Skate competition checklist

A skate competition needs more than a course and a start time. You need to settle the format early, secure the venue and permit, assign judges, and build a schedule that keeps registration, heats and judging moving. This checklist covers the practical details, including safety cover, bib numbers, jury forms, sound checks, weather planning and equipment such as rails, boxes, ramps and protective gear. Use it to work backwards from competition day and avoid last-minute gaps.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set competition format
2 people
Reserve venue
Apply for competition permit
Check insurance coverage
Assign judges
Book host
Arrange the first aid team
Write competition rules
2 people
Create registration form
Send invitations
2 people
Distribute promotional poster
2 people
Publish on social media
Process registrations
2 people
Collect dietary requirements
Make bib numbers
2 people
Create the match schedule
2 people
Print the jury forms
Order prizes
Order catering
Test sound
2 people
Check the weather forecast
Print participant list
Do the shopping
2 people
Collect materials
3 people
Sort bib numbers
Chill drinks
2 people
Open venue
2 people
Inspect the competition area
3 people
Sweep the skate rink
3 people
Check obstacles
2 people
Mark off audience sections
3 people
Set up jury table
2 people
Set up the registration desk
2 people
Set up the catering table
2 people
Set up chairs and tables
3 people
Set up the sound system
2 people
Set up the music playlist
Prepare competition materials
2 people
Set up the first aid station
2 people
Make coffee and tea
2 people
Set out sandwiches and snacks
2 people
Give the jury briefing
4 people
Brief volunteers
3 people

Event

Open registration desk
2 people
Register participants
2 people
Hand out race numbers
2 people
Welcome the audience
3 people
Present the opening briefing
Lead the warm-up
2 people
Announce the starting order
Guide competition rounds
5 people
Record scores
2 people
Monitor safety on the course
3 people
Operate music and microphone
Serve drinks
2 people
Refill drinks
2 people
Serve snacks and sandwiches
2 people
Empty trash bins
2 people
Announce interim standings
Announce finalists
Assist with the finals
5 people
Check final scores
3 people
Announce the winners
Present prizes
2 people
See the audience out
3 people
Close registration desk
2 people

Aftercare

Collect lost and found items
2 people
Turn off the sound
2 people
Wash dishes
3 people
Clean up catering
3 people
Dismantle obstacles
4 people
Remove the crowd barrier
3 people
Clear tables and chairs
3 people
Sort and dispose of waste
3 people
Clean the venue
4 people
Inventory materials
2 people
Return borrowed items
2 people
Publish results
Thank participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 40
Judges' table
Registration desk
Crowd control barriersqty 20
Bar stoolsqty 4

Sports equipment

Skateboardingqty 6
Spare helmetsqty 12
Knee padsqty 12
Elbow padsqty 12
Wrist guardsqty 12
Traffic conesqty 20
Springboardsqty 2
Skaterailsqty 2
Skate boxesqty 2
Starting gatesqty 2
Stopwatchesqty 4
Measuring tapesqty 2
Athletic tapeqty 6
Jury formsqty 150
Clipboardsqty 6
Pensqty 30
Bib numbersqty 100
Medal ribbonsqty 12
Trophiesqty 6
Stage blocksqty 3
Chalkqty 4
Markersqty 12
Clipboardsqty 6

Equipment

Speakersqty 2
Microphoneqty 2
Mixer
Laptop
Extension cordsqty 6
Power stripsqty 6
Power banksqty 4
Walkie-talkiesqty 6
Laptop stand

Lighting

LED lampsqty 6
String lightsqty 4
Batteriesqty 24

Tableware

Reusable cupsqty 200
Coffee cupsqty 80
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12
Coffee potsqty 3

Kitchen

Coolersqty 4
Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Pliersqty 6
Serving jugsqty 4
Bottle openersqty 3
Ice packsqty 20

Cleaning

Waste binsqty 8
Hand broomsqty 4
Dustpan and brushqty 3
Mopsqty 4
Bucketsqty 4
Cleaning clothsqty 20
Hand soap dispensersqty 4
Toilet paper holdersqty 4

First aid

First aid kitsqty 2
Cold packsqty 20
Sports bandagesqty 12
Sterile gauze padsqty 20
Bandagesqty 100
Disposable glovesqty 20

Decorations

Competition bannersqty 6
Directional signsqty 8
Information boardsqty 6
Barrier tapeqty 4

Catering

Groceries

Tips

Set the competition format before opening registration. Decide how many rounds, runs or heats you can fit into the available hours, then use that information for the registration form and invitations.
Treat permits, insurance and first aid as early deadlines, not event-week tasks. Confirm the venue’s requirements several weeks ahead and keep written confirmation of your cover and medical arrangements.
Close registration early enough to create the schedule, print the participant list and sort bib numbers. A practical deadline is 5–7 days before the competition, leaving time to correct duplicate names or missing details.
Test the full sound setup before competitors arrive. Check the microphone, speakers, mixer, laptop, extension cords and power strips together, and keep power banks and walkie-talkies ready for communication away from the judging table.
Prepare for weather and access problems on the day before setup. Check the forecast, position party tents and LED lamps if needed, and make sure barriers, spare helmets, pads, cones and athletic tape are easy for the safety team to reach.

Frequently asked questions

How far in advance should I plan a skate competition?: Start venue, permit, insurance and first-aid arrangements at least 6–8 weeks before the competition. Set the format and open registration once those core details are confirmed.
When should registration close for a skate competition?: Close registration about 5–7 days before the event. That gives you time to process entries, collect dietary requirements, make bib numbers, create the match schedule and print the participant list.
What safety equipment do I need for a skate competition?: Plan skateboards, spare helmets, knee pads, elbow pads and wrist guards, plus traffic cones and athletic tape. Keep the first-aid team, barriers and spare protective equipment available throughout the event.
When should I print the judging and participant paperwork?: Print jury forms and the participant list 1–2 days before the competition, after registrations and the schedule are final. Keep spare copies at the registration desk and judges’ table.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.