Skimboard competition checklist

A skimboard competition needs more than boards and a start line. You need confirmed rules, a safe course, trained judges, participant information and a clear running order before anyone arrives. Start with the venue, date, permits, insurance and budget, then move on to registration, sponsors and staffing. In the final week, check every board, prepare the reserve equipment and publish the schedule so competitors know exactly when and where to report.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Define the competition concept
2 people
Confirm location and date
2 people
Draw up the competition rules
2 people
Draw up the safety protocol
2 people
Set the budget
2 people
Check permits
2 people
Check insurance coverage
Create registration form
Publish the registration page
Send invitations
2 people
Post promotion on social media
Approach sponsors
2 people
Assign judges
Assign competition supervisors
Record safety supervision
Process registrations
2 people
Collect dietary requirements
Confirm participants
2 people
Assign starter groups
2 people
Publish the match schedule
Confirm reservations
Order prizes and medals
Collect sponsorship materials
2 people
Check skimboards
2 people
Set out backup boards
Test equipment and power
2 people
Check the weather forecast
Send participant instructions
Do the shopping
2 people
Bring materials to the venue
3 people
Print competition cards
Create staff briefing

Event

Inspect venue
3 people
Mark out the competition area
4 people
Set up party tents
4 people
Set up tables and chairs
4 people
Set up judges' table
2 people
Set up the registration table
2 people
Build the catering buffet
3 people
Chill drinks
2 people
Connect the sound system
2 people
Test the lighting
2 people
Place safety equipment
2 people
Lay out skimboards
2 people
Set up race administration
2 people
Brief staff
8 people
Give the jury briefing
4 people
Register participants
3 people
Hand out race numbers
2 people
Give safety instructions
3 people
Present the opening briefing
2 people
Guide the preliminary round
6 people
Record scores
2 people
Inform the audience
Serve drinks
2 people
Refill drinks
2 people
Refill snacks
2 people
Guard the competition area
3 people
Run the qualifying round
6 people
Provide the break program
2 people
Announce finalists
Lead the final
6 people
Check final standings
3 people
Present prizes
3 people
Give a thank-you speech
Close public serving
2 people

Aftercare

Collect loose materials
4 people
Clean skimboards
2 people
Clean up catering
3 people
Collect waste
3 people
Wash dishes
2 people
Take down tents
4 people
Remove tables and chairs
4 people
Clean the venue
4 people
Switch off equipment
2 people
Return materials
3 people
Return rented items
2 people
Clear remaining stock
2 people
Publish photos and results
Thank participants
Return sponsor materials

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
High tablesqty 4
Chairsqty 40
Judges' table
Registration desk
Waste binsqty 8

Sports equipment

Skimboardsqty 12
Spare skimboardsqty 3
Bib numbersqty 80
Race conesqty 24
Marker conesqty 30
Start and finish flagsqty 4
Stopwatchesqty 4
Measuring tapesqty 2
Scoreboardsqty 2
Judge clipboardsqty 4
Referee whistlesqty 4
Competition bibsqty 12
Non-slip matsqty 10
Waterproof storage binsqty 6

Safety

First aid kitsqty 2
Emergency blanketsqty 8
Cold packsqty 12
Warning signsqty 8
Crowd control barriersqty 12
Rolls of barrier tapeqty 6

Equipment

Battery-powered speakersqty 2
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Power banksqty 6
Charging stationsqty 2

Lighting

LED work lightsqty 6
String lightsqty 6
Batteriesqty 24

Tableware

Reusable cupsqty 150
Platesqty 100
Cutlery setsqty 100
Coffee cupsqty 80
Thermos flasksqty 6

Kitchen

Coolersqty 6
Ice cube traysqty 8
Drink dispensersqty 4
Cutting boardsqty 4
Bread knivesqty 3
Serving tongsqty 8
Serving plattersqty 12
Serving trays with lidsqty 6
Water jugsqty 8

Decorations

Competition bannersqty 6
Sponsor bannersqty 10
Balloon archesqty 2
Stage blocksqty 3
Trophiesqty 3
Medalsqty 12
Wayfinding signsqty 8

Cleaning

Broom setsqty 3
Floor squeegeesqty 2
Bucketsqty 4
Microfiber clothsqty 20
Hand soap dispensersqty 4

Catering

Groceries

Tips

Set the competition format and rules before opening registration. Include heat structure, scoring, tie-breaks, age groups if applicable and the latest check-in time so participants are not making decisions on the day.
Treat safety as a separate workstream, not a last-minute equipment check. Finalise the safety protocol, confirm safety supervision, place warning signs and barriers, and keep first aid kits, cold packs and emergency blankets accessible.
Publish the registration page as soon as the venue, rules and date are confirmed. Ask for dietary requirements during registration and send a final participant confirmation with starter groups and arrival instructions before the event.
Give judging and course equipment its own packing check. Scoreboards, clipboards, stopwatches, measuring tapes, whistles, flags and marker cones are easy to overlook because they are spread across several storage boxes.
Prepare for equipment failure before competition day. Inspect every skimboard, label the reserve boards, charge the battery-powered speakers and wireless microphones, and test extension cords before setup begins.

Frequently asked questions

How far in advance should I organise a skimboard competition?: Start planning at least 8 to 12 weeks before the competition. That gives you time to confirm the venue, permits, insurance, sponsors, judges, safety staff and participant registrations without compressing everything into the final week.
What should be confirmed before opening skimboard competition registration?: Confirm the date, location, competition rules, entry process and capacity first. Publish the registration page only when you can also explain check-in, starter groups, required information and the deadline for changes.
How many reserve skimboards do I need?: Prepare at least 10% of the number of competition boards as reserves, with a minimum of 2 reserve boards for a small event. Inspect and store them separately so a damaged board can be replaced without delaying a heat.
When should I publish the skimboard competition schedule?: Publish the provisional schedule 3 to 5 days before the event, after registrations and starter groups are processed. Reconfirm it on the morning of the competition if weather, safety conditions or withdrawals require changes.

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