STI Testing Day checklist: what to arrange and when
An STI Testing Day needs more than test kits and appointment slots. You need a clear test offer, trained staff, a privacy procedure, and a smooth route from registration to the testing rooms. This checklist helps you work through the plan in the right order, from confirming the date and target group to preparing each room. It also covers details that are easy to miss, such as checking supplies by room, protecting confidential information, and setting up a waiting area that keeps visitors comfortable.
The plan, step by step
Every task with its own sub-checklist, in the order you'll actually need them.
Preparations
Confirm location and date
Define the test offering and target group
2 people
Check medical protocol
2 people
Assign test staff
Record privacy procedure
2 people
Create registration form
Write test information
2 people
Send invitations
2 people
Process registrations
2 people
Schedule test appointments
2 people
Collect dietary requirements
Prepare signage
Order Test Materials
2 people
Order groceries
Check the registration list
2 people
Check test materials
2 people
Pick up groceries
2 people
Clean rooms
2 people
Set up the registration desk
2 people
Set up test rooms
4 people
Set up the waiting area
2 people
Install privacy screens
2 people
Prepare test kits by room
3 people
Event
Staff the registration desk
2 people
Welcome visitors
2 people
Check identity and details
2 people
Administer tests
5 people
Give prevention information
2 people
Label samples correctly
3 people
Store samples safely
2 people
Keep the waiting area clean
Refill drinks
Empty trash bins
Register last visitors
2 people
Aftercare
Lock test rooms
3 people
Safely package medical waste
2 people
Keep samples refrigerated
2 people
Inventory Test Materials
2 people
Wash dishes
2 people
Clean rooms
3 people
Clear tables and chairs
3 people
Dispose of waste
2 people
Return test materials
Hand over samples to the laboratory
2 people
Send results securely
2 people
Inform about follow-up appointments
2 people
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 12
- Chairsqty 35
- Partitionsqty 6
- Coat racksqty 2
Equipment
- Laptopsqty 4
- Tabletsqty 4
- Label printer
- Coolersqty 3
- Thermometersqty 3
- Extension cordsqty 4
- Power stripsqty 6
Lighting
- Desk lampsqty 6
Tableware
- Glassesqty 50
- Mugsqty 30
- Platesqty 30
- Cutlery setsqty 30
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Thermos flasksqty 4
- Coolersqty 2
Medical
- STI Test Kitsqty 80
- Urine potsqty 80
- Blood collection tubesqty 80
- Throat and vaginal swabsqty 160
- Disposable glovesqty 400
- Face masksqty 100
- Disinfecting wipesqty 300
- Alcohol gelqty 6
- Bandagesqty 2
- Sharp Waste Containersqty 6
- Biohazard waste bagsqty 100
Office
- Registration foldersqty 6
- Clipboardsqty 10
- Pensqty 30
- Name stickersqty 100
- Printer
- Paper test formsqty 100
- Envelopesqty 100
- Labelsqty 200
Decorations
- Information boardsqty 8
- Directional signsqty 10
Cleaning
- Waste binsqty 8
- Bucketsqty 3
- Mopsqty 3
- Dustpan and brushqty 2
Catering
- Groceries
Tips
- Define the test offer and target group before opening registration. State which tests are available, who can attend, what visitors should bring, and how results or follow-up will be handled.
- Record the privacy procedure before inviting anyone. Decide where personal details are entered, who can access the registration list, and how forms or screens are positioned so other visitors cannot see them.
- Schedule appointments with enough time for registration, testing, cleaning and questions. Avoid filling every minute: a short delay can quickly create a crowded waiting area and expose private conversations.
- Check medical supplies twice: once when the order arrives and again before setup. Count test kits, urine pots, collection tubes, swabs, gloves, disinfecting wipes, bandages and sharp waste containers for each testing room.
- Set up the visitor flow before staff arrive. Place the registration desk, waiting area, privacy screens and testing rooms so visitors can move between them without passing through another person’s consultation or seeing confidential information.
Frequently asked questions
- How far in advance should I plan an STI Testing Day?
- Start planning at least 4 to 6 weeks before the event. Confirm the location, date, test offer, medical protocol and staff first; open registration only after those details are settled.
- How many STI testing appointments can we schedule in one day?
- Base the number on the available test staff, room capacity and the time needed for each appointment. Leave at least 10 to 15 minutes between scheduled visitors per room for cleaning, documentation and delays.
- What medical supplies are needed for an STI Testing Day?
- Prepare the required test kits, urine pots, blood collection tubes, throat and vaginal swabs, disposable gloves, face masks, disinfecting wipes, alcohol gel, bandages and sharp waste containers. Check quantities by room at least 1 day before setup.
- How do I protect privacy at an STI Testing Day?
- Use a written privacy procedure, limit access to the registration list, and install privacy screens where visitors register and wait. Check the room layout at least 1 hour before opening so names, forms and conversations cannot be seen or overheard.
Start this plan in Lizzt
Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.
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