Skateboard competition checklist

A skateboard competition needs more than a course and a start list. You have to secure the venue, confirm permissions and insurance, define the format, recruit judges and first-aid responders, and give riders clear rules and start numbers. Registration, sponsorship, prizes, sound equipment and weather planning also need deadlines. Use this checklist to work through the 71 planning tasks and 60 required items in the right order, from the first venue booking to the final equipment check.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve competition venue
Define the competition format
2 people
Check permits
Check insurance
Assign judges
Book host
Assign first aid responders
Draw up competition rules
2 people
Create registration form
Open registration
Send invitations
2 people
Post a social announcement
Approach sponsors
2 people
Process registrations
Collect dietary requirements
Confirm participants
Assign start numbers
2 people
Publish start list
Order prizes
Collect sponsorship materials
2 people
Sort the team shirts
2 people
Do the shopping
3 people
Check materials
2 people
Print match schedule
Check the weather forecast
Chill drinks
2 people
Mark off the venue
3 people
Inspect the competition area
2 people
Safely place obstacles
4 people
Set up tables
3 people
Set up chairs
3 people
Set up party tents
4 people
Connect sound
2 people
Test microphone
2 people
Set up judges' table
2 people
Set up registration desk
2 people
Set up first aid table
2 people
Set up catering
3 people

Event

Register participants
3 people
Hand out race numbers
2 people
Carry out helmet check
2 people
Give the jury briefing
Give participant briefing
2 people
Open the match
Guide qualifying rounds
6 people
Collect scores
2 people
Serve drinks
3 people
Refill drinks
2 people
Refill snacks
2 people
Supervise the break program
2 people
Announce finalists
Support the final rounds
6 people
Check scores
2 people
Process audience vote
2 people
Prepare awards ceremony
3 people
Honor the winners
3 people
Give a thank-you speech
Ensure the audience leaves safely
3 people

Aftercare

Chill food leftovers
2 people
Collect waste
4 people
Dismantle the sound system
2 people
Take down obstacles
4 people
Take down tents
4 people
Clear tables and chairs
4 people
Clean the venue
4 people
Final site inspection
2 people
Inventory materials
2 people
Return borrowed items
2 people
Publish results online
Share photos with participants
Collect invoices

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Folding tablesqty 8
Folding chairsqty 40
Beer tablesqty 4
Judges' table
Counter table
Waste binsqty 8

Sports equipment

Skateboard obstaclesqty 6
Spare boardsqty 4
Helmetsqty 12
Knee padsqty 12
Elbow padsqty 12
Wrist guardsqty 12
Bib numbersqty 80
Scoreboardsqty 3
Score sheetsqty 200
Stopwatchesqty 4
Whistlesqty 4
Crowd barriersqty 20
Barrier tapeqty 6
Traffic conesqty 20
Non-slip matsqty 8

Equipment

Battery-powered speakersqty 2
Wireless microphonesqty 2
Mixer
Extension cordsqty 6
Power stripsqty 6
Power banksqty 4
Megaphone
Power generator
Cable matsqty 10

Lighting

LED work lightsqty 6
String lightsqty 6
Batteriesqty 24

Tableware

Reusable cupsqty 250
Platesqty 150
Cutlery setsqty 150
Coffee cupsqty 80

Kitchen

Coolersqty 6
Coolersqty 4
Thermos flasksqty 4
Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 4
Serving traysqty 8
Pliersqty 6
Serving jugsqty 4

Cleaning

Hand broomsqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 4
Glovesqty 12
Litter pickersqty 4

First aid

First aid kitsqty 2
Ice packsqty 20
Emergency blanketsqty 6

Decorations

Competition postersqty 12
Sponsor bannersqty 10
Stage ribbonqty 2

Groceries

Groceries

Tips

Book the venue before opening registration. Confirm the available skateboarding obstacles, power access, shelter options and space for crowd barriers, registration tables and the jury table.
Set the competition format and rules before inviting riders. Publish the judging criteria, run times, age or skill categories and tie-break procedure so participants know exactly what they are entering.
Open registration only after permits, insurance and first-aid coverage are checked. Close entries early enough to process dietary requirements, confirm participants, assign bib numbers and publish the start list.
Test the event-day setup before riders arrive. Check spare boards, helmets, pads, scoreboards, score sheets, stopwatches, whistles, microphones, speakers, extension cords and power banks.
Check the weather forecast several days before the competition and again on the morning itself. Decide in advance when you will use party tents, LED work lights, crowd barriers or afzetlint, and who communicates any schedule change.

Frequently asked questions

How far in advance should I organise a skateboard competition?: Start planning at least 8 to 12 weeks before the competition. Book the venue, check permits and insurance first, then allow time for registration, sponsorship, equipment orders and publishing the start list.
When should skateboard competition registration close?: Close registration 7 to 10 days before the event. This gives you time to process entries, confirm riders, collect dietary requirements, assign bib numbers and print the match schedule.
How many judges and first-aid responders do I need?: Use the number of judges required by your chosen competition format, with at least one designated first-aid responder present throughout the event. Confirm every assignment no later than 2 weeks before competition day.
What equipment should I test before a skateboard competition?: Test all obstacles, spare boards, protective equipment, scoreboards, score sheets, stopwatches, whistles and the complete sound system at least 1 day before the event. Bring spare batteries, power banks and extension cords for equipment that cannot be tested on-site earlier.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.