What to buy for a singing workshop
A singing workshop needs more than sheet music and a room. Plan drinks, coffee and tea, lunch supplies, serving equipment, and the technical items that keep the session running smoothly. This shopping list also covers practical details such as chilled food, reusable tableware, microphones, power connections, and a keyboard setup. Use your confirmed registration count to adjust quantities, then check dietary requirements before you shop.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Foldable tablesqty 6
- Folding chairsqty 45
- Registration desk
- Stoolsqty 4
Tableware
- Reusable coffee cupsqty 50
- Reusable drinking glassesqty 50
- Reusable platesqty 50
- Reusable cutleryqty 50
- Serving plattersqty 8
- Coffee potsqty 3
- Thermos flasksqty 4
Equipment
- Portable speaker
- Wireless microphonesqty 2
- Microphone standsqty 2
- Keyboard
- Keyboard stand
- Music standsqty 4
- Extension cordsqty 3
- Power stripsqty 4
- Rechargeable batteriesqty 8
- Laptop
- HDMI adapter
- Timer
Kitchen
- Cutting boardsqty 3
- Chef's knifeqty 2
- Bread knivesqty 2
- Serving spoonsqty 6
- Serving utensilsqty 6
- Coolersqty 3
- Kettleqty 2
- Coffee filtersqty 100
Decorations
- Name badgesqty 50
- Pensqty 50
- Program boardsqty 4
- Direction arrowsqty 8
- Clothespinsqty 30
- Adhesive tapeqty 4
- Markersqty 12
Catering
- Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Still water - 24 bottles
- Sparkling water - 12 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Lemons - 12 pieces
- Whole wheat bread - 10 loaves
- White rolls - 50 pieces
- Whole wheat rolls - 30 pieces
- Butter - 500 grams
- Young cheese - 2 kilos
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Turkey breast - 1,5 kilo
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Carrots - 2 kilo
- Bell peppers - 12 pieces
- Mixed salad - 2 kilos
- Cherry tomatoes - 1 kilo
- Corn - 6 cans
- Chickpeas - 6 cans
- Feta - 1 kilo
- Pasta salad - 4 kilo
- Vegetable soup - 6 liters
- Bananas - 40 pieces
- Apples - 40 pieces
- Grapes - 3 kilos
- Mandarins - 40 pieces
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Rice cakes - 4 packs
- Muesli bars - 50 pieces
- Cookies - 4 packs
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Trash bags - 2 rolls
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Cleaning cloths - 10 pieces
- Paper napkins - 150 pieces
- Hand soap - 3 bottles
Cleaning
- Trash binsqty 4
- Broom
- Dustpan and brush
- Mopqty 2
- Bucketsqty 2
- Rubber glovesqty 4
- Towelsqty 8
Tips
- Plan about 2 drinks per participant for the first hour, then 1 drink per hour afterward. Add coffee or tea for the arrival period, breaks, and lunch rather than relying on one large batch.
- Buy lunch food for the confirmed number of participants plus 5–10% extra. Check dietary requirements before shopping so vegetarian, vegan, allergy-safe, or other requested options are available at the buffet.
- Allow one plate, one set of cutlery, and one drinking glass per participant, plus at least 10% spare. Reusable cups are easy to overlook when coffee, tea, and water are served at separate points.
- Test the speaker, wireless microphones, keyboard, laptop, and HDMI adapter at least 24 hours before the workshop. Pack extension cords, power strips, microphone stands, and charged rechargeable batteries together so setup does not depend on last-minute borrowing.
- Keep chilled lunch items in coolers until the buffet is ready, and prepare coffee and tea close to the first break. Put serving platters, serving spoons, knives, cutting boards, and thermos flasks where the reception or catering team can find them immediately.
Frequently asked questions
- How much food should I buy for a singing workshop?
- Buy enough lunch for every confirmed participant, plus 5–10% extra. Finalise the quantity after registrations close and dietary requirements have been collected, ideally 3–5 days before the workshop.
- How many drinks do I need per person for a singing workshop?
- Allow about 2 drinks per person during the first hour and 1 drink per hour after that. Add extra coffee and tea for arrival and breaks, and keep chilled drinks cool until serving.
- What equipment do I need for a singing workshop?
- Plan for a portable speaker, wireless microphones, microphone stands, a keyboard with stand, music stands, a laptop, and the correct HDMI adapter. Test everything at least 24 hours beforehand and bring extension cords, power strips, and charged batteries.
- How much reusable tableware do I need?
- Provide one cup, drinking glass, plate, and set of cutlery per participant, then add 10% spare. For a group of 20, that means 22 of each item if washing during the workshop is not planned.
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