 rolls
- Freezer bags - 2 boxes

Tips

Plan roughly two to three drinks per person for the first hour, then one drink per person per hour. Keep chilled drinks in several coolers so guests are not queuing at one point.
Count one reusable plate, bowl, drinking glass, fork, knife and spoon per guest, then add 10% extra. Serving spoons and spare napkins are easy to overlook when buying tableware.
Allow about 60 centimetres of table space per seated guest. Check the final guest list before confirming foldable tables, beer tables, chairs and buffet tables.
For an outdoor barbecue, match the gas supply to the barbecue and keep at least one spare gas cylinder available. Buy fuel before the event rather than relying on a last-minute shop run.
Set aside weather protection before decorating: party tents, tablecloths and a changing-room screen may be needed even on a dry day. Keep bunting, balloons and chalk ready for setup rather than mixing them into the food boxes.

Frequently asked questions

What should I buy for a street party?: Start with food, drinks, barbecue supplies, reusable plates, bowls, glasses and cutlery. Add coolers, tables, chairs, party tents, serving utensils, decorations and sound equipment according to the guest list and programme.
How many drinks do I need for a street party?: Budget two to three drinks per person during the first hour and one drink per person for each following hour. Buy both alcoholic and non-alcoholic options, and keep enough chilled capacity for at least the first serving round.
How much tableware do I need for a street party?: Plan one plate, bowl, drinking glass, fork, knife and spoon per guest, plus 10% extra. For 50 guests, that means at least 55 of each item that everyone will use.
When should I buy supplies for a street party?: Buy non-perishable items, decorations and disposable backup supplies at least one week ahead. Buy fresh food one to two days before the party, and chill drinks in batches during the 24 hours before it starts.

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