What to Buy for a Sports Clinic

A sports clinic needs more than balls and cones. You also need supplies for registration, changing areas, hydration, food, safety and clear instructions between sessions. Plan quantities around your participant count, then add a small buffer for lost, damaged or shared equipment. This checklist covers the practical items to buy or bring, including training gear, sound equipment, serving supplies and first aid essentials.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Party tentsqty 2
Changing matsqty 6

Sports equipment

Conesqty 40
Marker discsqty 40
Sports ballsqty 20
Footballsqty 10
Basketballsqty 8
Volleyballsqty 8
Fitness matsqty 25
Resistance bandsqty 25
Skipping ropesqty 20
Training bibsqty 40
Mini goalsqty 4
Agility laddersqty 4
Crash matsqty 6
Whistlesqty 6
Stopwatchesqty 6
Measuring tapesqty 2
Pump with needlesqty 2
First aid kitsqty 2
Ice packsqty 8

Equipment

Portable speakersqty 2
Microphone
Power stripsqty 4
Extension cordsqty 4
Charging stationsqty 2

Tableware

Reusable cupsqty 60
Platesqty 60
Cutlery setsqty 60
Pitcherqty 4

Kitchen

Coolersqty 4
Food warmersqty 4
Cutting boardsqty 4
Chef and serving knivesqty 6
Serving tongsqty 6
Storage binsqty 12
Coffee machinesqty 2

Decorations

Registration board
Directional signsqty 12
Name stickersqty 60
Markersqty 12
Certificatesqty 50

Cleaning

Cleaning bucketsqty 3
Broom and dustpanqty 2
Mopsqty 3

Catering

Groceries
- Spa Blauw - 60 bottles
- Sparkling water - 12 bottles
- Sports drink - 40 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Stirrers - 100 pieces
- Lemonade syrup - 2 bottles
- Wraps - 60 pieces
- Chicken breast strips - 4 kilos
- Falafel - 2 kilos
- Grated cheese - 2 kilos
- Hummus - 1.5 kilos
- Garlic sauce - 2 bottles
- Salsa sauce - 2 jars
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Iceberg lettuce - 6 heads
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Red onions - 1 kilo
- Apples - 50 pieces
- Bananas - 50 pieces
- Grapes - 4 kilos
- Muesli bars - 60 pieces
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Nut mix - 2 kilo
- Cookies - 6 packs
- Paper towels - 6 rolls
- Napkins - 200 pieces
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Hand soap - 4 bottles
- Toilet paper - 24 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Freezer bags - 2 boxes

Tips

Plan at least one ball for every 6–8 participants in a drill group, plus 2–3 spare balls for the whole clinic. Bring a pump with compatible needles because one flat ball can otherwise stop a session.
Allow 2–3 drinks per person during the first hour, then about 1 drink per hour after that. Chill them before participants arrive and keep extra cups near the activity areas, not only at the reception table.
Prepare one reusable cup and one plate per participant, plus 10% extra. Check dietary requirements before shopping so food can be separated and labelled before the clinic starts.
Take one first aid kit for each active sports area, with at least two ice packs per kit. Put the kits where coaches can reach them within a minute, rather than leaving everything at reception.
Bring one extension cord and one power strip for each separate powered setup, and test speakers, microphone and charging stations before opening registration. Pack cable covers or tape if cables cross walkways.

Frequently asked questions

What equipment do I need for a sports clinic?: For each training group, plan cones or marker discs, suitable balls, training bibs and at least one stopwatch or whistle. Add specialist items such as fitness mats, resistance bands, skipping ropes, agility ladders or mini goals according to the programme, with roughly 10% spare where equipment is shared.
How many drinks should I buy for a sports clinic?: Buy 2–3 drinks per participant for the first hour and around 1 per person for every additional hour. Add 10% extra for warm weather, longer sessions or participants who arrive early.
How many first aid kits and ice packs are needed?: Use one first aid kit per active sports area, with at least two ice packs in each kit. Check the contents 1–2 days before the clinic and replace anything missing or expired.
When should I buy and prepare sports clinic supplies?: Buy packaged drinks, serving supplies and consumables 2–3 days beforehand, then chill drinks and prepare food on the day. Check and test sports equipment, sound equipment and power connections at least 60 minutes before participants arrive.

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