What you need for a Six-Day Event

A Six-Day Event needs more than race equipment. You will also need registration furniture, clear signage, reliable sound and power, catering equipment, and supplies for six days of participants and staff. Use the quantities in your plan to work out how many bib numbers, drinks, snacks and printed documents are needed. Check dietary requirements before ordering food, and test every cable, microphone and stopwatch before the first race.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 20
Chairsqty 120
Bar stoolsqty 12
Reception desk
Judges' tableqty 2
Stage
Clothes racksqty 4

Sports equipment

Wooden track planks
Bib numbersqty 80
Spare bicyclesqty 4
Round signsqty 6
Stopwatchesqty 8
Round countersqty 4
Competition bibsqty 20
Bike pumpsqty 4
Tool casesqty 3
Spare inner tubesqty 30
Conesqty 30
Ribbonsqty 12
Barriersqty 80

Equipment

Speakersqty 4
Microphonesqty 3
Mixer
Extension cordsqty 12
Power stripsqty 10
Cable matsqty 20
Coolersqty 8
Food warmersqty 6
Coffee machinesqty 4
Kettlesqty 3

Tableware

Reusable glassesqty 300
Coffee cupsqty 120
Platesqty 250
Cutlery setsqty 250
Pouring jugsqty 20
Serving traysqty 20

Decorations

Buntingqty 20
Event postersqty 12
Directional signsqty 20
Name badgesqty 120

Lighting

LED lampsqty 16
Light Stripsqty 8

Kitchen

Cutting boardsqty 8
Chef's knivesqty 8
Serving tongsqty 12
Thermos flasksqty 10

Cleaning

Waste binsqty 20
Mop setsqty 4
Vacuum cleanersqty 2
Cleaning bucketsqty 6

Catering

Groceries
- Coffee - 12 packs
- Tea assortment - 600 bags
- Sugar - 5 kilo
- Milk - 40 liters
- Oat milk - 12 liters
- Cola - 48 bottles
- Cola Zero - 48 bottles
- Sinas - 36 bottles
- Iced tea - 36 bottles
- Spa Blauw - 180 bottles
- Spa Red - 60 bottles
- Non-alcoholic beer - 72 bottles
- Beer - 240 bottles
- White wine - 24 bottles
- Red wine - 18 bottles
- Prosecco - 12 bottles
- Apple juice - 24 cartons
- Orange juice - 24 cartons
- Lemons - 8 kilos
- Ice cubes - 60 kilos
- Kaiser rolls - 600 pieces
- Whole wheat bread - 40 loaves
- Pistolets - 300 pieces
- Croissants - 240 pieces
- Unsalted butter - 8 kilo
- Margarine - 6 tubs
- Young cheese - 18 kilos
- Aged cheese - 12 kilos
- Ham - 12 kilo
- Chicken breast slices - 10 kilos
- Hummus - 8 kilos
- Peanut butter - 6 jars
- Jam - 8 jars
- Eggs - 300 pieces
- Bacon cubes - 12 kilos
- Yogurt - 30 liters
- Muesli - 12 kilo
- Bananas - 35 kilos
- Apples - 35 kilo
- Grapes - 20 kilos
- Oranges - 25 kilos
- Cucumbers - 15 kilos
- Tomatoes - 20 kilos
- Lettuce - 12 heads
- Bell peppers - 12 kilos
- Onions - 10 kilo
- Potatoes - 35 kilos
- Pasta - 25 kilos
- Rice - 18 kilos
- Tomato sauce - 24 jars
- Pasta sauce - 18 jars
- Ketchup - 8 bottles
- Mayonnaise - 8 bottles
- Mustard - 6 bottles
- Olive oil - 6 liters
- Sunflower oil - 6 liters
- Salt - 3 kilos
- Pepper - 1 kilo
- Paprika powder - 500 grams
- Italian herbs - 500 grams
- Garlic - 3 kilos
- Vegetable stock - 3 boxes
- Chicken soup - 12 liter
- Vegetable soup - 12 liters
- Paprika chips - 18 bags
- Plain chips - 18 bags
- Snacks - 12 bags
- Party nuts - 12 kilos
- Biscuits - 15 kilos
- Muesli bars - 600 pieces
- Chocolate bars - 300 pieces
- Currant buns - 300 pieces
- Diet cookies - 8 packs
- Gluten-Free Bread - 12 loaves
- Vegan toppings - 8 kg
- Paper napkins - 3000 pieces
- Paper towels - 24 rolls
- Toilet paper - 72 rolls
- Trash bags - 300 pcs
- Dish soap - 12 bottles
- All-Purpose Cleaner - 12 bottles
- Glass cleaner - 6 bottles
- Disinfectant spray - 8 bottles
- Sponges - 30 pieces
- Microfiber cloths - 40 pieces
- Nitrile gloves - 600 pieces
- Aluminum foil - 8 rolls
- Cling film - 8 rolls
- Baking paper - 6 rolls
- Ziplock bags - 400 pieces
- Coffee cups - 1200 pieces
- Stirrers - 1500 pieces
- Wooden skewers - 1000 pieces

Tips

Prepare bib numbers, accreditation materials and printed race rules at least 2 days before opening registration. Keep a spare set of numbers and fastening materials at the reception desk.
For a six-day programme, plan drinks and snacks per person per day rather than buying for the whole event at once. Keep at least one full day’s supply chilled and ready before each morning briefing.
Pack one complete track-repair kit before setup: bike pumps, spare inner tubes, a tool case, cones, ribbons and barriers. Check it again after every race day so missing items are replaced before the next session.
Test the sound system, microphones, mixing desk, extension cords and power strips at least 2 hours before the first briefing. Cover cables crossing walkways with cable mats, and keep spare batteries or connectors with the equipment.
Confirm tables, chairs, bar stools, the reception desk, jury table and stage before the venue opens. Food warmers, coffee machines, kettles and coolers are easy to overlook when furniture and race equipment arrive first.

Frequently asked questions

What equipment do I need for a Six-Day Event?: You need race equipment such as bib numbers, stopwatches, lap counters, signs, cones, barriers, pumps and spare inner tubes. You also need sound equipment, power supplies, furniture, catering equipment and materials for registration and accreditation.
How much food and drink should I buy for a six-day event?: Calculate food and drinks by person per day, then add a reserve of about 10% for staff, late registrations and unexpected demand. Confirm dietary requirements before placing the catering order, ideally at least 7 days before the event.
When should I buy or prepare the race materials?: Prepare bib numbers, race rules, accreditation materials and signage at least 2 days before the first race. Check bicycles, pumps, tools, stopwatches and lap counters during setup and test them again before each competition day.
How early should I check the sound and power equipment?: Test speakers, microphones, the mixing desk, extension cords, power strips and cable mats at least 2 hours before the venue opens to participants. Leave enough time to reroute cables or replace faulty equipment before the briefing.

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