What to buy for a squash tournament

A squash tournament needs more than balls and rackets. Plan food and drinks around the number of players, then cover the items that keep registration, scoring and match control moving. This checklist includes refreshments, serving equipment, competition paperwork, spare sports gear and practical power supplies. Buy or collect consumables early, and check borrowed equipment at least one day before the first match.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Coat racksqty 2

Sports equipment

Squash ballsqty 50
Spare squash racketsqty 8
Squash gogglesqty 20
Scoreboardsqty 4
Whistlesqty 4
Medalsqty 6
Cupsqty 3

Office

Clipboardsqty 8
Pensqty 30
Markersqty 12
Participant badgesqty 50
Competition formsqty 100
Price listsqty 10
Paper wristbandsqty 60

Equipment

Laptopsqty 2
Mobile chargersqty 3
Bluetooth speaker
Extension cordsqty 3
Power stripsqty 3

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Serving traysqty 8
Cutting boardsqty 3
Kitchen knivesqty 3
Serving tongsqty 6

Tableware

Reusable cupsqty 100
Platesqty 70
Cutlery setsqty 70
Coffee mugsqty 50

Decorations

Tournament banner
Balloonsqty 40
Directional signsqty 8
Tableclothsqty 8

Safety

First aid kit

Cleaning

Waste binsqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea bags - 100 pieces
- Sugar - 1 kilo
- Milk - 8 liters
- Oat milk - 3 liters
- Lemon tea - 1 box
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Whole grain bread - 8 loaves
- White bread - 5 loaves
- Whole wheat wraps - 40 pieces
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Turkey breast - 2 kilos
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kilos
- Yogurt - 4 kilos
- Muesli - 2 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 60 pieces
- Cookies - 8 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 1 jar
- Olives - 3 jars
- Paper towels - 8 rolls
- Napkins - 300 pieces
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Toilet paper - 24 rolls
- Paper towels - 6 packs

Tips

Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Chill the drinks before players arrive and keep extra water available near the courts.
Allow one substantial sandwich or wrap per participant, plus about 10% extra for referees, volunteers and late arrivals. Prepare or collect the food before the first scheduled match.
Pack at least one spare squash racket and several spare squash balls. Check goggles, scoreboards and whistles the day before, because replacing sports equipment on tournament day is difficult.
Prepare one clipboard, several pens and printed competition forms for each active scoring or referee station. Bring extra pens and markers; they are easy to misplace during a busy draw.
Charge laptops and mobile devices overnight and bring chargers, extension cords and power strips. Confirm that the venue allows equipment near the courts and keep cables away from walkways.

Frequently asked questions

How many drinks do I need for a squash tournament?: Budget two to three drinks per person for the first hour and one additional drink per person for every hour after that. Add roughly 10% extra for referees, volunteers and unexpected guests.
How much food should I buy for a squash tournament?: Plan one sandwich or wrap per participant, plus 10% extra for staff and late arrivals. If the tournament lasts more than four hours, add a second snack or light meal per person.
What squash equipment should I bring to a tournament?: Bring squash balls, spare rackets, goggles, scoreboards and whistles. Have at least one spare racket and several spare balls available, and check all equipment no later than the day before.
When should I prepare the tournament paperwork?: Print competition forms, price lists and participant badges at least one day before the event. Pack clipboards, pens and markers with them so registration and scoring can start without last-minute printing.

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