What you need for a street art festival

A street art festival needs more than paint and a few tables. You will need supplies for artists and workshops, equipment for sound and power, clear route signs, and enough furniture for people to stop, watch and take part. Buy consumables according to your expected attendance, then add a small buffer for spills, damaged materials and late registrations. Use the plan below as your shopping checklist so essential items are ready before setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 18
Chairsqty 80
Bar stoolsqty 12
Exhibition wallsqty 12
Clothes racksqty 4
High tablesqty 8

Equipment

Portable speakersqty 2
Microphoneqty 2
Extension cordsqty 6
Power stripsqty 8
Power banksqty 6
Coolersqty 6
Handheld megaphonesqty 2

Lighting

String lightsqty 10
LED lampsqty 12
Battery lanternsqty 8

Art supplies

Spray paint colorsqty 40
Acrylic paint setsqty 12
Brushesqty 80
Paint rollersqty 24
Paint traysqty 24
Painter's canvasesqty 50
Drawing paperqty 500
Sidewalk chalk setsqty 30
Markersqty 80
Pencilsqty 100
Colored pencilsqty 60
Scissorsqty 30
Glue Sticksqty 60
Mixing palettesqty 30
Protective apronsqty 40
Tarpsqty 20
Masking tapeqty 30
Painter's tapeqty 20
Hanging hooksqty 100
Ropeqty 4
Work glovesqty 40

Decorations

Festival Flagsqty 30
Balloonsqty 100
Name badgesqty 100
Program postersqty 30
Route signsqty 12
Directional signsqty 20
Chalkboardsqty 8
Cocktail table coversqty 8

Tableware

Reusable cupsqty 600
Reusable platesqty 300
Reusable cutleryqty 300
Pouring jugsqty 12
Serving traysqty 10
Coffee potsqty 4
Teapotsqty 4

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Pliersqty 8
Storage binsqty 20
Ice spoonsqty 4

Cleaning

Waste binsqty 12
Broom setsqty 4
Dustpansqty 4
Mopsqty 4
Bucketsqty 6
Cleaning glovesqty 12

Safety

First aid kitsqty 2
Fire extinguishersqty 4
Marker conesqty 20
Crowd control barriersqty 20
Cable matsqty 12

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea bags - 200 pieces
- Herbal tea - 50 bags
- Sugar - 2 kilos
- Sweeteners - 200 pieces
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Alcohol-free beer - 48 cans
- Lemons - 3 kilos
- Cucumbers - 10 pieces
- Cherry tomatoes - 5 kilo
- Carrots - 4 kilos
- Bell peppers - 30 pieces
- Grapes - 5 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Hummus - 20 containers
- Herb cream cheese - 12 tubs
- Peanut butter - 4 jars
- Strawberry jam - 4 jars
- Young cheese - 3 kilos
- Boiled ham - 2 kilos
- Vegan spread - 2 kilos
- Whole wheat bread - 25 loaves
- White rolls - 250 pieces
- Currant buns - 80 pieces
- Wraps - 100 pieces
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salt sticks - 8 bags
- Popcorn - 6 bags
- Cookies - 10 packs
- Brownies - 120 pieces
- Muffins - 120 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Paper napkins - 1500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 12 bottles
- Dish soap - 4 bottles
- Cleaning spray - 6 bottles
- All-purpose cleaner - 6 bottles
- Disinfectant wipes - 12 packs
- Trash bags - 150 pieces
- Compostable bags - 50 pieces
- Paper cups - 100 pieces
- Wooden stirrers - 500 pieces
- Snack cups - 500 pieces
- Toothpicks - 500 pieces
- Diet labels - 100 pieces
- Coffee filters - 200 pieces
- Ice cubes - 40 kilos
- Disposable gloves - 500 pieces
- Napkin dispensers - 8 pieces
- Dressing - 4 bottles
- Pesto - 3 jars
- Olives - 2 kilos
- Sun-dried tomatoes - 1 kilo
- Vegan mayonnaise - 2 bottles
- Gluten-free buns - 24 pieces
- Gluten-free cookies - 6 packs

Tips

Prepare one workshop kit per participant, plus at least 10% extra materials. Include drawing paper, pencils, markers, scissors, glue sticks and the paints or brushes needed for the activity.
For live painting, separate supplies by artist or station instead of putting everything in one box. Keep spare brushes, paint trays, rollers and canvases available for replacements during the day.
Plan power before buying or collecting equipment. Count every speaker, microphone, lamp and charger, then bring enough extension cords, power strips and fully charged power banks to cover the complete route.
Pack route signs, name badges and wristbands in clearly labelled boxes at least one day before the festival. Keep a separate box at registration so volunteers are not searching through workshop supplies.
Bring lighting and weather cover for the full operating period, not just the programme hours. Party tents, LED lamps, battery lanterns and string lights are easy to overlook when the event ends after dark.

Frequently asked questions

What art supplies do I need for a street art festival?: For each workshop participant, allow one set of basic drawing materials and add 10% extra. Depending on the programme, plan for spray paint colours, acrylic paint sets, brushes, rollers, trays, canvases, paper, chalk, markers, pencils, coloured pencils, scissors and glue sticks.
How much paint should I buy for a street art festival?: Base the quantity on the number of artists, walls and workshop participants rather than on the visitor total. Finalise the wall plan first, then add at least 10% extra paint and replacement brushes or rollers for spills, drying equipment and last-minute changes.
How many tables and chairs are needed for the festival?: Start with one table for each workshop or registration point, then add tables for stalls and refreshments shown on the floor plan. Provide one chair per seated workshop place and keep a few extra chairs available for volunteers, artists and visitors who need to sit.
When should I buy supplies for a street art festival?: Complete the main shopping at least one week before the festival, especially for paint, canvases, workshop materials and printed signs. Check deliveries and collect printed materials two to three days before setup, leaving the final day for sorting kits and packing route boxes.

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