Snowboard competition checklist

A snowboard competition depends on more than a marked course and a start list. You need the race format, piste booking, timing, judges, rescue cover and participant information confirmed before registrations open. In the final week, check the forecast, prepare bibs and start numbers, test radios and timing equipment, and inspect the venue. This checklist puts the work in a practical order, including the small details that are often left until the morning of the event.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm race date and location
2 people
Set the competition format and categories
2 people
Reserve the piste and training block
Reserve start gates and timing
Confirm judges and competition management
2 people
Reserve safety and rescue services
Draw up competition rules
2 people
Publish registration form
Send invitations
2 people
Process registrations
2 people
Send participant confirmations
Collect dietary requirements
Compile start list
2 people
Assign start numbers
Prepare jury briefing
Check the weather forecast
Publish competition information
Do the shopping
2 people
Collect materials
2 people
Lay out race bibs and wristbands
2 people
Print the match schedule
Cool catering
2 people
Inspect venue
3 people
Mark off the competition area
4 people
Mark the start and finish areas
3 people
Place obstacles and course markers
5 people
Place crash mats and nets
5 people
Set up jury table and chairs
2 people
Set up the registration desk
2 people
Set up the catering and drinks point
3 people
Test sound and microphones
2 people
Test time tracking
2 people
Check first aid and rescue equipment
2 people
Hold a staff briefing
8 people

Event

Receive participants
3 people
Register participants
3 people
Hand out race numbers
2 people
Carry out equipment and safety check
3 people
Give the opening briefing
2 people
Guide practice runs
5 people
Announce starting order
Guide race heat one
6 people
Guide race heat two
6 people
Record split times
2 people
Guard safety zones
4 people
Serve drinks and snacks
3 people
Refill drinks
2 people
Update competition standings
2 people
Announce finalists
Guide the final round
6 people
Check final times
2 people
Compile winners list
2 people
Handle prize ceremony
3 people
Guide the audience to the exit
3 people

Aftercare

Dismantle competition equipment
5 people
Remove the barriers
4 people
Collect waste
3 people
Clean up catering
3 people
Clean the venue
4 people
Archive results
Publish results
Thank participants
Return borrowed materials
2 people
Store leftover stock
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 24
Judges' table
Registration desk
Clothes racksqty 2

Sports equipment

Starting gate
Ski gatesqty 24
Course markingsqty 40
Safety netsqty 18
Crash matsqty 8
Snow shovelsqty 4
Snow polesqty 12
Spare snowboardsqty 2
Helmetsqty 6
Wrist guardsqty 6
Knee padsqty 6
Conesqty 20
Ribbonsqty 10
Crowd control barriersqty 20
Warning signsqty 12
Rescue sled
Emergency blanketsqty 12
First aid kitsqty 2
Fire extinguishersqty 2
Bib numbersqty 100
Wristbandsqty 150
Medalsqty 12
Cupsqty 6
Markersqty 20
Waterproof pensqty 12
Clipboardsqty 8
Paper competition formsqty 200

Equipment

Laptopqty 2
Screen
Timekeeping set
Stopwatchesqty 4
Walkie-talkiesqty 10
Speakersqty 2
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 6
Power banksqty 6

Lighting

LED work lightsqty 6
Light standsqty 4

Tableware

Reusable cupsqty 150
Reusable coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 4
Serving tongsqty 6
Cutting boardsqty 3
Bread knivesqty 3

Decorations

Competition flagsqty 12
Stage signsqty 3

Cleaning

Waste binsqty 8
Cleaning bucketsqty 3
Broom setsqty 4
Mop setsqty 3

Catering

Groceries

Tips

Reserve the piste, training block, starting gate and timing equipment before publishing registration. Availability for the course and timing team can determine the date more than the competition format does.
Set registration deadlines early enough to process entries, collect dietary requirements, send confirmations and compile the start list. Aim to publish the final competition information at least 3 days before race day.
Prepare a weather decision plan no later than 48 hours before the competition. Check whether the course, rescue service, tents, lighting and power setup still work if conditions change.
Keep registration, judging and timing separate on site. A registration desk, judges’ table, laptop, screen, stopwatches and walkie-talkies should be tested together before the first rider arrives.
Inspect the course and start and finish areas before opening the venue. Check safety nets, crash mats, course markings, snow poles, cones and spare protective equipment rather than waiting for a problem during a run.

Frequently asked questions

How far in advance should I organise a snowboard competition?: Start booking the piste, training block, timing service, judges and rescue cover at least 8 to 12 weeks ahead. Open registration only after the date, location, format and safety arrangements are confirmed.
When should snowboard competition registration close?: Close registration 5 to 7 days before race day if you need time to process entries, assign start numbers and send participant confirmations. Publish the final start list and competition information at least 3 days beforehand.
What safety equipment is needed for a snowboard competition?: Plan course markings, safety nets, crash mats, snow shovels, snow poles and cones, plus helmets, wrist guards and knee pads where required. Inspect the setup on the day before riders enter the course and keep rescue services confirmed for every competition block.
How early should the venue be set up on race day?: Allow at least 3 hours before the first start for venue inspection, course marking, registration, timing tests, radio checks and the jury briefing. Add more time if tents, lighting, speakers or long cable runs must be installed in snow or poor weather.

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