Street Food Festival Shopping List

A street food festival needs more than food stalls and tables. Plan the items that keep ingredients chilled, food hot, payments moving and the site safe after dark. Count tableware by expected visitors, then add a reserve for busy periods and replacements. Buy fresh products as late as possible, store them chilled, and check power connections before suppliers arrive. This list gives you a practical base for the equipment and consumables around the stalls.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Beer tablesqty 12
Foldable tablesqty 10
Folding chairsqty 80
High tablesqty 12
Tableclothsqty 22
Market tablesqty 10

Equipment

Coolersqty 8
Electric Coolersqty 4
Food warmersqty 8
Hot platesqty 6
Extension cordsqty 12
Power stripsqty 8
Cable reelsqty 6
Cable matsqty 12
Payment terminalsqty 6
Mobile phonesqty 4
Walkie-talkiesqty 8

Lighting

String lightsqty 10
Work lightsqty 6
Batteriesqty 24

Tableware

Reusable platesqty 250
Reusable bowlsqty 150
Reusable cupsqty 400
Coffee cupsqty 100
Knivesqty 250
Forksqty 250
Spoonsqty 200
Serving spoonsqty 20
Pliersqty 20

Kitchen

Cutting boardsqty 12
Chef's knivesqty 12
Mixing bowlsqty 12
Measuring cupsqty 6
Serving plattersqty 24
Aluminum baking traysqty 20
Aluminum foilqty 6
Cling filmqty 6
Food containersqty 30
Ice packsqty 30
Kitchen scalesqty 4
Thermometersqty 6
Kitchen glovesqty 30
Apronsqty 30
Hair netsqty 50
Disposable glovesqty 1000
Jerry cansqty 8
Water stationsqty 4

Cleaning

Waste binsqty 16
Waste binsqty 6
Hand broomsqty 6
Dustpansqty 4
Mopsqty 6
Bucketsqty 8
Cleaning glovesqty 12
Hand soap dispensersqty 8
Handwash sinksqty 4
Sanitizer pumpsqty 8

Decorations

Menu boardsqty 12
Allergen cardsqty 30
Route signsqty 12
Directional signsqty 10
Chalkboardsqty 12
Bollardsqty 20
Barrier tapeqty 6
Table décorqty 20
Buntingqty 12
Wristbandsqty 500
Price labelsqty 100

