What to buy for a silent concert

A silent concert needs more than headphones and music. You also need a reliable audio setup, spare equipment, safe cable management, practical lighting and enough tableware for drinks and snacks. Use the guest count to calculate quantities, then allow extra time for charging, testing and laying out the headphones. This list helps you collect the equipment and supplies before the venue opens, so technical problems and missing serving items do not delay the start.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 90
Tablesqty 8
Beer tablesqty 4
Clothes racksqty 2
Stoolsqty 6

Equipment

Silent concert headphonesqty 90
Spare headphonesqty 10
Transmitterqty 2
Audio Laptopqty 2
Audio cables
Headphone chargersqty 12
Power stripsqty 8
Extension cordsqty 8
Cable traysqty 6
Microphone standsqty 4
DI boxesqty 2

Lighting

LED stage lightsqty 6
Atmosphere lightsqty 10
Light standqty 2

Tableware

Glassesqty 100
Coffee cupsqty 40
Platesqty 100
Cutlery setsqty 100

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Serving traysqty 8
Pouring jugsqty 6

Decorations

Tableclothsqty 8
Cloakroom tagsqty 2
Directional signsqty 8
Name stickersqty 100
Vasesqty 8

Communication

Program bookletsqty 100
Wristbandsqty 100
Pensqty 12
Clipboard foldersqty 4

Cleaning

Cleaning bucketsqty 3
Mopsqty 3
Broom and dustpanqty 2
Cleaning glovesqty 6
Waste binsqty 6

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 4 liters
- Spa Blauw - 8 bottles
- Sparkling mineral water - 6 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Orange juice - 6 liters
- Apple juice - 4 liter
- Lemons - 12 pieces
- Ice cubes - 10 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 4 bags
- Hummus - 6 tubs
- Guacamole - 4 tubs
- Salsa - 4 jars
- Cucumber - 8 pieces
- Carrots - 3 kilos
- Cherry tomatoes - 3 kilos
- Grapes - 4 kilos
- Apples - 50 pieces
- Mini wraps - 100 pieces
- Cream cheese - 2 kilo
- Young cheese - 2 kilos
- Turkey breast - 1,5 kilo
- Vegetarian spread - 1,5 kilo
- Olives - 4 jars
- Nut mix - 2 kilo
- Cookies - 6 packs
- Brownies - 80 pieces
- Napkins - 400 pieces
- Paper towels - 6 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Toilet paper - 24 rolls

Tips

Provide one silent concert headphone per registered guest, plus at least 5–10% spare headphones. For 100 guests, that means 100 working headphones and 5–10 tested spares.
Charge every headphone fully before the event and bring the required headphone chargers. Start charging at least 24 hours beforehand if the equipment has been stored unused.
Bring a transmitter, audio laptop, audio cables, DI boxes and power strips, then test the complete connection at the venue at least 2 hours before guests arrive. Pack extension cords and cable trays so walkways remain clear.
Plan tableware from the number of guests: use at least one glass per person, one plate per person for snacks and one cutlery set per person if food requires it. Add 10% extra to cover breakage and last-minute guests.
Prepare drinks and snacks for the full audience, not just the performers. Chill drinks several hours ahead, and set out serving trays, pouring jugs, coffee cups, a coffee machine or kettle, and thermos flasks before the doors open.

Frequently asked questions

How many silent concert headphones do I need?: Buy one working headphone for every registered guest and keep 5–10% spare. For 80 guests, prepare at least 84–88 headphones, all tested and charged.
What equipment is needed for a silent concert?: You need silent concert headphones, spare headphones, a transmitter, an audio laptop, audio cables and power supplies. Test the full signal chain at least 2 hours before opening and keep spare cables available.
When should I charge silent concert headphones?: Charge them fully at least 24 hours before the concert, especially if you do not know how long they have been stored. Check the charge and sound output again on the event day before laying them out.
How much tableware do I need for a silent concert?: Allow one glass, plate and cutlery set per guest, then add 10% extra. For 100 guests, prepare about 110 of each item you will use, plus enough coffee cups for the number of coffee servings planned.

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