Spring Festival shopping list

A Spring Festival needs more than food and drinks. You will also need enough tableware for the meal, separate pieces for dessert and coffee, serving platters, chilled drinks, and practical items for an outdoor setup. Count guests before buying anything, then check what can be borrowed. If the event is outside, plan for tents, extension cords and a reliable indoor backup before the weather changes.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Folding chairsqty 70
Buffet tablesqty 3
High tablesqty 4
Tablecloth clipsqty 16

Tableware

Dinner platesqty 80
Dessert platesqty 80
Soup bowlsqty 70
Water glassesqty 90
Wine glassesqty 60
Coffee cupsqty 70
Knivesqty 80
Forksqty 80
Spoonsqty 80
Serving spoonsqty 12
Serving plattersqty 12
Serving boardsqty 8
Carafesqty 8

Decorations

Tableclothsqty 10
Buntingqty 8
Paper lanternsqty 20
Artificial flowersqty 12
Flower vasesqty 10
Name card holdersqty 8
Photo backdrop
Photo propsqty 20

Equipment

Bluetooth speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Phone chargersqty 3
Coolersqty 4
Karaoke screen

Lighting

String lightsqty 6
Battery lanternsqty 8
Spare batteriesqty 24

Kitchen

Cutting boardsqty 5
Chef's knifeqty 3
Mixing bowlsqty 6
Measuring cupsqty 3
Bowlsqty 10
Serving tongsqty 8
Thermos flasksqty 4
Kettlesqty 2
Hot traysqty 4
Ice packsqty 16

Sports equipment

Soft ballsqty 8
Hoopsqty 6
Skipping ropesqty 6
Conesqty 20
Treasure hunt basketsqty 6
Picnic blanketsqty 8

Cleaning

Vacuum cleaner
Broomqty 2
Trash binsqty 6
Bucketsqty 3
Cleaning clothsqty 12

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 4 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Tonic - 4 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Non-alcoholic beer - 24 bottles
- Pilsener - 48 bottles
- Rosé - 8 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Ice cubes - 12 bags
- Baguettes - 12 pieces
- Mini bake-at-home rolls - 80 pieces
- Butter - 6 packs
- Herb butter - 8 tubs
- Hummus - 10 tubs
- Cream cheese - 8 tubs
- Mild cheese - 3 kilograms
- Brie - 1,5 kilogram
- Ham - 1.5 kilograms
- Salami - 1.5 kilogram
- Smoked chicken - 1 kilogram
- Eggs - 30 pieces
- Chickpeas - 8 cans
- Pasta - 5 kilogram
- Rice - 4 kilograms
- Potatoes - 8 kilograms
- Chicken breast - 6 kilograms
- Vegetarian burgers - 30 pieces
- Hamburger buns - 70 pieces
- Mixed lettuce - 12 heads
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilograms
- Bell peppers - 20 pieces
- Carrots - 4 kilograms
- Zucchini - 12 pieces
- Mushrooms - 3 kilogram
- Corn - 8 cans
- Peas - 4 bags
- Onions - 3 kilograms
- Garlic - 6 bulbs
- Lemons - 12 pieces
- Apples - 6 kilogram
- Bananas - 4 kilogram
- Grapes - 4 kilograms
- Strawberries - 4 kilogram
- Melons - 4 pieces
- Yogurt - 5 kilograms
- Whipped cream - 3 liters
- Vanilla ice cream - 5 liters
- Brownies - 80 pieces
- Mini muffins - 80 pieces
- Chocolate eggs - 2 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Peanuts - 3 kilograms
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Olive oil - 2 liters
- Salt - 2 packs
- Black pepper - 2 jars
- Paprika powder - 2 jars
- Italian herbs - 2 jars
- Basil - 6 bunches
- Rosemary - 4 bunches
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Napkins - 250 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 3 bottles
- Dishwasher tablets - 40 pieces
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Toilet cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 bottles
- Paper towels - 8 packs
- Freezer bags - 3 boxes
- Storage containers - 30 pieces
- Wooden cocktail sticks - 500 pieces
- Straws - 150 pieces

Tips

Count every guest place before shopping: dinner plates, dessert plates, bowls, glasses, cups, knives, forks and spoons should match the number of expected attendees, with a few extras for breakage or late additions.
Plan drinks in two stages: chill the first batch before guests arrive and keep additional bottles or carafes ready in coolers. Do not leave chilling until the last hour.
For a buffet, provide at least one serving spoon or utensil per dish and use serving platters or boards so guests are not reaching into cooking containers.
If the festival is outdoors, arrange party tents, tables and chairs before buying decorations. Check that extension cords reach the speakers and microphone without crossing busy walkways.
Buy or collect fresh produce close to the event, then wash fruits and vegetables before preparation. Set vegetarian options aside clearly so they do not get mixed with other dishes.

Frequently asked questions

How much tableware do I need for a Spring Festival?: Plan one dinner plate, dessert plate, bowl, glass, cup, knife, fork and spoon per guest. Add 5 to 10 percent extra, so a gathering of 40 people needs at least 42 to 44 of each frequently used item.
How many drinks should I buy for a Spring Festival?: For the first hour, allow two to three drinks per person, then about one drink per person per hour. Buy non-alcoholic options as well, and chill the first batch several hours before guests arrive.
When should I buy fresh food for the Spring Festival?: Buy fresh produce one day before the event when possible, and collect items that spoil quickly on the day itself. Wash fruits and vegetables before preparation, not several days in advance.
What do I need for an outdoor Spring Festival?: Arrange party tents, tables, chairs, tablecloths, coolers and extension cords before the event day. Check the weather forecast 24 hours ahead and prepare an indoor backup before the forecast becomes a problem.

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