What you need for a street concert

A street concert needs more than microphones and speakers. You also need a safe power setup, weather cover, lighting, furniture for performers and guests, and enough serving items for the catering area. Use this shopping list alongside your permit, route, noise check and artist schedule. Buy non-perishable supplies early, then leave drinks, fresh food and batteries until the final shopping run once attendance and dietary requirements are confirmed.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage floor
Party tentsqty 3
High tablesqty 8
Foldable tablesqty 6
Chairsqty 40
Bar stoolsqty 8
Bar matsqty 2
Crowd control barriersqty 12
Traffic barriersqty 8

Equipment

Speakersqty 4
Mixer
Microphonesqty 4
Microphone standsqty 4
Monitor speakersqty 2
DI boxesqty 4
Audio cablesqty 12
Cable reelsqty 6
Extension cordsqty 10
Power stripsqty 8
Power splitterqty 2
Spare batteriesqty 24
Sound meter
Music standsqty 6

Lighting

LED floodlightsqty 6
String lightsqty 6
Work lightsqty 4
Lanternsqty 8

Tableware

Reusable cupsqty 250
Wine glassesqty 40
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving tongsqty 8
Coffee potsqty 4
Water jugsqty 8

Kitchen

Coolersqty 6
Ice containersqty 4
Thermos flasksqty 6
Cutting boardsqty 4
Chef's knivesqty 4
Ice packsqty 24

Decorations

Stage drapesqty 4
Buntingqty 10
Balloonsqty 100
Program postersqty 12
Info boardsqty 4

Cleaning

Waste binsqty 12
Broom setsqty 3
Mopsqty 3
Bucketsqty 4
Cleaning clothsqty 24

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling water - 12 bottles
- Still water - 24 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Alcohol-free beer - 48 bottles
- Pilsner - 96 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Cider - 24 bottles
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Lemons - 2 kilos
- Ice cubes - 20 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salty nuts - 6 bags
- Olives - 4 jars
- Cucumber - 12 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 3 kilos
- Grapes - 4 kilos
- Apples - 50 pieces
- Bananas - 30 pieces
- Watermelons - 3 pieces
- Hummus - 8 tubs
- Garlic sauce - 4 bottles
- Yogurt dressing - 4 bottles
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Baguettes - 20 pieces
- Mini pistolets - 100 pieces
- Whole grain bread - 8 loaves
- Wraps - 8 packs
- Young cheese - 3 kilos
- Brie - 2 kilos
- Hummus spread - 2 kilo
- Chicken breast slices - 2 kilos
- Vegetarian spread - 2 kilos
- Butter - 1 kilo
- Lettuce - 10 heads
- Peppers - 20 pieces
- Red onion - 2 kilos
- Pickles - 3 jars
- Eggs - 60 pieces
- Herb mix - 4 sachets
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Napkins - 500 pieces
- Paper towels - 6 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 100 pieces
- Glass cleaner - 2 bottles
- All-purpose cleaner - 3 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Rubber gloves - 6 pairs
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Tissues - 12 packs
- Coffee filters - 2 packs
- Stirrers - 500 pieces

Tips

Plan the sound system around the performers, not just the audience. Count microphones, stands, DI boxes, monitor speakers and audio cables for every act, then keep spare batteries and at least one backup cable available.
Treat power as a separate shopping check. Take enough cable reels, extension cords, power strips and splitters to reach the stage safely, and test the complete setup before event day rather than discovering a missing connection during soundcheck.
Bring weather cover for both people and equipment. Party tents protect the catering and control areas, while stage flooring and traffic or crowd-control barriers help keep cables, performers and pedestrians separated.
Match furniture to the programme and service setup. Provide tables and chairs for catering and registration, then add high tables, bar stools and bar mats only where drinks will actually be served.
Buy reusable cups, wine glasses and plates according to your expected peak attendance, not the total number of invitations. Add a buffer of about 10% so a slow return of used tableware does not stop service.

Frequently asked questions

How many reusable cups do I need for a street concert?: Start with one cup per expected guest plus a 10% buffer. For 200 guests, that means about 220 reusable cups; add more if there is no reliable washing or return point during the concert.
How much lighting is needed for a street concert?: Plan lighting for three areas: the stage, walkways and service points. Have the stage and work areas lit before dusk, and test LED floodlights, string lights, lanterns and power connections at least one day beforehand.
When should I buy supplies for a street concert?: Buy equipment, furniture, reusable tableware and non-perishable supplies at least one week before the concert. Do the final food, drink and battery check 24 to 48 hours before the event, after registrations and dietary requirements are confirmed.
How many microphones and speakers do I need for a street concert?: The number depends on the artist schedule and technical requirements, so confirm each act before buying or hiring equipment. Allow time for a full soundcheck at least 2 hours before the first performance, including microphones, mixer, monitors, DI boxes and cables.

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