What to buy for a street art tour

A street art tour needs more than a route map and a guide. You also need a clear check-in setup, visible route materials, backup lighting, drinks, and practical supplies for participants and staff. This shopping list covers the items to prepare before the group arrives, including name stickers, clipboards, power banks, first aid supplies, and catering. Check the route and weather before deciding how much lighting, shelter-related equipment, or food service material you need.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Folding tableqty 2
Folding chairsqty 4
Tableclothqty 2

Materials

Route mapsqty 40
Participant badgesqty 40
Name stickersqty 40
Pensqty 20
Clipboardsqty 6
Route sign
Barrier tape

Equipment

Portable speaker
Wireless microphone
Power banksqty 3
Charging cablesqty 4
Coolersqty 3

Lighting

LED flashlightsqty 6
Headlampsqty 4
Reflective vestsqty 6

Tableware

Reusable cupsqty 40
Reusable snack containersqty 40
Reusable spoonsqty 40
Reusable napkinsqty 40

Cleaning

Waste binsqty 3
Hand brush and dustpan
Cleaning bucket
Microfiber clothsqty 6

Safety

First aid kit
Blister plastersqty 2
Disposable gloves

Catering

Groceries
- Spa Blue - 60 bottles
- Spa Rood - 24 small bottles
- Cola - 12 cans
- Coke Zero - 12 cans
- Sinas - 12 cans
- Ice tea - 12 cans
- Apple juice - 4 liter
- Orange juice - 4 liters
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 pack
- Mints - 1 box
- Lemon tea - 1 box
- Stir sticks - 1 pack
- Paper coffee cups - 50 pieces
- Oat bars - 40 pieces
- Muesli bars - 40 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Pretzels - 3 bags
- Popcorn - 3 bags
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 tubs
- Vegan cookies - 4 packs
- Gluten-free crackers - 3 packs
- Hummus - 4 tubs
- Herb cream cheese - 3 tubs
- Mini cucumbers - 4 bags
- Cherry tomatoes - 4 trays
- Ketchup - 1 bottle
- Mayonnaise - 1 bottle
- Paper napkins - 3 packs
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Hand sanitizer - 3 bottles
- Wet wipes - 3 packs
- Toilet paper - 2 packs

Tips

Prepare one route map, participant badge, name sticker, and pen for each attendee, plus a small spare supply for last-minute registrations. Keep the maps on clipboards if participants will need to read or mark them while walking.
Bring at least one power bank and matching charging cable for each guide or key organiser who relies on a phone during the tour. Charge every device before departure and keep the cables together at check-in.
For a tour that continues after dark, pack LED flashlights or headlamps for the guide team and use reflective vests where the group walks near traffic. Test the lights before participants arrive rather than discovering flat batteries on the route.
Plan drinks and snacks for the full walking period, not just the reception. Reusable cups, snack containers, spoons, and napkins are easy to forget when groceries are bought separately from the event equipment.
Keep the first aid kit, blister plasters, disposable gloves, waste bins, and cleaning supplies at the start or finish point. Blisters, spilled drinks, and discarded packaging are more likely to need attention than you expect on a walking event.

Frequently asked questions

What do I need to bring to a street art tour?: Bring route maps, participant badges, name stickers, pens, clipboards, a route sign, communication equipment, drinks, snacks, lighting, and a first aid kit. Add cleaning supplies and waste bins so the start and finish points can be left tidy.
How many route maps do I need for a street art tour?: Prepare one map per registered participant and keep at least 5 extra copies for late additions, damaged maps, or guides. Print the final route only after checking the route and alternative route.
What lighting is needed for an evening street art tour?: Provide a tested LED flashlight or headlamp for each guide or route assistant, and use reflective vests for staff near roads. Charge the lights on the day before and check them again before the group starts.
How much food and drink should I buy for a street art tour?: Plan drinks and snacks for every participant and organiser for the complete walking period, then confirm the quantity after registrations close. Add extra servings for late arrivals and check dietary requirements before finalising the groceries.

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