Shuffleboard tournament checklist

Use this checklist to organize a shuffleboard tournament from the first booking to the final score. Set the competition format and registration process early, then build the match schedule only after you know how many players are coming. On the day, allow time to level the shuffleboards, test the scoring setup, chill drinks, and prepare the registration table. The tasks and equipment are arranged so you can work through planning, purchasing, setup, and participant arrival in order.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Draw up competition rules
Send invitations
2 people
Process registrations
Collect dietary requirements
Assign volunteers
Create the participant list
Create the match schedule
2 people
Order prizes
Check the shuffleboard tables
2 people
Inventory the game materials
Prepare scorecards
2 people
Confirm participants
Do the shopping
2 people
Chill drinks
2 people

Event

Open venue
2 people
Set up tables
4 people
Set up chairs
3 people
Set up shuffleboards
4 people
Level the shuffleboard tables
2 people
Set up the scoring table
2 people
Set up the buffet and bar
3 people
Prepare snacks
3 people
Set up the registration table
2 people
Receive participants
2 people
Explain the competition
Supervise sjoel rounds
6 people
Check scores
2 people
Refill drinks
2 people
Serve snacks and buffet
3 people
Lead the final
3 people
Announce the winners
Present prizes
2 people

Aftercare

Clear away shuffleboards
4 people
Wash dishes
3 people
Collect waste
2 people
Clean the venue
4 people
Put furniture back
4 people
Return borrowed items
2 people
Store competition equipment
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 50
Bar stoolsqty 4
Foldable tablesqty 2

Sports equipment

Sjoelbaksqty 6
Sjoelschijvenqty 180
Shuffleboard brushesqty 6
Sjoelbak waxqty 2
Tape measuresqty 3
Spirit levelsqty 3
Spare boardsqty 6
Scoreboardsqty 6

Tableware

Reusable cupsqty 60
Coffee cupsqty 50
Platesqty 60
Cutlery setsqty 60
Small bowlsqty 12
Serving utensilsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 4
Coolersqty 4
Cutting boardsqty 3
Knivesqty 6
Thermos flasksqty 3

Equipment

Bluetooth speaker
Microphone
Extension cordsqty 4
Power stripsqty 4
Stopwatchesqty 4
Calculatorsqty 3

Decorations

Competition postersqty 6
Tableclothsqty 10
Name badgesqty 50
Pensqty 30
Prizesqty 3

Lighting

LED light stringsqty 4

Cleaning

Vacuum cleaner
Mopsqty 2
Bucketsqty 2

Catering

Groceries

Tips

Set a registration deadline before creating the match schedule. Once entries close, confirm the participant list and use it to assign matches, volunteers, and any dietary requirements.
Check every shuffleboard table before guests arrive. Level the boards with a spirit level, inspect the discs and brushes, and keep wax and a spare board available for problems during play.
Prepare scorecards and the scoring table before opening registration. Keep tape measures, stopwatches, pens, and scoreboards together so volunteers do not have to search for them between matches.
Work backward from the announced start time. Open the venue early enough to set up tables, chairs, shuffleboards, the buffet, bar, and registration desk, then leave a final check before participants arrive.
Chill drinks and set out reusable cups, plates, cutlery, bowls, and serving utensils before the first match. Put coffee equipment, kettles, hot drink urns, and thermos flasks in a separate service area so refreshments do not obstruct play.

Frequently asked questions

How far in advance should I organize a shuffleboard tournament?: Book the venue and set the rules at least 4 to 6 weeks before the tournament. Send invitations soon afterward, and close registration early enough to create the schedule and confirm participants.
How many shuffleboard tables do I need for a tournament?: The number depends on your format and match length, but plan from the number of matches that must fit into the available hours. As a starting point, calculate the playing time per match, add changeover time, and divide the total by the number of tables.
When should I create the shuffleboard tournament schedule?: Create the first schedule as soon as registration closes, then confirm it after checking the final participant list. Send the confirmed schedule before the event so players know when to register and play.
How early should I set up for a shuffleboard tournament?: Allow at least 2 hours before participant arrival for venue access, furniture, shuffleboards, leveling, scoring, refreshments, and registration. Add extra time if the tables need to be moved or the venue layout is unfamiliar.

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