What you need for a spring market

A spring market needs more than stalls and products. Plan the items that keep exhibitors supplied, food easy to serve and payments moving when several visitors arrive at once. This checklist covers market furniture, serving equipment, coffee supplies, power distribution and on-site communication. Use your exhibitor and visitor numbers to set quantities, then add a small reserve for breakages, queues and changing weather.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Tablesqty 14
Folding chairsqty 50
Beer tablesqty 6
Clothes racksqty 6
High tablesqty 4
Tablecloth racksqty 2
Transport cartsqty 3

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 80
Platesqty 120
Cake platesqty 100
Cutlery setsqty 120
Serving plattersqty 20
Serving tongsqty 8
Serving spoonsqty 6

Kitchen

Coffee machinesqty 3
Kettlesqty 3
Thermos flasksqty 8
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Coolersqty 6
Ice cube traysqty 4
Aluminum serving traysqty 6

Equipment

Extension cordsqty 8
Power stripsqty 8
Cable matsqty 10
Mobile payment terminalsqty 2
Walkie-talkiesqty 4
Handheld megaphones
Cash registersqty 2
Cash boxesqty 2
Calculatorsqty 2
Clipboardsqty 6
Pen holdersqty 6
Cable reelsqty 4
Measuring tapeqty 2
Cordless drill driversqty 2
Tool casesqty 2
Cable tiesqty 200
Duct tapeqty 6
Tent pegsqty 40
Ratchet strapsqty 12

Lighting

LED string lightsqty 8
LED lampsqty 12

Decorations

Buntingqty 10
Flower boxesqty 12
Artificial flowersqty 30
Chalkboardsqty 12
Table signsqty 20
Name card holdersqty 30

Cleaning

Waste binsqty 10
Broom setsqty 3
Floor squeegeesqty 2
Bucketsqty 4
Spongesqty 12
Work glovesqty 12

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweetener - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Whipped cream - 6 cans
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 5 crates
- Alcohol-free beer - 2 crates
- Lemons - 2 kilos
- Apples - 4 kilos
- Bananas - 3 kilos
- Grapes - 3 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell peppers - 2 kilos
- Mixed salad - 2 kilos
- Hummus - 12 tubs
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Brie - 1.5 kilos
- Ham - 2 kilos
- Salami - 1.5 kilos
- Eggs - 60 pieces
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Rolls - 120 pieces
- Wraps - 6 packs
- Butter - 1 kilo
- Jam - 4 jars
- Peanut butter - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Pancake mix - 5 kilos
- Wheat flour - 2 kilos
- Milk for batter - 8 liters
- Powdered sugar - 1 kilo
- Syrup - 4 bottles
- Strawberry jam - 4 jars
- Cupcakes - 120 pieces
- Apple pies - 8 pieces
- Cookies - 10 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salty breadsticks - 6 bags
- Mixed nuts - 3 bags
- Popcorn - 5 bags
- Napkins - 600 pieces
- Paper straws - 300 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 4 rolls
- Compostable trash bags - 2 rolls
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 3 bottles
- Disinfectant spray - 2 bottles
- Cleaning cloths - 20 pieces
- Rubber gloves - 12 pairs
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer gel - 4 bottles
- Paper towels - 8 packs
- Folie for name tags - 1 pack
- Voucher booklets - 6 booklets
- Cash register receipts - 4 rolls
- Change coins - 1 set
- Change fund slips - 1 set
- A4 paper - 2 packs
- Printer ink - 1 set
- Marker pens - 2 boxes
- Tape - 6 rolls
- Glue sticks - 2 packs
- Rope - 2 rolls

Tips

Count reusable cups, coffee cups, plates and cutlery against your expected visitors, then add at least 10% extra for busy periods and items that are misplaced.
Give each food or drink stand its own serving platters, tongs and spoons where possible. Sharing one set between stalls creates queues and makes dietary requirements harder to manage.
Measure the distance from power sources to coffee machines, kettles and payment equipment before buying cables. Bring extension cords, power strips and cable mats long enough for the actual floor plan, not just the venue’s nearest outlet.
Prepare name badges and price tags before setup day, with spares for late exhibitors. Pack route signs separately so they can be placed as soon as stalls and entrances are confirmed.
Plan wet-weather cover before the forecast turns: party tents, tablecloth racks and coolers should be checked and reserved early, while cashless payment terminals and walkie-talkies need charging and testing before vendors arrive.

Frequently asked questions

How many cups do I need for a spring market?: Plan one reusable cup per expected visitor for drinks served throughout the market, then add 10% to cover returns and losses. For coffee, prepare roughly one coffee cup per visitor who is likely to buy a hot drink, plus 10% spare.
How much tableware should I buy for a spring market?: Use your expected food-service headcount as the baseline: one plate, one set of cutlery and one cake plate per planned serving. Add at least 10% extra, especially for plates and cutlery used at busy food stalls.
When should I arrange tents, stalls and power equipment?: Reserve market stalls, party tents and electrical equipment as soon as the date and site are confirmed, ideally several weeks before the market. Check the floor plan and forecast again during the final week so you can adjust cover, cables and table placement.
What payment equipment is needed for a spring market?: Provide at least one mobile payment terminal for each busy payment point, with a spare or backup method for outages. Charge and test terminals before setup, and keep extension cords, power strips and cable mats separate from food-service supplies.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.