Catering

Groceries
- Hamburger buns - 120 pieces
- Mini hamburger buns - 80 pieces
- Ground beef - 15 kilo
- Chicken breast - 10 kilo
- Vegetarian burgers - 60 pieces
- Vegan burgers - 40 pieces
- Hot dogs - 100 pieces
- Hot dog buns - 100 pieces
- Tortilla wraps - 150 pieces
- Naan breads - 60 pieces
- Basmati rice - 10 kilos
- French fry potatoes - 35 kilos
- Sweet potatoes - 12 kilos
- Hamburger cheese - 5 kilos
- Cheddar Slices - 4 kilos
- Feta cheese - 3 kilos
- Grated cheese - 4 kilos
- Mayonnaise - 6 liters
- Ketchup - 6 liters
- Mustard - 3 liters
- Garlic sauce - 4 liters
- Chili sauce - 4 liters
- Sriracha - 2 liters
- Barbecue sauce - 4 liters
- Satay sauce - 5 liters
- Yogurt sauce - 3 liters
- Tomato salsa - 5 kilos
- Hamburger pickles - 4 jars
- Jalapeño peppers - 3 jars
- Onions - 10 kilo
- Red onions - 5 kilos
- Garlic - 2 kilos
- Tomatoes - 12 kilos
- Cucumbers - 8 kilos
- Bell peppers - 8 kilo
- Iceberg lettuce - 12 heads
- Arugula - 2 kilos
- Avocados - 40 pieces
- Limes - 8 kilos
- Lemons - 6 kilos
- Mushrooms - 8 kilos
- Corn - 6 kilos
- Chickpeas - 5 kilos
- Coconut milk - 12 liters
- Diced tomatoes - 20 cans
- Coconut grater - 2 kilo
- Fresh coriander - 30 bunches
- Fresh parsley - 20 bunches
- Fresh mint - 15 bunches
- Ginger - 2 kilo
- Curry Powder - 1 Kilo
- Cumin - 500 grams
- Paprika powder - 500 grams
- Chili powder - 250 grams
- Black pepper - 500 grams
- Salt - 2 kilos
- Olive oil - 10 liters
- Sunflower oil - 25 liters
- Apple cider vinegar - 3 liters
- Brioche rolls - 80 pieces
- Brownies - 100 pieces
- Churros - 100 pieces
- Vanilla sauce - 5 liters
- Icing sugar - 2 kilos
- Fresh fruit - 15 kilos
- Cola - 60 bottles
- Cola Zero - 60 bottles
- Soda - 40 bottles
- Ice tea - 40 bottles
- Spa Blauw - 120 bottles
- Spa Red - 60 bottles
- Beer - 240 bottles
- Alcohol-free beer - 60 bottles
- White wine - 12 bottles
- Rosé - 12 bottles
- Red wine - 8 bottles
- Coffee - 3 kilos
- Tea - 200 bags
- Milk - 12 liters
- Oat milk - 8 liters
- Sugar - 3 kilos
- Stirrers - 300 pieces
- Ice cubes - 50 kilos
- Paper towels - 24 rolls
- Toilet paper - 48 rolls
- Trash bags - 150 pieces
- Hand soap - 8 bottles
- Dish soap - 6 bottles
- All-purpose cleaner - 6 bottles
- Disinfectant - 6 bottles
- Sponges - 24 pieces
- Microfiber cloths - 30 pieces
- Paper napkins - 1000 pieces
- Baking paper - 6 rolls
- Wooden skewers - 1000 pieces
- Burger bags - 300 pieces
- French fry cups - 300 pieces
- Sauce cups - 500 pieces
- Paper food trays - 400 pieces

Safety

First aid kitsqty 2
Fire extinguishersqty 6
Heat-resistant glovesqty 12
Safety vestsqty 12
Flashlightsqty 8

Tips

Plan at least 1 reusable plate, bowl and cup per expected visitor, plus 10–15% extra for replacements and busy service periods. Add coffee cups separately if hot drinks are on the menu.
Keep chilled products in coolers or electric coolers until they are needed. For a full festival day, prepare enough cold storage to hold the next service period rather than leaving all food out at once.
Match each hot plate, food warmer and electric cooler to a suitable power point. Use cable reels, extension cords, power strips and cable mats, and keep at least 1 spare connection available for an unexpected need.
Prepare 2 payment terminals for a busy event, with charged mobile phones and a backup payment method. Bring cash and change before opening, and keep small notes and coins available for the first sales.
Set out waste stations before visitors arrive and keep extra batteries, tablecloths, serving spoons and cleaning supplies nearby. These are often needed within the first hour, when returning to a shop is least convenient.

Frequently asked questions

How many cups and plates do I need for a street food festival?: Start with 1 plate, bowl and cup per expected visitor, then add 10–15% extra. For 200 visitors, that means at least 220 of each item, adjusted for the menu and how often guests are likely to return.
How much cooling equipment is needed for a street food festival?: Prepare enough cooler space for the food and drinks needed during the next service period, not necessarily the whole day at once. Check the volume with each supplier at least 1 week before the event so electric coolers and power points can be matched.
How many payment terminals should a street food festival have?: Use at least 1 payment terminal per busy sales point, with 1 spare terminal for a larger event or shared backup. Charge all terminals and mobile phones the night before, and test them again 2 hours before opening.
When should I buy fresh food for a street food festival?: Buy fresh products as close to the event as practical, usually 1 day before for preparation and on the day for highly perishable items. Keep everything chilled immediately and check quantities against registrations and dietary requirements before shopping.

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