What you need for a sports club flea market

A sports club flea market needs more than tables for sellers. Bring enough furniture for each stall, clear stand numbers, drinks and coffee supplies, plus power and payment equipment that works outdoors. Check the venue rules before buying disposable items or arranging food service. This list helps you prepare the practical supplies early, so setup is not delayed by missing cables, signs, cups or change on market day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 20
Folding chairsqty 40
Clothes racksqty 6
Foldable sales boothsqty 4
Bollardsqty 12
Transport cartsqty 2

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 80
Cutlery setsqty 80
Serving spoonsqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Serving plattersqty 8
Cutting boardsqty 2
Bread knivesqty 2
Kitchen knivesqty 2

Equipment

Extension cordsqty 6
Power stripsqty 6
Mobile card machine
Cash register
Walkie-talkiesqty 4
Handheld microphone

Lighting

LED lampsqty 8
String lightsqty 4

Decorations

Wayfinding signsqty 10
Stand number signsqty 40
Clipboardsqty 6
Markersqty 12
Rolls of tapeqty 8
Rope rollsqty 4
Skewersqty 2

Cleaning

Waste binsqty 8
Broom setsqty 3
Vacuum cleaner
Mopsqty 2
Bucketsqty 3
Cleaning glovesqty 6

Sports equipment

Barrier tapeqty 4
Traffic conesqty 12
First aid kit

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Sweetener - 1 box
- Milk - 6 liters
- Oat milk - 2 liter
- Chocolate milk - 4 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Ice cubes - 8 bags
- Stir sticks - 2 packs
- Napkins - 6 packs
- Paper snack trays - 200 pieces
- Coffee spoons - 100 pieces
- Lemon tea bags - 1 box
- Mint tea bags - 1 box
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Cookies - 6 packs
- Mini muffins - 100 pieces
- Apples - 5 kilograms
- Bananas - 3 kilograms
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 1 bottle
- Sandwiches - 100 pieces
- Cheese slices - 2 kilograms
- Ham - 1 kilogram
- Hummus - 6 tubs
- Cucumber - 6 pieces
- Tomatoes - 2 kilograms
- Butter - 4 packs
- Diet-free cookies - 2 packs
- Trash bags - 4 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- All-purpose cleaner - 2 bottles
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Paper towels - 6 packs
- Disinfectant wipes - 4 packs

Tips

Count one table or sales booth per registered seller, then keep at least two spare tables available for late changes, refreshments or a registration point.
Plan drinks and coffee separately from the sales area. Chill drinks before opening, and prepare coffee machines, kettles and thermos flasks early enough to serve during the first busy hour.
Test every extension cord, power strip, coffee machine and card machine at least one day before the market. Pack one extra power strip and keep cables away from walkways.
Prepare stand number signs before setup and bring wayfinding signs for the entrance, toilets and refreshments. Assign numbers to sellers in advance so the floor plan matches the signs.
Bring a cash register with enough small change and a mobile card machine, and check the card machine’s connection and battery on the morning of the event. Keep cash handling separate from the sales tables.

Frequently asked questions

What do I need to bring to a sports club flea market?: Bring tables or sales booths, chairs, clothes racks where needed, stand number signs, wayfinding signs, reusable cups, coffee supplies, coolers and payment equipment. Add extension cords, power strips and lighting if the venue does not provide them.
How many tables do I need for a sports club flea market?: Start with one table or booth for each confirmed seller, based on the registration list. Add at least 2 spare tables for refreshments, registration, storage or last-minute changes.
How early should I buy supplies for the flea market?: Buy reusable equipment and signs at least 1 week before the event, then check all materials 1 day before setup. Purchase chilled drinks and other short-shelf-life items as close to the market as practical.
What payment equipment is needed at a sports club flea market?: Prepare a cash register with change and a mobile card machine for sellers or the central sales point. Test the card machine, charger and connection at least 1 day beforehand, and keep backup cash available.

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